Scheduling & Stores Manager - Brutes Air Solutions
(2022-05)
- Daily planning and scheduling of clients services and breakdowns
- Assisting stores with sourcing spares for services and breakdowns
- Arranging accommodation and living out for technicians
- Submitting of job cards to the admin department for extra quoting required
- Submitting signed delivery notes & job cards to finance department
- Scanning of job cards & delivery notes
- Daily service invoicing
- Updating of clients excel spreadsheet
- Arranging with clients schedule date for services
- Daily scheduling for technicians to assist with breakdowns at clients site, and assist with sourcing of parts for repairs
- Daily meeting with stores to follow-up on parts ordered with suppliers to be able to schedule clients services
- Arranging driver's daily routines (collecting of spares from various suppliers, delivery of customer spares, arranging long distance trips)
- Weekly workshop meetings(making sure all parts required for overhauls and repairs on units are sourced and ordered)
- Sending weekly workshop open jobs update to sales representative and management
- Co-ordinating technicians monthly standby
- Submitting overtime to finance department
- Submitting leave forms to HR department
- Arranging meetings with sales representative to update on all services and projects
- Ensuring all technicians have inductions for various clients site liaising with safety department
- Assisting technicians with technical issues on-site
- Make out quotes for breakdowns and repairs on compressors for customers
- Make out quotes on compressor & generator services for customers
- Daily arranging spares for the customer compressor services
- Following up with various suppliers for E.T.A's
- Receiving of goods
- Storage & preservation
- Identification of all materials stored
- Materials handling
- Issue & despatch
- Maintenance of stock records
- Stores stock-taking
- Managing and ordering of stock consumables
- Sourcing of compressor spares with various suppliers
- Deal with issues that arise from staff & customers
Service Co-ordinator - Brutes Air Solutions
(2019-01)
- Planning and scheduling of clients services and breakdowns
- Assisting stores with sourcing spares for services and breakdowns
- Following up with suppliers for E.T.A's
- Arranging accommodation and living out for technicians
- Submitting of job cards to the admin department for extra quoting required
- Submitting signed delivery notes to finance department
- Making of copies of job cards and signed delivery notes scanning and ensuring filing is in order
- Daily service invoicing
- Updating of clients excel spreadsheet
- Arranging with clients schedule date for services
- Daily scheduling for technicians to assist with breakdowns at clients site, and assist with sourcing of parts for repairs
- Daily meeting with stores to follow-up on parts ordered with suppliers to be able to schedule clients services
- Arranging driver's daily routines (collecting of spares from various suppliers, delivery of customer spares, arranging long distance trips)
- Weekly workshop meetings(making sure all parts required for overhauls and repairs on units are sourced and ordered)
- Sending weekly workshop open jobs update to sales representative and management
- Co-ordinating technicians monthly standby
- Submitting overtime to finance department
- Submitting leave forms to HR department
- Arranging meetings with sales representative to update on all services and projects
- Ensuring all technicians have inductions for various clients to have access site liaising with safety department
- Assisting technicians with technical issues on-site
- Make out quotes for breakdowns and repairs on compressors for customers
- Make out quotes on compressor & generator services for customers
Receptionist - Brutes Air Solutions
(2017-09 - 2018-12)
Reason for leaving position-promoted to service co-ordinator
- Answering, screening and transferring of calls
- Recording messages when staff is not available and send via emails
- Arranging courier services
- Receiving clients and contacting relevant person
- Ensuring visitor's do visitor's induction
- Updating and distributing of telephone list
- Receiving of parts
- Ordering and managing of stationery
- Typing of meeting minutes
- Calculating of over-time
- Arranging of accommodation & living outs for technicians
- Assisting various departments with administration
- Diary managements for MD
- Assisting HR department with setting up of interviews with candidates
- Assisting supplier balance sheet
Financial Controller - Safomar Industrial Brands
(2015-08 - 2016-02)
Reason for leaving-resigned
- Issuing of invoices
- Sending monthly account statements to customers
- Keeping records of customers account
- Recovering debts
- Processing of customer journals
- Assisting customers with any queries on their accounts
- Processing daily payments
- Transferring of payments on cash basis
- Allocating of payments and credit notes
- Opening of new customer accounts
- Weekly reporting to management
- Clearing of aging
- Customer credit risk check
Group Receptionist - Safomar Holdings
(2015-07 - 2015-08)
Reason for leaving-promoted
- Answering, screening and transferring of calls
- Arranging courier services
- Recording messages when staff is not available and sending them via emails
- Receiving, sorting and distributing of mails
- Assisting HR with weekly timesheets
- Booking and managing of boardrooms
- Assisting departments with administration
Temp-Frontline Receptionist/Switchboard Operator - Reckitt Benckiser
(2013-01 - 2015-05)
Reason for leaving-contract expired
- Answering, screening and transferring of calls
- Recording messages when staff is not available and sending them via emails
- Arranging courier services
- Receiving, sorting and distributing of mails
- Receiving clients and made aware of safety and issue PPE
- Update telephone list
- Booking and managing of boardrooms
- Arranging gift hampers and flowers for special occasions
- Arrange refreshments for all managements meetings
- Ordering and managing of stationery
- Typing of meeting minutes
- Arrange job cards for maintenance
- Manage key register
- Assist with travel arrangements
- Assist departments with administration
- Assist with the bookings of shuttle for our International visitors and staff members
- Assist with arrangements for events (company year-end function)
- Managing the Saflec Access Control system and running daily reports
- Raising purchase orders
- Receipting purchase orders
- Working with budgets to be able to pay all suppliers
- Diary management
- Expense reports for management
- General secretarial administration for management
Admin Office Assistant - Coca Cola Shanduka
(2011-08 - 2012-01)
Reason for leaving-contract expired
- Splitting and posting invoices
- Managing archived filing documents
- Sending monthly statements via courier
- Scanning, faxing and emailing of documents
- Answering and transferring of calls
- Recording of messages when staff not available
- Manual Cashbook
