Projects Officer at Health and Welfare Sector Education and Training Authority (HWSETA) (2025-06 – Present)
- Coordinated the administration and implementation of bursary employed learners and postgraduate research bursary programmes.
- Reviewed and verified Monitoring & Evaluation (M&E) reports and Employer Reports (ERs) to ensure compliance with funding policies and programme requirements.
- Conducted quality assurance and compliance checks on stakeholder documentation before submitting the payment for processing with Quality Assurance.
- Facilitated the approval process by assessing supporting documentation and funding recommendations.
- Prepared and issued approval, decommitment, and refund letters in based on organizational policies.
- Monitored programme commitments, decommitments, and refunds to support effective fund administration.
- Maintained accurate programme records and documentation for governance, audit, and compliance purposes.
- Liaised with internal and external stakeholders to resolve compliance queries and outstanding documentation.
- Ensured adherence to SETA policies, funding frameworks, and operational procedures.
- Supported programme monitoring activities and identified risks impacting processing and implementation
Acting Learning Programme Officer at Health and Welfare Sector Education and Training Authority (HWSETA) (2022-01 – 2023-09)
- Assisted the Auditor-General (AG) and Internal Auditors with requests for information (RFI).
- Ensured integrity and accuracy of audit information before submission (data validation)
- Prepared and provided support for external and internal audits.
- Evaluated and prepared project payments and responded to payment-related queries from stakeholders and provincial officials.
- Analyzed, verified, and submitted final payment claims for Discretionary Grants to Management for sign-off and to hand over to the finance department for payment processing.
- Maintaining stakeholder engagement regarding payments, WSP /ATR submission and any other information necessary for them.
Acting Learning Programme Officer - Artisans, Skills & learnerships at Health and Welfare Sector Education and Training Authority (HWSETA) (2022-01 – 2023-09)
- Gathering relevant documentation and information for payment preparation
- Receive, print, verify and validate trade test applications to submit at NAMB/DHET for QCTO red seal certificates.
- Physical trade test application/s drop- off to NAMB monthly.
- Liaising with stakeholders for any outstanding information or additional information required by NAMB.
- Providing institutions with Serial numbers for the trade test applications.
- Submitting monthly reports to Department of Education (for learners who entered the Programme(artisans) and those who have received their trade tests certificates)
- Arrange courier to institutions for learner's red seal certificates.
Administrator (Workplace Skills Plan (Division) at Health and Welfare Sector Education and Training Authority (HWSETA) (2020-11)
- Liaising with stakeholders to ensure that they submit all the required documentation.
- Preparing payments for SME organizations.
- Preparing Memorandum of Agreements for CEO signature.
- Ensure that all necessary documents are easily accessible and available on the Auditor's request.
- WSP Workshops: Travelling to different provinces to train stakeholders to capacitate stakeholders on WSP/ATR requirements and application processes.
- Daily collection of data files/ learner records from SDP Officers and stakeholders.
- Supervising temporary Data Captures from our provincial branches (to ensure that they understand the SETMIS requirements and processes.
- Compile, sort, and organize records/files to be captured into the SETMIS (Skills Education and Training Management Information System) database.
- Ensuring that validation of individual records meets the required SETA and DHET Standards and Guidelines
- Ensuring that SETMIS data has been cleaned/cleared of errors and ready for submission on every quarter as per DHET requirements.
- Effective and efficient data storage and retrieval on SharePoint.
- Ensuring that all data submitted quarterly matches the performance information.
- Drafting and emailing stakeholders their WSP/ATR proof of submission letters.
Admin Officer at Health and Welfare Sector Education and Training Authority (HWSETA) (2019-02 – 2020-10)
- Providing administrative support in all approved discretionary grant projects, including Bursaries, TVET (Technical and Vocational Education and Training) Graduates, WIL, Internships, and ADHOC projects.
- Receive project documents, acknowledging and evaluating MOAs, learner agreements, and funding applications.
- Scanning and saving of learner agreements and supporting documents.
- Capturing and updating the project schedule on all administrative deliverables.
- Responding to both internal and external stakeholders' inquiries for payments.
- Planning and organizing events such as meetings and workshops and recording proceedings.
- Acknowledging inquiries, recording, and saving information and correspondence in a developed physical and electronic filing system.
- Capturing information for Seta Quarterly Monitoring Report (SQMR) reporting
- Preparing documents for audit, SQMR, and validation.
- Responding to queries from both internal and external auditors.
General Administrator and Stock and stock controller at NETSTREAM AFRICA (2017-03 – 2018-12)
- General Administration and Filing.
- Gathering information – from suppliers and customers.
- Preserving office records.
- Collection of Invoices and making Purchase Orders.
- Issuance of quotes and invoices.
- Liaising with customers and managing client bookings.
- Answer client e-mails and telephone calls.
- Ensure that installers know all details regarding the installation appointments.
- Liaise between clients and installers for queries and bookings.
- Manage communications sent out to clients.
- Liaising with ISP's (Internet Service Providers).
- Bill ISPs monthly (for connecting clients to our Network).
- Stock Control - Physical counting of deliveries.
- Collection of invoices/delivery notes and following up with suppliers. Signing out of stock.
- Monthly stock take. Ensure an orderly storeroom.
Team Administrator at AFRIZAN PERSONNEL (2014-09 – 2016-10)
- Arrange internal interviews for recruiter's co-ordinates the client interviews and confirmation details.
- Liaison with clients and candidates regarding information required for interview processes.
- Conduct the required background checks within the required timelines. Assist with reference taking and candidate checks.
Administrator at AFRIZAN PERSONNEL (2014-09)
- Responsible for greeting and explaining the interview process (application forms, fingerprint capturing, and other statutory requirements) to the candidate.
- Capture candidates' fingerprints.
- Capturing candidate CVs onto an in-house database.
- Update existing candidate's details.
- Liaise with consultants regarding their candidate's CVs.
- Manage the rest of the typing team when necessary.
- Scan and attach documents to the candidate's files.
- Conduct a quality check of completed CVs.
- Compile CV capturing report at the end of each day.
- Train new members and cadets/ temps.
- Draw up step-by-step training documents to assist new team members with CV capturing.
