Katlego Mathipa

Detail-oriented HR Administrator with 3+ years of experience in HR operations, recruitment, payroll support, and HR systems administration. Strong experience in Sage 300 People, ESS, Ecotime, compliance auditing, and HR reporting for EXCO-level presentations. Skilled in maintaining data integrity, generating workforce reports, and supporting employee lifecycle processes. Passionate about integrating HR and data analytics to improve decision-making and operational efficiency.

Human Resources Administrator at J A Engineering Works (Pty) Ltd (2023-01 – Present)

HR Administrator responsible for recruitment, onboarding, payroll support, HR systems administration, compliance auditing, and HR reporting.

• Coordinated the full recruitment lifecycle including advertising vacancies, scheduling interviews, screening CVs, and shortlisting suitable candidates
• Facilitated smooth onboarding and induction of new employees, ensuring all documents, tools, and access were prepared before start dates
• Collaborated with department heads to understand staffing needs and drafted tailored job advertisements
• Acted as the first point of contact for all HR-related employee inquiries, maintaining confidentiality and professional handling of sensitive matters
• Maintained and audited employee records for 150+ staff, ensuring full compliance with labour and company regulations
• Loaded employee personal and employment data into Sage 300 People and ensured correct setup in ESS for leave and payroll processes
• Administered and approved leave applications via ESS and generated monthly leave and absenteeism reports
• Monitored employee time and attendance using Ecotime, and linked employees to their respective line managers for tracking and reporting
• Audited personnel files and followed up on outstanding documentation to ensure compliance with company and legal standards
• Prepared detailed monthly HR movement reports for the HR Director to present at EXCO meetings
• Drafted and distributed internal correspondence, meeting minutes, and confidential HR documentation
• Supported legal compliance through proper record-keeping and process adherence
• Worked collaboratively with the Safety Officer and RMA to ensure timely recording and submission of Injury on Duty (IOD) cases
• Provided administrative support in disciplinary procedures and grievance handling; maintained accurate case records and timelines
• Supported wellness initiatives, including coordination of annual medical checks and employee wellbeing events
• Prepared and submitted new hire documentation to payroll for system onboarding and salary setup
• Processed and submitted changes to employee banking details and deductions to ensure timely payroll adjustments
• Assisted with overall employee queries
• Assisted with organizing internal and external training sessions, including coordinating attendance, logistics, and maintaining training registers
• Ensured training compliance by tracking mandatory programs and facilitating staff development plans
• Drafted internal communications and announcements to enhance information flow
• Captured photos during company events for use in newsletters and marketing content
• Assisted with planning and execution of year-end functions, wellness days, and team-building events
• Participated in CSR efforts, including coordinating donations to local charities and orphanages and facilitating staff involvement
• Provided administrative support to various departments, including reception relief, managing incoming calls, welcoming guests, and ordering office supplies
• Supervised and provided administrative oversight to cleaning staff, ensuring attendance, task completion, and adherence to company standards
• Prepared and maintained monthly cleaning and grocery control spreadsheets to monitor usage, stock levels, and cost tracking
• Tracked and calculated cleaning staff overtime for payroll submission and approval

Human Resources Trainee at Property Point (2022-03 – 2023-01)

HR Trainee supporting HR operations and administration.

• Organised and maintained both digital and physical employee files to ensure easy access and compliance
• Collected, captured, and updated employee and business-related information in internal databases with accuracy
• Prepared contract templates, drafted reports, and recorded meeting minutes for HR and departmental use
• Collated and compiled both qualitative and quantitative data for inclusion in statutory and management reports
• Assisted with basic payroll functions, including the calculation of costing figures and support documentation
• Provided support in sales administration, including creating content for stakeholder engagement and tracking feedback analytics
• Drafted and distributed requests for quotations (RFQs) and assisted with supplier follow-ups

Medical Billing Assistant at Roandah Medical Billing (2022-02 – 2022-03)

Medical Billing Assistant handling data processing and insurance verification.

• Processed data from medical coders
• Contacted various ordering physicians to obtain the patient's medical records
• Connected with insurance and patient aging to resubmit insurance claims
• Verified insurance coverage

Administrator and Human Resources Assistant at Dache Imports (2022-02 – 2022-03)

Administrator and HR Assistant managing payroll and administrative duties.

• Company Excel spreadsheet to record invoices
• SAGE VIP Payroll; employee management, wage and salary calculation in terms of basic and overtime pay, payslip and hours allocation of net pay report generation job management
• CS Time User Module (Ecotime); checking clocking in and out of employees to calculate hours and days employees worked
• Administrative duties

Tutor at Holofelo Ya Thuto (2021-04 – 2022-04)

Tutor providing academic support and monitoring student development.

• Provided one-on-one and group academic support to students across various subjects
• Performed administrative tasks such as record-keeping and progress tracking
• Monitored, evaluated, and reported on students' academic performance, behaviour, social development, and overall wellbeing
• Adapted learning strategies to meet individual student needs and promote growth

Hostess at Lebowa Funeral Parlour (2017-03 – 2021-07)

Hostess providing customer service and event coordination for funeral services.

• Assisted with event décor setup and venue preparation for funerals and memorial services
• Provided compassionate customer service to clients and guests during emotionally sensitive events
• Maintained cleanliness and order of service areas and reception spaces
• Handled the packing and organization of funeral materials and supplies

Bachelor of Business Administration in Human Resources – Richfield (2023-01 – 2024-12)

Diploma in Business Administration in Human Resources – Richfield (2019-01 – 2021-12)

National Senior Certificate – Norkem Park High (2016-12)