Khanyisa Mabunda

Experienced and detail-driven Senior Bid Administrator with 6+ years in coordinating complex tender submissions, ensuring full compliance with technical and regulatory requirements. Skilled in managing RFQs, RFPs, and RFIs across engineering, infrastructure, and quality-focused environments. Proven ability to collaborate with SMEs, manage bid documentation, and uphold submission standards under tight deadlines.

Holds an Advanced Diploma in Quality and is CF APMP-certified, with a strong foundation in quality assurance, SHEQ compliance, and business development.

Senior Bid Administrator - OLOT Engineering

(2025-01)

• Manage end-to-end bid processes for RFIs, RFQs, and RFPs in engineering and technical sectors.
• Monitor tender portals daily to identify opportunities aligned with company capabilities.
• Compile and maintain bid documentation including profiles, organograms, certifications, and compliance documents.
• Prepare submission templates, track versions, and ensure all documents align with client requirements.
• Maintain the bid register, including tracking of submissions, outcomes, feedback, and re-submission opportunities.
• Ensure all tenders meet client specs, legal compliance, and company branding standards.
• Conduct compliance checks, implement bid governance, and lead internal reviews.
• Liaise with subject matter experts (SMEs) and bid writers for technical content development.
• Attend tender briefings and coordinate clarifications with clients to ensure accurate submissions.

Bid Coordinator - Greenro Solutions

(2022-02 - 2025-01)

• Coordinated planning, assembly, and submission of tender documents across multiple industries.
• Ensured administrative and mandatory compliance with each submission.
• Managed all documentation — printing, scanning, assembling, binding, and dispatching proposals.
• Created reusable content libraries and maintained quality assurance throughout the bid process.
• Tracked submissions, maintained databases, and updated bid registers.
• Managed tender inbox and organized team communication via Outlook.
• Attended sales/tender meetings, took minutes, and followed up on bid outcomes.
• Supported SHEQ policy development, audits, inspections, and document tracking.
• Ensured all SHEQ documentation aligned with legal and industry standards.

Marketing Assistant - Survival Technology

(2019-07 - 2021-12)

• Assisted in the preparation and submission of tender documents, including formatting, printing, and compiling technical proposals.
• Helped coordinate tender requirements with internal departments, ensuring all returnables and compliance documents were included.
• Maintained tender document templates and contributed to building a reusable content library.
• Supported the Marketing team with catalogues, flyers, and product data sheets for inclusion in proposals.
• Managed CRM updates, quotations, invoicing, and order tracking using Sage and Maximizer.
• Maintained organized filing systems for tender archives and company documentation.
• Provided admin support for both tender and marketing teams to meet submission deadlines.

Trainee Manager - KFC

(2017-07 - 2018-12)

• Managed restaurant operations, staff scheduling, stock ordering, and customer service.
• Trained and supervised new team members to ensure performance and protocol adherence.
• Maintained cost controls (labor, inventory) and performed shift accountability routines.

Business Development Intern - Basani Group SA

(2016-10 - 2017-03)

• Actively contributed to the development, coordination, and submission of tender proposals, including compliance documents and technical annexures.
• Attended tender briefing sessions and assisted with bid planning and clarifications.
• Formatted, compiled, and reviewed final bid documentation to ensure accuracy and professional presentation.
• Managed the binding, packaging, and delivery of tender submissions.
• Maintained up-to-date returnable documentation and ensured alignment with client and project requirements.
• Drafted business proposals and correspondence, and supported stakeholder communications.

Advance Diploma - Quality - University of Johannesburg

Diploma - Small Business Management - University of Johannesburg

CF APMP - NFold

Advanced Tendering - CESA