Kim McWhinnie

Experienced Personal Assistant with strong executive support, office management, and confidential stakeholder coordination skills. Highly organised, reliable, and detail-focused.

Executive Personal Assistant to the CEO - Numeral XII (Pty) Ltd

(2024-11 - 2025-03)

• Providing high-level administrative support to the CEO.
• Coordinating meetings, events, and travel logistics, including comprehensive itineraries.
• Acting as a liaison for communication between the CEO and stakeholders.
• Preparing reports, presentations, and confidential documents accurately.
• Implementing efficient office processes to boost productivity.
• Managing sensitive information with confidentiality.
• Overseeing special projects to ensure timely execution aligned with strategic goals.

Personal Assistant - UHNWI (Private) - Dubai - Dubai

(2025-05 - 2025-10)

• Provided discreet, high-level support to an ultra-high-net-worth individual (UHNWI).
• Coordinated complex schedules and personal activities, adapting to changing priorities.
• Managed household logistics, staff liaison, pet care, and event support.
• Offered emotional support as a companion, fostering a positive environment.
• Efficiently handled personal errands, purchases, and special requests.
• Researched trends and prepared relevant conversation topics for social engagement.

Personal Assistant to the Managing Director - Promar Engineering (Pty) Ltd

(2013-03 - 2023-12)

• Acted as the main liaison between the Managing Director and stakeholders, ensuring effective communication.
• Handled sensitive business matters with confidentiality and discretion.
• Coordinated meetings, travel logistics, and prepared detailed itineraries.
• Managed incoming correspondence and responded to urgent issues promptly.
• Prepared accurate reports and presentations for executive review.
• Developed filing systems for efficient data management.
• Researched vendors and negotiated cost-effective office solutions.
• Established office policies to improve operational efficiency.
• Organized corporate events and meetings for collaboration.
• Implemented workplace safety policies and trained staff on hygiene standards, reducing risks.

Personal Assistant to the Financial Director / Receptionist - Cy-Tek Industries

(2010-02 - 2013-02)

• Provided administrative support to the Financial Manager, aiding in bookkeeping and personnel management.
• Managed calls for efficient communication within the organization.
• Promoted to Personal Assistant in six months due to outstanding performance.
• Modernized marketing system using technology for better outreach.
• Assisted in payroll processing for timely salary payments.
• Maintained financial records, reconciled bank statements, and generated reports.
• Improved document organization for efficiency and quicker retrieval.
• Managed accounts payable and receivable, optimizing cash flow and reducing overdue payments.

Receptionist & Site Survey Coordinator - Comsol

(2005-02 - 2008-02)

• Acted as the initial contact for clients, providing excellent customer service.
• Scheduled meetings, appointments, and travel for senior management.
• Maintained accurate customer records.
• Managed office supply inventory and replenishment.
• Coordinated site survey logistics.
• Professionally resolved customer inquiries and complaints.
• Prepared reports and documentation for senior management.

Temporary Receptionist - IMC

(2003-02 - 2004-12)

Temporary Receptionist - Verimark (Head Quarters)

(2002-02 - 2003-12)

Temporary Receptionist - ICON Sports Management

(2001-02 - 2002-12)

• Coordinated meetings and events, including agenda preparation and minute-taking.
• Developed and maintained structured filing systems to improve document retrieval.
• Managed office supplies and procurement processes to ensure adequate stock levels.
• Supervised front desk operations, ensuring a welcoming and professional environment.
• Maintained accurate records of visitors and employees to enhance security and organization.

Diploma - Interior Design - Interior Design Institute (2024)

Certificate - S.H.E Representative - Proviso College (2017)

Certificate - Office Administration - Damelin (2002)

Diploma - Executive Secretarial - Bryntirion College (1998)

Matric - The Glen High School (1995)