Lebogang Mabusha

Skilled Administrative Professional with experience in Finances, Procurement, Operations and understanding of business needs for different industries Facilities, Retail, Municipality and Mining. Tracking of expenses, plans meetings and writing of business correspondence, experience in financial budgeting forecast, auditing & reporting. Well-versed in producing reports, evaluating department operations and handling month and year end closing.

Meticulous, conscientious, and methodical in approach

Procuring of Products and Services 

• Successfully source and procure a range of parts and services from reliable sources of supply.
• Procure and range build appropriate ranges aligned to the strategy with special attention to all trading opportunities.
• Work closely with the planner, through analysis of previous sales patterns, market trends and brand initiatives.
• Formulate departmental strategies to maximize sales and then timeously source and secure stock to implement strategies.
• Negotiate costs effectively to drive cost reduction and be aligned with the budget with the drive to make profits.
• Build and maintain good relationships with staff, suppliers (both nationally & internationally) and key functions in the business.
• Think in terms of the "big picture" as well as consider specifics and detail.
• Assess complex situations and implement workable solutions.
• Responsible for making sure that material costs, warranties and delivery of inventories are met timeously .

ASSETS

• Create ERP work order and load parts on Infor Onkey
• Prepare and run morning meeting presentation and what is on the Infor system with Technicians.
• Prepare daily costing and ensuring stock is always available.
• Manage all daily parts consumption register.
• Manage monthly parts consumption register.
• Provide Weekly Maintenance Plan and shift roster.
• Manage and plan a schedule of all the breakdowns and faulty issues (work orders) that has been captured on the Infor system.
• Inspect all the work orders have been done up to standard by technicians.
• Manage any backlogs that may arise.
• Support head office in all reports on site
• Auditing of double events
• Assisting with any training that is needed for technicians.

CREDITORS

• Receiving and capturing invoices
• Stamping and coding of all invoices, checking the correctness of the general ledger allocation and coding of invoices
• Following up on all outstanding invoices
• Ensuring that all head of department sign-off all invoices in respect of orders pertaining to services rendered to ensure that the invoice matches the purchase order issued.
• Scanning or making copies of invoices and file in methodical manner for easy access
• Capturing credit notes
• Ensuring that all invoices are authorized for payment.
• Obtaining month end statement from supplies and ensure they are paid accordingly.
• Handling all supplier queries
• Budget control

DEBTORS

• Invoicing clients for services rendered.
• Providing debtors ageing analysis to the client
• Supplying the client with statements of accounts
• Following up on outstanding payments
• Ensuring payments are received on time.
• Handle all client queries.

Supplier Administration

• Structuring supplier relationships in line with Tsebo policies & Procedures, obtaining & keeping up-to-date records of vendors information and documentation.
• Maintaining long-term supplier relationship by reviewing SLA contracts , developing SMME’s and making sure that the scope of SLA’s is followed at all times .
• Keep updated credit application and information of suppliers & maintain benefits tracking models in support of client commercial agreements.
• Ensure that HSE standards are implemented in supplier safety files and risks management is done when executing work on site.
• Ensuring that all suppliers accounts are processed timeously and accurately.
• File invoices and correspondence in a methodical manner for easy access, for the purpose of data-analysis, interpretation & comparative studies.

Meeting with suppliers every month to resolve any issues and formulate strategies, tactics implementing them to improve or resolve ordering and delivery issues, to be able to initiate process optimisations improvements and initiate cost optimisation opportunities.

• Identifying, taking initiative in procuring from local business also maintaining vendor information (Bankingdetails, BEE certificates, Tax clearance certificates etc.

Financial Administration

• Negotiating prices and payment terms with suppliers.
• Ensure that the necessary documents are attached to every supplier invoice where applicable as follows.
• Check supplier invoice to ensure it complies with all current legislation.
• Check supplier invoice to purchase order and goods received voucher to verily correctness of quantity and price also making sure that they are received on time.
• Ensure that all invoices are authorized for payment by Internal Auditor
• Capture all invoices on Info EAM daily.
• Ensure head of departments sign-off all invoices in respect of orders pertaining to services rendered.
• Compile monthly reports for total cost of sales, income and accruals according to the budget forecast.

General administration

• Drive implementation of finance strategies to achieve and exceed set targets. 
• Compile procurement plans and formulate strategies, tactics to ensure successful implementation of plans set by the organization.
• Identify potential backlogs in service delivery and formulate plans to manage potential risks or crisis.
• Capturing, processing and making payments for utilities with the City of Tshwane timeously. 

Procuring of Products and Services 

• Successfully source and procure a range of parts and services from reliable sources of supply.
• Procure and range build appropriate ranges aligned to the strategy with special attention to all trading opportunities.
• Work closely with the planner, through analysis of previous sales patterns, market trends and brand initiatives.
• Formulate departmental strategies to maximize sales and then timeously source and secure stock to implement strategies.
• Negotiate costs effectively to drive cost reduction and be aligned with the budget with the drive to make profits.
• Build and maintain good relationships with staff, suppliers (both nationally & internationally) and key functions in the business.
• Think in terms of the "big picture" as well as consider specifics and detail.
• Assess complex situations and implement workable solutions.
• Responsible for making sure that material costs, warranties and delivery of inventories are met timeously .

ASSETS

• Create ERP work order and load parts on Infor Onkey
• Prepare and run morning meeting presentation and what is on the Infor system with Technicians.
• Prepare daily costing and ensuring stock is always available.
• Manage all daily parts consumption register.
• Manage monthly parts consumption register.
• Provide Weekly Maintenance Plan and shift roster.
• Manage and plan a schedule of all the breakdowns and faulty issues (work orders) that has been captured on the Infor system.
• Inspect all the work orders have been done up to standard by technicians.
• Manage any backlogs that may arise.
• Support head office in all reports on site
• Auditing of double events
• Assisting with any training that is needed for technicians.

CREDITORS

• Receiving and capturing invoices
• Stamping and coding of all invoices, checking the correctness of the general ledger allocation and coding of invoices
• Following up on all outstanding invoices
• Ensuring that all head of department sign-off all invoices in respect of orders pertaining to services rendered to ensure that the invoice matches the purchase order issued.
• Scanning or making copies of invoices and file in methodical manner for easy access
• Capturing credit notes
• Ensuring that all invoices are authorized for payment.
• Obtaining month end statement from supplies and ensure they are paid accordingly.
• Handling all supplier queries
• Budget control

DEBTORS

• Invoicing clients for services rendered.
• Providing debtors ageing analysis to the client
• Supplying the client with statements of accounts
• Following up on outstanding payments
• Ensuring payments are received on time.
• Handle all client queries.

Supplier Administration

• Structuring supplier relationships in line with Tsebo policies & Procedures, obtaining & keeping up-to-date records of vendors information and documentation.
• Maintaining long-term supplier relationship by reviewing SLA contracts , developing SMME’s and making sure that the scope of SLA’s is followed at all times .
• Keep updated credit application and information of suppliers & maintain benefits tracking models in support of client commercial agreements.
• Ensure that HSE standards are implemented in supplier safety files and risks management is done when executing work on site.
• Ensuring that all suppliers accounts are processed timeously and accurately.
• File invoices and correspondence in a methodical manner for easy access, for the purpose of data-analysis, interpretation & comparative studies.

Meeting with suppliers every month to resolve any issues and formulate strategies, tactics implementing them to improve or resolve ordering and delivery issues, to be able to initiate process optimisations improvements and initiate cost optimisation opportunities.

• Identifying, taking initiative in procuring from local business also maintaining vendor information (Bankingdetails, BEE certificates, Tax clearance certificates etc.

Financial Administration

• Negotiating prices and payment terms with suppliers.
• Ensure that the necessary documents are attached to every supplier invoice where applicable as follows.
• Check supplier invoice to ensure it complies with all current legislation.
• Check supplier invoice to purchase order and goods received voucher to verily correctness of quantity and price also making sure that they are received on time.
• Ensure that all invoices are authorized for payment by Internal Auditor
• Capture all invoices on Info EAM daily.
• Ensure head of departments sign-off all invoices in respect of orders pertaining to services rendered.
• Compile monthly reports for total cost of sales, income and accruals according to the budget forecast.

General administration

• Drive implementation of finance strategies to achieve and exceed set targets. 
• Compile procurement plans and formulate strategies, tactics to ensure successful implementation of plans set by the organization.
• Identify potential backlogs in service delivery and formulate plans to manage potential risks or crisis.
• Capturing, processing and making payments for utilities with the City of Tshwane timeously. 

Helpdesk Operator 2017 – Still assisting when needed

• Logging incoming calls from clients in line with Helpdesk Procedure.
• Ensure that calls are answered within 3 rings.
• Ensure calls are logged accurately on the System.
• Ensure all relevant details and comments are recorded on the Work Order and System
• Assist clients with confirming venue and parking bookings on the Helpdesk System
• Weekly and daily reporting on job Progress of calls to the Mangers and the Soft & Technical Team .
• Follow up with relevant departments.
• Generate Statistical Reports where required.
• Document and record all relevant documentation.
• Ensure all jobs are carried out in a safe and competent manner.
• Training of new staff
• Report any Health and Safety Issues to Facilities Manager
• Monitor PPM schedule to ensure all work orders are printed on due date / Hand to Maintenance Team & Manager for execution.
• Implement safe working practices to ensure safety of building occupiers and visitors.
• Lead monthly management report meetings with the client and build strong relationships with key business leaders.
• Update and maintain the Master Contact List for the Client – All Departments

Unisa : Bcom In Transport Management and Logistics

Imsimbini Training : Public Finance Management

Emerge Training : Facilities Management

Midrand Gratuate Institute:Diploma in Accounting and Taxation