Linette Venter

Highly proficient and precise Medico-Legal Document Specialist and Practice Manager with over 35 years of administrative experience, including 9+ years of specialized expertise producing complex medico-legal reports. Expert typist operating at 65–70 WPM with 99% accuracy. Proven track record as a successful business owner managing high-volume document workflows, expert joint minutes, addendums, and Loss of Support reports for multiple Industrial Psychologists.

Seeking a fixed-term corporate contract to deliver elite, rapid-turnaround documentation and administrative support with absolute confidentiality.

Self-Employed Business Owner - Venter Medico-Legal Report Writing Services CC

(2020)

For various Industrial Psychologists (Christa Du Toit, Fundamedical and Lindy Emsly).

• Copy typing of Medico-legal reports from interview sheets which are provided by the Industrial Psychologists as per their templates.
• Copy typing of normal adults, children, Loss of Support, Divorce, etc. as per specified needs.
• Integration of experts’ opinions as per each individual IP’s needs in their reports.
• Drafting of Updated Reports / Addendums and Joint Minutes integration the additional information received.
• Logging copy types, updates, etc. with references on Excel Sheet and a Tax Invoice is then issued at the end of each month.
• Turnaround time of maximum 2 days per file; dependent on work volumes.
• Fast and accurate typist.
• Good demand of English language.

Medico-Legal Report Writer - Christa Du Toit Psychologist

(2019-11 - 2020)

• Copy typing of Medico-legal reports from interview sheet; RAF, Client Attorneys as well as obo’s using a template.
• Integration of experts’ opinions per report.
• Drafting of addendums/2nd addendums, etc. as well as updating reports when experts are received.
• Email completed medico-legal report, joint minute, addendum or updated report to relevant Attorneys.
• Logging copy types, updates, etc. with references on Excel (One drive). Keeping a personal daily tasks sheet, overtime sheet.
• Fast typist, can work with volumes.
• Good demand of English language.

Medico-Legal Report Writer (part-time) - Lindy Emsley, Suzanne Schlebusch and Andri van der Westhuizen Industrial Psychologists

(2018)

Simultaneous part-time work.

Practice Manager - Dr M M Stoltz, General Practitioner

(2018-10 - 2019-10)

• Managing the day to day running of the surgery.
• Managing the booking of patient appointments.
• Manage and maximizing patient flow.
• Managing the front desk and waiting area.
• Managing stock control of all medicine, station, computer and kitchen goods.
• Manage and oversee orders of medicine and stationary.
• Loading relevant information of patient files on the practice management systems and ensuring information is kept up to date.
• Loading of claims for all relevant professionals daily and submitting claims daily.
• All filing within the practice.
• Managing all patients’ outstanding fees and informing them of payments due.
• Writing receipts of all money received, keeping record of such and sending fortnightly reports to bureau for allocating and updating accounts.
• Managing / overseeing appointments of locums.
• Assisting doctor with procedures when necessary.
• Reason for leaving: Offer from previous employer.

Au Pair - LIPCO Business

(2018-09-03 - 2018-10-22)

• Driving the child to and from school using my own vehicle.
• Assisting with caring for mother and child e.g. making food, assisting with self-care, etc.
• Cleaning and washing duties.
• Reason for leaving: Not stated.

Transcription Typist - AMC records

(2018-09 - 2018-09)

Simultaneous part-time work.

• Typing of transcriptions for AMC records.

Medico-Legal Report Writer - Christa Du Toit Psychologist

(2015-01 - 2018-08-30)

• Copy typing of Medico-legal reports from interview sheet; RAF, Client Attorneys as well as obo’s using a template.
• Integration of expert’s opinions per report.
• Drafting of Joint minutes for client attorneys as well as finalizing RAF Joint minutes.
• Drafting of addendums/2nd addendums, etc. as well as updating reports when experts are received.
• Dictaphone typing (2015 to mid-2016).
• Email completed medico-legal report, joint minute, addendum or updated report to relevant Attorneys.
• Logging copy types, updates, etc. with references on Excel (One drive). Keeping a personal daily tasks sheet, overtime sheet.
• Printing and filing outstanding documentation in files.
• Mass typing of copy type files, e.g. between 6 to 11 files per day; dependent on RAF, Client Attorneys or OBO, joint minutes, addendums and updates. This is dependent on the complexity of files, number of expert’s reports and amount of Joint minutes, addendums or updates.
• Fast typist can work with volumes.
• Good demand of English language.
• Reason for leaving: Relocated to Cape Town.

Site Administrative Assistant (PA) - Blue Ribbon Bakery Temba

(2014-09 - 2015-01)

• Receive overtime and capture on Excel spreadsheet to be signed off by Site Manager and emailed to Head Office monthly.
• Attended queries regarding salaries.
• Attended queries regarding pension / provident fund.
• Assist employees with expense reimbursements.
• Attended queries regarding submission and payment.
• Provide leave forms; receive processed and approved leave forms. Process on Tilos.
• Re-set Tilos password for employees on request as well as attend to all queries regarding leave.
• Schedule training requests by HO, arrange boardroom and beverages for training.
• Attend to queries regarding training.
• Arrange site functions when required.
• Order business cards for employees, submit monthly newsletter, design and layout of forms and documents are requested.
• General PA duties to Site Manager e.g. files, boardroom bookings, update detailed Employee Sheet, organogram, update management filing system, ad hoc duties.
• Answering calls, reporting faulty telephone / fax lines.
• Report faulty copiers / printers to HO, email monthly meter counter readings to Itech, update toner requirements monthly and send to HO.
• Receive and Arrange for items from courier services to be collected and delivered when required.
• Schedule Health & Safety and Food Safety meetings on Outlook and take minutes.
• Reason for leaving: Resigned due to logistical issues.

Project Administrator - HESA (Higher Education of South Africa)

(2014-07 - 2014-08)

• Motivation for Procurements for miscellaneous, signed off and Purchase Order issued.
• Updating and capturing of Databases for TVET Principals and CEO’s, Student Support Managers and Partners.
• Capturing Balance sheets for Purchase Orders weekly and sending list to Procurement Officer.
• Attendance Register for Meetings. Minutes of Meeting as and when required – Global Fund, PCU and various in office meetings. Typing and distribution of relevant minutes.
• Copying, scanning, and filing of all administration and queries from Service Providers and Office Staff.
• Attending to all queries from Service Providers and Office Staff.
• Reason for leaving: One month contract.

PA to Academic Head - SANTS (South African National Tutor Services)

(2013-02 - 2014-03)

• Notices of meetings, typing and distribution of Agenda, noting, typing and distribution of Minutes for Academic Unit.
• Formatting and layout of Material for ECD Unit. Printing of material drafts, route forms, SAQA unit standards and ensuring the file goes on route. Formatting of general documents.
• All typing, making of copies, sending of faxes, sending of sms’s as required by Academic Manager.
• Capturing and updating Tutor Information on MIS. Sending of sms’s /emails and faxes to tutors regarding tutor training, retrieving of personal particulars, ID’s and general correspondence and daily follow ups are done. Compiling files of Tutor CV’s per project, obtaining contracts and personal particulars. These are given to finance to capture on payroll.
• Responsible for compilation of Verification Files (printing of content, updating and typing of documents, presstabs, etc.). Compiling Moderation Reports for Verification and obtaining all information from relevant Departments as well as the MIS system and capturing into the Report. Final report checked and signed off by Academic Head.
• Responsible for arranging meetings and attending to flight and car bookings for Academic Manager.
• Responsible for all requisitions for Tutor Training and all relevant functions – ordering beverages, making tea and coffee.
• After each project the tutors receive PoE payments which are calculated on Excel and given to finance for payment.
• Responsible for reimbursements for Academic Manager.
• Assist with queries from Finance (payment of tutors), Log (queries pertaining to tutors, venues and dates), Operations (Attendance of TT, IP for Tutors, etc.) and ad hoc duties from Academic Department.
• Assisting with tasks issued by DDAD via Academic Manager.
• Compilation of Reports for each Project, capturing of statistics pertaining to attendance and assessment results and ensuring report and invoice is couriered as per schedule payment date.
• Duties include previous Compiling, finding pictures, typing and layout of Material for Academic Unit, including Learner’s Tests, Tests for different projects and Memorandums. Formatting of general documents.
• Capturing of all CV for different projects onto Texas or Inactive Lists for future projects. All correspondence to tutors via email or sms whenever required.
• Compiling files of Tutor CV’s per project. Compilation of Interview Lists and arranging of Interviews for Academic Head of tutors. Responsible for drafting Offer of Employment Letters and contracts which are emailed or faxed to tutors together with personal particular form. To follow up on retrieving acceptance letters, signed contracts and completed personal particulars. When all tutors have submitted copies are given through to the Finance Department for processing. Regret letters to unsuccess
• Responsible for arranging meetings and attending to flight and car bookings for Academic Head. Assistance with all arrangements for car and accommodation bookings for Academic Assistants as well as Tutors pertaining to Tutor Training.
• Responsible for reimbursements for Academic Head.
• Assist with queries from Finance (payment of tutors), Log (queries pertaining to tutors, venues and dates), Operations (Attendance of TT, IP for Tutors, etc.) and Admin (Contracting of Tutors).
• Responsible for Calendars (compiling individual calendars for each tutor), Rosters and Payment KM and Accommodation per month for all NC Tutors.
• Responsible for Tutor Rosters – On Excel dividing them in individual rosters for all projects and also laminating said rosters.
• Assisting Log with bookings, cancellation of bookings, checking of km’s for all projects as well as packing of all tests, exams, etc.
• Responsible for emailing all tutor slips to individual tutor per project.
• Responsible for all queries from tutors for all projects.
• Responsible for all seating arrangements to be typed per SSC for examination purposes. Arranging and compiling list of Invigilators to assist with Examinations. Signed off and given to Finance.
• Arranging external moderators to do moderation per test as well as examination, getting personal particulars and giving through moderated totals to Finance for payment.
• Reason for leaving: Resigned to start own concern (which did not materialize).

PA to ECD Unit Manager and Project Manager - SANTS (South African National Tutor Services)

(2009-02 - 2013-01)

• Notices of meetings, typing and distribution of Agenda, noting, typing and distribution of Minutes for Academic Unit.
• Formatting and layout of Material for ECD Unit. Printing of material drafts, route forms, SAQA unit standards and ensuring the file goes on route. Formatting of general documents.
• All typing, making of copies, sending of faxes, sending of sms’s as required by Academic Manager.
• Capturing and updating Tutor Information on MIS. Sending of sms’s /emails and faxes to tutors regarding tutor training, retrieving of personal particulars, ID’s and general correspondence and daily follow ups are done. Compiling files of Tutor CV’s per project, obtaining contracts and personal particulars. These are given to finance to capture on payroll.
• Responsible for compilation of Verification Files (printing of content, updating and typing of documents, presstabs, etc.). Compiling Moderation Reports for Verification and obtaining all information from relevant Departments as well as the MIS system and capturing into the Report. Final report checked and signed off by Academic Head.
• Responsible for arranging meetings and attending to flight and car bookings for Academic Manager.
• Responsible for all requisitions for Tutor Training and all relevant functions – ordering beverages, making tea and coffee.
• After each project the tutors receive PoE payments which are calculated on Excel and given to finance for payment.
• Responsible for reimbursements for Academic Manager.
• Assist with queries from Finance (payment of tutors), Log (queries pertaining to tutors, venues and dates), Operations (Attendance of TT, IP for Tutors, etc.) and ad hoc duties from Academic Department.
• Assisting with tasks issued by DDAD via Academic Manager.
• Compilation of Reports for each Project, capturing of statistics pertaining to attendance and assessment results and ensuring report and invoice is couriered as per schedule payment date.
• Reason for leaving: Promoted to PA for Academic Head.

Typist, Estates Department and Trust Departments - FNB Trust Services

(2008-01 - 2009-01)

• Reason for leaving: Contract position.

Personal Assistant – Member Administration - LIPCO Law for All

(2006-09 - 2007-09)

• Reason for leaving: Relocated to Pretoria.

Supervisor – Member Administration - LIPCO Law for All

(2005-02 - 2008-08)

New Business Data Capturer - LIPCO Law for All

(2002-02 - 2005-06)

• Reason for leaving: Workload was up to a 1500 New Members captured per month, the Absa and Orion products were separate and were about 400 extra applications per month.

Legal Typist for Ten Legal Advisors - LIPCO CC

(2000-05 - 2001-12)

• Reason for leaving: Relocated to Cape Town.

Temporary Assignments - Various Personnel Agencies

(1998-02 - 2000-04)

• Reason for leaving: Accepted permanent position.

Tele-Paging Operator - Multisource Executive Paging

(1996-09 - 1997-08)

• Reason for leaving: Resigned to obtain Grade 12.

Receptionist / Secretary / PA - BSH Batebestuur BK Insurance Company

(1995-04 - 1996-05)

• Reason for leaving: Structural changes within company, position became void.

Grade 12 National Senior Certificate - Success College (1997 - 1997)