Executive Assistant to CEO at Bright Resources Pty Ltd (2024-05 – Present)
Family Office and Commercial Office
- Provide comprehensive professional and personal support to the CEO
- Act as gatekeeper, managing queries and ensuring efficient resolution
- Handle confidential information with discretion
- Conduct research, prepare reports, briefing papers, and presentations
- Assist legal teams as required and draft/manage agreements, contracts, and reports
- Provide support during business trips as needed, including arranging travel logistics
- Maintain CEO's schedule, appointments, and meetings
- Coordinate local and international meetings and conferences
- Prepare and distribute agendas, packs, and minutes
- Organize meeting logistics, including rooms, catering, and materials
- Arrange local and international travel, accommodation, visas, and itineraries
- Organize corporate events, functions, and catering
- Liaise with shareholders, legal teams, clients, and other stakeholders
- Maintain professional communication with clients, staff, and stakeholders
- Screen and manage emails and calls; correspond on CEO's behalf
- Oversee office administration, supplies, and facilities management
- Supervise office and personal staff including cleaners, drivers, and maintenance personnel
- Manage purchase orders, invoices, and authorize payments
- Handle banking tasks including EFTs and proof of payments
- Collect, verify, and process required documents (FICA, leases, etc.)
- Drawing up basic budgets
- Manage lease agreements and rental collections
- Conduct meetings with commercial tenants, existing and new
- Attend development meetings for new projects
- Collect plans, Titled Deeds – all information pertaining to existing and new properties
- Complete personal and business projects including errands, gift purchases, and executive support tasks
Executive Personal Assistant at Envision Investments Pty Ltd (2009-03 – 2023-12)
Reason for Leaving: CEO relocated to Cape Town
- Act as a trusted Executive PA providing comprehensive support to the CEO
- Organize and manage the CEO's schedule, appointments, and meetings
- Prepare the CEO for meetings with all necessary documentation
- Arrange local and international travel, accommodation, visas, and transport
- Occasionally travel with the CEO to take notes, dictation, or assist during presentations
- Draft, design, and produce reports, presentations, briefing papers, and correspondence
- Manage incoming emails, calls, and correspondence, often acting on the CEO's behalf
- Conduct research, prepare reports, and assist with specific projects, both personal and business-related
- Act as office manager: maintain office supplies, including stationery and groceries, ordering as needed
- Oversee daily office maintenance, cleaning staff, drivers, and other support personnel
- Organize corporate functions, events, catering, and breakfasts/lunches as required
- Ensure smooth operation of all offices on a day-to-day basis
- Load content and update company websites; liaise with advertising companies for print material accuracy
- Plan, coordinate, and attend meetings; take minutes, type and distribute documents and letters
- Manage document filing and record-keeping across the organization
- Act as a point of contact among executives, employees, clients, and stakeholders
- Handle banking tasks, including loading and releasing EFT payments
- Reconcile CEO's claims and process personal reimbursements
- Complete monthly invoices for the commercial property side of the business
- Collect outstanding rentals and carry out inspections for tenant move-ins and move-outs
- Draft and manage new and existing lease agreements
- Carry out ad hoc projects as directed by the CEO
- Ensure the smooth execution of office, personal, and business tasks
Personal Assistant at Bowring Estates (2003 – 2009)
Reason for Leaving: Got offer from bigger company / growth
- Act as a trusted Executive PA providing comprehensive support to the CEO
- Organize and manage the CEO's schedule, appointments, and meetings
- Prepare the CEO for meetings with all necessary documentation
- Arrange local and international travel, accommodation, visas, and transport
- Occasionally travel with the CEO to take notes, dictation, or assist during presentations
- Draft, design, and produce reports, presentations, briefing papers, and correspondence
- Manage incoming emails, calls, and correspondence, often acting on the CEO's behalf
- Conduct research, prepare reports, and assist with specific projects, both personal and business-related
- Act as office manager: maintain office supplies, including stationery and groceries, ordering as needed
- Oversee daily office maintenance, cleaning staff, drivers, and other support personnel
- Organize corporate functions, events, catering, and breakfasts/lunches as required
- Ensure smooth operation of all offices on a day-to-day basis
- Load content and update company websites; liaise with advertising companies for print material accuracy
- Plan, coordinate, and attend meetings; take minutes, type and distribute documents and letters
- Manage document filing and record-keeping across the organization
- Act as a point of contact among executives, employees, clients, and stakeholders
- Handle banking tasks, including loading and releasing EFT payments
- Reconcile CEO's claims and process personal reimbursements
- Complete monthly invoices for the commercial property side of the business
- Collect outstanding rentals and carry out inspections for tenant move-ins and move-outs
- Draft and manage new and existing lease agreements
- Carry out ad hoc projects as directed by the CEO
- Ensure the smooth execution of office, personal, and business tasks
Managers secretary at FNB (1991 – 1995)
Reason for Leaving: Started family
