Executive Assistant
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I am an ambitious, goal driven person who is intelligent and diligent, an ambitious and hardworking lady who loves challenges. I am willing and able to work under pressure to deliver and achieve set goals. I have patience, good team player as well as the ability to build and maintain good working relationships.
I am a good problem solver and tackle problems head-on. Furthermore, I believe that my skills can play a vital role in your organisation. In addition, I am certain that I can bring positive changes to your organisation by coming up with innovative ideas, only I am given a chance to prove myself.
Company : The Nail Bar
Position : Receptionist / Acting Manager
Duties : *Managing three nail technicians
*Opening and closing of salon
*Front house reception
*Making appointments on ESP system
*Client liaison
*Respnsible for all HR related matters
*Order and managing of stock
*Advertsising on different social media platforms
*Responsible for all office administration
*Daily cash up & daily bookkeeping
Liaise with suppliers on a daily basis
*Client consultations and liaison on a daily basis
*Managing clients’ accounts
Duration: ` 04 March 2022 – 24 February 2023
Reason for leaving: Company liquidated
Company : Protea Mechatronic Systems
Department : Managing Director’s office
*Personal errands when necessary
*Book flights/accommodation and visa applications
*Organise, book and schedule meetings
*Prepare memos, letters and presentations
*Read and analyse incoming memos, submissions and reports to determine their significance and plan their distribution
*Schedule quarterly and annual events as required
*With minimum information, anticipate priorities and schedule accordingly
*Put reminders into manager’s dairy of deadlines to be met and correspond accordingly
*Prioritise appointments and adjust if required and inform relevant parties timeously
*Invite and confirm attendance of invitees to meetings and confirm manager’s attendance to meetings
*Co-ordinate conference calls and ensure all links are in place and in working order
*Take minutes where required and circulate the minutes to the relevant parties
*Management of the reception area
*Welcome guests and provide refreshments
*Liaise with couriers, suppliers and contractors
*Handle and maintain highly confidential and sensitive information
*Maintain accurate and updated filing system
*General office duties such as ordering of stationery and supplies
*Managing and issuing of stationery
*Data capturing
*Perform any reasonable adhoc duties as required
Duration : 2018/09/06 TO 2019/11/29
Reason for leaving : Contract ended
Company : S.A.N.D.F. (HQ)
Department : Logistics Support Formation (GoC)
Position : Senior Secretary Gr iii
Duties : *Office manager of the General Officer
*Secretarial duties
*Receptionist duties
*Safe keeping and filing of all highly confidential documentation and records
*Maintain accurate and update filing system
*Acting as telephonist
*Handle the director’s leave
*Diary management of the director
*Put reminders into mangers dairy of deadlines to be met and correspond accordingly
*Prioritise appointments and adjust if required
*Management of the director’s itinerary
Invite and confirm attendance of invitees to meetings
Confirm director’s attendance to meetings and invitations
*Co-ordinate conference calls
*Check and verifying the director’s telephone account
*Management of the reception area
*Receive visitors for the director
*Responsible for the arrangements of flights,
accommodation
*Responsible for the withdrawal of advance money wrt to travelling
*Ensure that counter claims are submitted in time wrt to advance withdrawals
*Maintain a register of all travel and accommodation claims and conducting a six month audit
*Arrange and scheduling of meetings
*Minute taking
*Arrange venue for work sessions
*Compile reports/submissions
*Making notes and recommendation for the director
*Coordinate logistical arrangements for meetings,
conferences, etc
*Setting up meetings and arranging refreshments
*Responsible for the purchasing of stationery and refreshments for the office
*Screen all incoming calls
*Keeping a register of all incoming and outgoing documents
Duration : 2011/12/05 – 2018/08/31
Reason for leaving : Resignation
Company : S.A.N.D.F. (DHQ)
Department : Defence Legal Services Support
Position : Senior Secretary Gr ii
Duties : *Office manager of the Director
*Act as telephonist for the Director
*Handle Director’s leave
*Diary management of the Director
*Replying to invitations
*Check and verifying the Director’s telephone account
*Secretary of the Budget Control Committee
*Compiling and distribution of the minutes
*Ensure the availability of the agenda and minutes before the meetings
*Arrange order group meetings
*Receive visitors for the Director
*Responsible for the arrangements of flights,
accommodation
*Responsible for the withdrawal of advance money wrt to travelling
*Ensure that counter claims are submitted in time wrt to advance withdrawals
*Maintain a register of all travel and accommodation claims and conducting a six month audit
*Responsible for the purchasing of stationery for the office
Responsible for the Director’s monthly petrol claims
Duration : 2007/11/05 – 2012/12/04
Reason for leaving : Promotion
Company : S.A.P.S. (Silverton Garage)
Position : Senior Administration Gr ii
*Handling enquiries for the suppliers
*Submitting of orders for payment
*Bulk invoicing
*Data capturing
*Typing of correspondence
*Filling
*Working on on POLFIN
Duration : 2006/08/25 – 2007/11/02
Reason for leaving : Promotion (Departmental transfer)
Company : S.A.P.S. (Atteridgeville Police Station)
Position : Data Typist Gr ii
Duties : *Calculating and submitting of night shift and overtime duties
*Handling of third party claims en enquiries
*Submitting housing allowances
*Data capturing
*Switchboard duties
*Typing of correspondence
*Filling
*Working on PERSAL, PERSAP & POLFIN
Duration : 2002/05/24 – 2006/08/24
Reason for leaving : Promotion
UNISA Fundamental Accounting Certificate 2007
Kumalo Green Business Writing For Office Professionals Certificate 2008
Damelin Professional Receptionist And Personal Assistant Certificate 2008
Execu Prime Time Management Certificate 2008
Siyanqoba Speedwriting For Effective Minute Taking Certificate 2010
Siyanqoba Advance Meeting And Minute Taking Certificate 2010
DOD Centre Of Competence Development Training Convention Of Service Writing (CSW) Certificate 2010
SANDF Signal Unit MS Word 2003
MS Project 2003 Certificate 2012
Varsity College Office Administration Diploma 2012
DOD Centre Of Competence Development Training Public Financial Management Act Certificate 2013
Varsity College Human Resource Management Diploma 2014
DOD Centre Of Competence Development Training Transformation Management Certificate 2014
DOD Centre Of Competence Development Training Basic Labour Relations Certificate 2014
