Luvo Kadeni

Detail-oriented Project Administrator and Operations Coordinator with a Bachelor of Administration degree and experience supporting project delivery, operational workflows, stakeholder communication, reporting, documentation control and administrative processes across IT, telecommunications and operational environments. Experienced in maintaining accurate records, coordinating schedules, tracking project activities, preparing operational reports, managing documentation, supporting governance processes and resolving stakeholder queries. Skilled in MS Office, Power BI, Jira, SharePoint and project management systems, with proven ability to work in fast-paced environments while maintaining accuracy, compliance and service delivery standards.

Strong capability in coordinating teams, supporting KPI reporting, maintaining registers, managing operational information and assisting with training and onboarding initiatives.

PROJECT MANAGEMENT ADMINISTRATOR at SANLAM (2025-09 – 2025-12)

• Provided project administration and coordination support to ensure effective project delivery and governance compliance.
• Maintained accurate project registers, tracked milestones, actions, risks and incidents to support timely project completion.
• Prepared and distributed meeting agendas, minutes, status reports and project documentation for weekly and monthly governance meetings.
• Coordinated stakeholder communication between project teams, business units and internal stakeholders.
• Managed project resource administration including timesheets, resource allocation and reporting.
• Coordinated hardware, software and stationery requests to support operational requirements.
• Supported onboarding and training of new PM Administrators through process walkthroughs, knowledge sharing and documentation support.
• Supported continuous improvement initiatives and knowledge management activities.
• Utilised Jira, MS Project, SharePoint, PPO, Power BI and Miro for reporting, workflow tracking and documentation management.

PROJECT ADMINISTRATOR at BCX LTD (2024-02 – 2026-09)

• Supported project coordination activities including tracking project progress, deadlines, risks and operational actions.
• Maintained accurate project documentation, registers and reporting information.
• Followed up on project milestones, outstanding actions and incidents, providing updates to project stakeholders.
• Coordinated communication between customers, project teams, technicians and vendors.
• Assisted with scheduling technicians and vendors to support successful service delivery.
• Managed purchase order tracking, approvals and supporting documentation.
• Ensured project information was captured accurately and updated timeously on relevant systems.

PROJECT ADMINISTRATOR at TANZANITE MANAGEMENT SERVICES (PTY) LTD (2023-07 – 2024-02)

• Coordinated project schedules, workflows and resource activities to support successful project execution.
• Monitored project progress and supported delivery against agreed timelines.
• Maintained project records, documentation and operational information.
• Supported stakeholder communication and relationship management.
• Assisted with quality control activities and process improvement initiatives.

RED DOT OPERATIONS COORDINATOR at URBANEQ CONSULTING ENGINEERING (2020-11 – 2022-05)

• Coordinated daily operational activities involving transport scheduling, driver communication and service delivery tracking.
• Captured and maintained accurate operational records on cloud-based systems.
• Monitored vehicle movement and trip progress to ensure timely service delivery.
• Managed driver and customer queries, providing resolutions and escalating issues when required.
• Coordinated communication between planners, dispatchers, drivers and facilities.
• Tracked operational activities, risks and exceptions and provided regular updates to stakeholders.
• Compiled operational reports using Power BI.
• Maintained relationships with external stakeholders including facilities, managers and drivers.

PROJECT MANAGEMENT ASSISTANT INTERN at DIRECT AXIS (2019-07 – 2020-06)

• Supported PMO administration including reporting, documentation management and project coordination.
• Prepared monthly project reports using Jira.
• Assisted Project Managers with stakeholder engagement and communication.
• Maintained project office documentation on SharePoint.
• Supported KPI reporting, timesheet processing and project administration activities.

Bachelor of Administration – University of the Western Cape (2019)

Practical Project Management Certificate – Faculty Training Institute (2019)