Maite Portia

Detail-oriented and dedicated Finance and Accounting professional with experience in Accounts Payable, financial administration, payroll administration, supplier reconciliations, stock control, and invoice processing within retail, telecommunications, and municipal environments. Experienced in evaluating financial transactions for accuracy and compliance with company policies and financial procedures. Skilled in managing supplier accounts, reconciling statements, resolving discrepancies, processing payments within required deadlines, maintaining accurate financial records, and supporting audit readiness.

Strong understanding of financial controls, compliance, asset and inventory administration, record management, and reporting processes. Proficient in SAP, QuickBooks, Sync, Microsoft Excel, and other financial systems, with the ability to learn new systems quickly.

Accounts Payable Administrator - TFG

(2024-01)

• Evaluate financial and supplier transactions for correctness, completeness, and compliance with company policies and financial procedures.
• Verify invoices and supporting documentation before processing payments.
• Perform supplier statement reconciliations and investigate discrepancies identified.
• Assist with identifying irregularities and implementing corrective actions where required.
• Ensure all financial transactions are accurately captured and supported on accounting systems.
• Maintain proper financial records and supporting documentation for audit and compliance purposes.
• Monitor outstanding accounts and ensure timely resolution of supplier queries.
• Support month-end reporting and financial administration processes.
• Liaise with procurement, stock, and finance departments to ensure compliance with internal controls.
• Ensure payments are processed within required turnaround times and according to financial procedures.
• Successfully managed high volumes of supplier reconciliations while meeting payment deadlines.
• Improved turnaround time in resolving supplier queries and payment discrepancies.

Stock Clerk - TFG

(2023-09 - 2023-12)

• Performed stock reconciliations and investigated stock discrepancies.
• Evaluated inventory records to ensure accuracy between physical stock and system records.
• Processed PODs and matched loads on the system.
• Assisted with inventory reporting and stock administration.
• Prepared monthly and year-end stock reconciliation reports.
• Supported regional stock reporting for Namibia, Swaziland, and Botswana operations.
• Maintained accurate inventory records and documentation.
• Assisted with identifying stock variances and reporting discrepancies to management.

Payroll & Invoice Administrator - Bongani Telecom

(2021-05 - 2023-08)

• Processed weekly, bi-weekly, and monthly payroll accurately and within deadlines.
• Captured and verified timesheets and payroll information.
• Prepared payroll reports, payslips, UIF documentation, and employee records.
• Processed supplier invoices and petty cash transactions using QuickBooks.
• Maintained payroll and financial filing systems.
• Assisted with financial administration and query resolution.
• Verified payroll information for accuracy and compliance with company procedures.
• Assisted with employee onboarding, recruitment administration, and employee relations matters.
• Maintained confidentiality and safeguarding of financial and employee documentation.

Payroll & Recruitment Administrator (EPWP) - City of Cape Town

(2018-08 - 2020-06)

• Captured employee contracts, payroll information, and timesheets on SAP.
• Processed payroll-related administration and maintained employee records.
• Facilitated onboarding, inductions, and contract administration.
• Managed payroll and recruitment-related queries.
• Ensured accurate record keeping and maintenance of personnel files.
• Verified supporting documentation and maintained filing systems.
• Assisted with reporting and administrative support functions.
• Ensured compliance with municipal administrative procedures.

Receptionist - Masilo Molele Optometrist

(2009-01 - 2011-12)

• Managed front-desk administration and appointment scheduling.
• Maintained patient records and filing systems.
• Assisted with medical aid verifications and administrative support.
• Ensured accurate capturing and safeguarding of information.

Data Capturer - Department of Housing

(2008-02 - 2008-08)

• Captured beneficiary information accurately on the system.
• Verified supporting documents and updated records.
• Maintained filing systems and safeguarded documentation.
• Assisted with administrative and data verification functions.

National Diploma - Internal Auditing - CPUT (2017)

National Certificate - Business Administration - PC Training & Business College (2006)

Matric - Lehaiwa Secondary School (2003)