Mandy Martin

Remote Bookkeeper with 25+ years of experience, including extensive support for US-based businesses and multiple clients remotely. Skilled in full-cycle bookkeeping, AP, AR, invoicing, payment processing, reconciliations, General Ledger, month-end accounting and financial reporting. Advanced experience with QuickBooks Online/Desktop, Xero, Sage, Pastel, NetSuite and Excel, with working knowledge of US GAAP.

Strong in discrepancy resolution, process improvement and managing high-volume transactions.

Available

Immediately. Available for US/UK Business Hours.

Remote

Only. Concurrently manages multiple US client accounts.

Remote Bookkeeper at EXCLUSIVELY REMOTE (2024-07 – Present)

Provide outsourced bookkeeping and accounting services to multiple US-based clients, managing concurrent client accounts across healthcare, retail, and other industries.

• Luxury Home - Feb 2024 – Present
• Rising Above LLC - Jul 2025 – Present
• Clear Steps Recovery - Feb 2026 – Present
• Accountable Books Inc - Feb 2024 – Jul 2026

Bookkeeper at Luxury Home (2024-02 – Present)

Manage bookkeeping functions across five bank accounts for a US retail business.

• Process vendor bills and perform daily bank reconciliations and vendor account reconciliations.
• Reconcile vendor invoices, statements and payments against bank activity.
• Follow up directly with vendors to investigate and resolve discrepancies.
• Independently learned and managed QuickBooks Desktop IIF imports for vendor bills, ensuring accurate stock codes, descriptions and non-inventory item processing against vendor invoices.
• Managed stock and vendor transfers during the transition of operations from one company to a newly established company.
• Process and reconcile Walmart EDI payments, remittances and deductions against expected income

Bookkeeper at Rising Above LLC (2025-07 – Present)

Manage full-cycle bookkeeping for a US medical practice, including Accounts Payable, Accounts Receivable, General Ledger, bank and Balance Sheet reconciliations.

• Reconcile insurance payments received through the bank against Billing Company payment summaries, matching payment activity to patient-level remittance information.
• Track payments across multiple insurers and co-payment arrangements and investigate discrepancies.
• Manage Company and Director Loan Accounts and Finance Accounts.
• Created and maintained a bulk-import process for 600+ transactions monthly, accurately mapping payments to individual patients with different insurance and co-pay arrangements.
• Work directly with the practice's Accountant on month-end Journal Entries.
• Maintain accurate financial records and supporting documentation under US GAAP

Bookkeeper at Clear Steps Recovery (2026-02 – Present)

• Reconcile bank deposits to the Billing Company's payment worksheets, matching individual payment amounts and reference numbers.
• Prepare reconciliations showing collections by insurance and investigate differences between expected and actual payments.
• Review Billing Company fees against payments received and identify discrepancies requiring investigation.
• Work directly with the Client and Billing Company to validate and resolve payment differences.
• Ensure payment and fee information is accurately reflected after discrepancies are resolved.
• Maintain supporting reconciliation records for review and follow-up

Bookkeeper at Accountable Books Inc (2024-02 – 2026-07)

• Managed Accounts Payable for 7+ concurrent US clients across multiple industries.
• Processed vendor bills, reconciled vendor accounts and handled payments according to each client's processes and account structures.
• Prepared and posted journal entries and completed bank and account reconciliations.
• Managed competing deadlines across multiple client entities while maintaining accurate financial records.
• Investigated discrepancies identified during account reconciliations and followed through to resolution.
• Maintained supporting financial documentation and accurate client records.
• Worked independently across multiple clients while adapting to different accounting processes and reporting requirements.

Bookkeeper (Temp/Maternity Cover) at ARCH Recovery Centre (2023-01 – 2023-12)

• Managed financial record keeping, Accounts Payable, Accounts Receivable and monthly Bank and Credit Card reconciliations.

Bookkeeper Assistant / Sales Ledger Coordinator (Temp) at Cenfri (2023-05 – 2023-07)

• Provided bookkeeping support for South African and Rwandan entities, including AP/AR and VAT reconciliations and returns.
• Assisted with sales ledger activities and account reconciliations

Bookkeeper (Temp) at Mirus IT Solutions (2023-02 – 2023-04)

• Provided billing and Credit Control support, including investigating and resolving customer queries

Bookkeeper at Alliance Abroad (2021-09 – 2022-03)

• Processed invoices and completed account reconciliations.
• Maintained W-9/1099 vendor documentation and supported contractor compliance requirements

Freelance Bookkeeper at SolarSky Consulting (2015-01 – 2021-12)

• Managed end-to-end financial management, including AP, AR, General Ledger and Payroll.
• Completed VAT and SARS statutory compliance and related reconciliations.
• Maintained accurate financial records and supporting documentation.
• Managed bookkeeping independently as a concurrent freelance client

Freelance Bookkeeper at Planit Designs cc (2015-01 – 2022-12)

• Managed end-to-end bookkeeping, including Accounts Payable, Accounts Receivable and General Ledger.
• Maintained accurate financial records and completed account reconciliations.
• Managed bookkeeping independently while balancing concurrent freelance client responsibilities.
• Supported financial reporting and day-to-day accounting requirements.

Bookkeeper at Stark Accounting (2012-01 – 2014-12)

• Independently managed full-cycle AR, AP, and Bank/Credit Card Reconciliations

Accounts Payable Clerk at Coppoolse & Finlayson (2008-01 – 2012-12)

• Processed and reconciled high-volume Supplier Invoices, maintained Age Analysis

Bookkeeper at Various Industries (1994-01 – 2008-12)

Progressive bookkeeping experience across Retail, Services, Manufacturing & Professional Services

Bookkeeping Diploma in Bookkeeping – Damelin College (1994-12)

Grade 12 – South Africa