Senior Project Administrator - Stock Capital (Pty) Ltd
(2024-09)
- Overseeing and approving all current projects.
- Assisting with bank compliance requirements for project funding.
- Capturing, processing, and verifying invoices while monitoring project costs.
- Processing and verifying cashflows, asset reports, and operating budgets.
- Preparing and managing professional team and contractor appointment documentation, including PROCSA and JBCC contracts.
- Completing construction guarantee application forms and ensuring insurance policies remain updated.
- Understanding and managing requirements for lodgement of extension of time claims and project variations.
- Maintaining and updating invoice reconciliations.
- Preparing and issuing progress claims.
- Processing and capturing municipal accounts.
- Preparing monthly status reports and other required project reports.
- Assisting the Project Manager with all administrative functions and processes.
- Managing diaries, meeting agendas, and taking minutes during meetings.
- Handling general project administration duties.
- Updating and maintaining project feasibilities.
- Preparing board meeting documentation, including asset reports, operating budgets, and sales reports.
- Leading, supervising, training, and mentoring junior administrators and project assistants.
- Providing guidance on priority matters, project coordination, and complex escalations.
Operations Controller - Kedah Synergy Corporation
(2021-02 - 2023-09)
Experienced Operations Controller with a strong background in logistics, operational coordination, and retail support. I joined the company in February 2021 as a Temporary Operations Controller on a maternity leave contract and, due to my ability to learn quickly, dedication, strong work ethic, and consistent performance, I was offered a permanent position on 17 May 2021 with full logistics responsibilities. My role expanded to include national and cross-border operational maintenance activities for retail outlets, ultimately leading to my current position as Operations Controller.
Key responsibilities include
- Managing the full logistics function, including import/export processes, inventory control, warehousing, deliveries, and returns.
- Planning and coordinating daily operations with various subcontractor businesses.
- Providing daily status reports to Retail Head Office.
- Preparing daily management reports, including sales and profit analysis.
- Making informed, on-the-spot decisions and resolving operational challenges efficiently.
Bookkeeper/Administrative Accounts Manager - Blouberg Holiday Rentals
(2019-04 - 2020-02)
- Managing Operations Department, Managing Daily Schedules, Managing Staff and their daily tasks
- Loading Supplier payments, Liaising with Clients/ Guest, Efficient with Pastel Payroll
- Data Capturing, Creditors/Debtors Clerk, Payroll Clerk, Submitting EMP201
- HR Clerk, Loading Payments, Purchasing of new stock
- Writing Department Procedures.
Office Administrator/Credit Clerk - UV Tooling CC
(2017-01 - 2019-02)
- Operate the Switchboard
- Filing & General office duties
- Bookkeeping (Petty Cash Recon; Banking Recon, invoicing & Statement Recon, Credit Card recon
- Planning corporate or any other functions
- Credit Control (Supplier Credit Applications, Vendor Applications, Invoices, Purchasing, Statements, Renewing Company Vehicle's License, making sure payments are made on time etc.)
- Data Capturing
- Buyer for Production Stock, Office & Staff Refreshments
- In charge of Paperwork for Employee's courses & trainings.
- Proficient working with Envisage
