Payroll Administrator - Certo Accounting Services (Pty) Ltd
(2021-05)
Exposed to Sage Business Cloud Payroll Professional and PSIber - Labournet systems. Responsible for calculation and processing of monthly payroll for multiple companies.
- Calculate and run the Payroll for multiple companies
- Responsible for preparation and processing of the monthly payroll on Sage Business Cloud Payroll Professional and Labournet System (this include the entire cycle of payroll processing from capturing of new employees, leave, termination, claims, etc)
- Overseeing of VIP processing and Payslips
- Complete and Submit EMP201's
- Load all Employees Payments
- Complete and submit the return of earnings end of March/April
- Complete and submit EMP501's end of May and October
- Maintain a proper document control system
- Ensure monthly correct Provident Fund Contributions
- Ensure correct deductions
- Administer 3rd party payments and balances owing
- UIF19 form administration
- Confirmation of employment
- Confidentiality and security of personal information
- Responding to employees' queries timeously
- Ensure prompt and accurate payment of salaries
- Ensure personal documents of all employees are correctly filed (Electronically and hardcopy)
- Comply with all company policies and procedures relevant to salaries and procurement
- PAYE, UIF and SDL payments
- Monthly UIF Submissions
- Balance the Payroll Control Accounts
- Year-end Reconciliations for Tax, Workman's Compensation, Payments initiated, Employment Equity, Benefit Statements, Budgets and Bonuses
- Complete and capture Injury on Duty documentation
Administration Clerk - Boekenhout Clay Mine (Pty) Ltd
(2019-02 - 2021-05)
Exposed to financial accounting, cash payments and receipts, bank reconciliation, petty cash reconciliation, debtors and creditors management, computerised financial systems using Pastel Accounting System and Pastel Payroll System, and compiling spreadsheets.
- Gathering and sorting the source documents (purchase orders, tax invoices, and proof of deposit payments) for payments that were made
- Gathering and recording money of cash purchases made
- Issuing receipts for cash purchases made by customers in the petty cash book and then on the pastel system
- Petty cash record keeping, writing receipts for cash taken, collecting invoices and counting change before booking it back into the petty cash box
- Balancing the petty cash register on a weekly basis, making sure no funds are unaccounted for
- Investigating discrepancies and reporting findings to supervisor
- Submitting a determine spending costs
- Filling of the relevant source documents in the petty cash file
- Verifying the tax supplier and customer tax invoices match payment on the bank statement
- Verifying that payment were made accurately
- Clearing any remaining amounts from the previous month's reconciliation
- Total receipts and payments in cash book and posting to the bank account in the general ledger on the pastel system
- Submitting complete cash book reconciliation to the supervisor, with supporting documents (bank statement, cashbook receipts and payments print out and reconciliation summary)
- Filling cash book reconciliation, with supporting documents in the bank file
- Printing the petty cash statement at month end in order to reconcile the petty cash box
- Verify that all the receipts are accounted for and on the statement
- Verify that payments were made, stock was delivered, and correct change was returned
- Clearing and remaining amounts by following up on collection/ delivery dates, following up on missing tax invoices and processing when received
- Total receipts and payments in petty cash and posting to the general ledger
- Submitting complete petty cash reconciliation to the supervisor at the end of the month, with all supporting documents: invoices, credit notes, petty cash book receipts, petty cash statement and reconciliation
- Filling petty cash reconciliation, with all supporting documents in the petty cash file
- Creating purchase orders on the pastel system
- Processing matching supplier invoices for tax invoices received
- Filing of supplier and customers invoices in the relevant files
- Recording debtors and creditors company information on the pastel system
- Reconciling debtor's per supplier in alphabetical order
- Preparing receipts record with supporting documentation
- Preparing a payments proposal with supporting documents
- Loading suppliers onto the pastel accounting system
- Verifying supplier details by phoning suppliers to obtain missing information
- Filling in and submitting credit applications
- Processing tax invoices and payments made to suppliers, following up on discrepancies on account and make sure all payments made are allocated to the correct supplier account
- Checking invoices received against orders placed to ensured correct stock and quantities were received and follow up on outstanding stock
- Reconciling supplier statement with supplier ledger on pastel system to verify outstanding amounts to be paid
- Load supplier and customers details on the pastel system, ensure all relevant information is entered
- Create of customer invoices on the pastel system for purchase made
- Process supplier invoices on the pastel system for stock received
- Capturing debit notes onto the system for stock returned
- Capturing cash transactions onto the petty cash record system
- Process cashbook – allocate payments made and received on the paste system to the relevant customers and suppliers
- Process pay period update
- Import wages batch to payroll
- Process payroll run, without printing final payslips
- Print payroll summary and payroll reconciliation
- Verify all payment and deductions
- Adjust or amend if a problem is found
- Print payroll summary
- Submit payroll reports to supervisor for approval
- Process bank file for batch payments
- Submit bank to supervisor for payment
- Print payslips
- Entering financial information onto spread sheets
- Wage calculations for payments periods
- Buildings cost report
- Using spread sheet graphics for analysis
- Using building cost analysis to create a graph analysis, indicating actual costs spent on the building projects per month
- Creating spread sheets to input employee information – employee information data base
- Creating biweekly wage spreadsheet for payroll import and wages costs analysis
- Imputing hours worked against pay rate
- Using spreadsheet as a cost analysis for biweekly wages
Administration Intern - Hercules Bricks
(2017-08 - 2019-01)
1 Year 6 Months contract internship in administration
