VOLUNTEER IN LABOUR DEPARTMENT at KARL BREMER HOSPITAL IN WESTERN CAPE (2024-06 – Present)
- Arranging meetings and venues e.g., seating arrangements, Overhead projector
- Taking and distributing minutes for meetings PDTC
- Prepare and issue contracts to volunteers/Interns
- Receive and send time sheets of Chrysalis Interns
- Prepare appointment letters for Volunteers
- Handling incoming and outgoing telephones calls queries of Interns (Admin, PAYE, Chrysalis) and volunteers
- Sending out invitations and reminders to SDC members for arranged meetings
- Assist in the preparations of the PDTC meeting. Prepare agenda and Adhoc spreadsheet
- Typing, photocopying, and scanning
- Keeping prescribed People Management forms and policies
- Effective and efficient record keeping of all documents. Data capturing and maintaining database
- Receiving visitors and compiling Letters
- Receive, validate, and capture data according to subject
- Attending to Queries relating to HRD matters in the absence of the Skills Development Facilitator
- Filing (Keep files up to date)
- Assisting in render unbiased and specialized advisory service in the organization on all Labour related policies, agreements, strategies, procedures, and legislation
- Assisting with developing implementing and maintaining sound Labour Relations policies, practices, and systems in the institution
- Assisting with facilitate, monitor and provide procedural guidance with grievance and disputes to ensure effective resolution within the prescribed timeframes
- Assisting with facilitate, monitor, and provide procedural guidance on all disciplinary matters to ensure they are effectively managed within the prescribed timeframe
- Assisting with facilitate the development of departmental policy and guidelines related to Labour matters, disputes, grievance and disciplinary processes
- Assisting with facilitate collective bargaining and Labour dispute resolution and prevention measures
- Assisting with ensure optimal management of staff and the management of resource within the Labour relations component
- Assisting with ensure training of management in the grievance and disciplinary process to ensure adherence to legislation and company policies and procedures
- Assisting with ensure compliance with relevant legislative frameworks, directives applicable to Labour relations
- Assisting with manage and analyze trends in disciplinary matters, grievances disputes and ensure appropriate interventions are implemented
- Assisting in maintaining various Labour Relations database including grievances and Misconduct
- Assisting with compile and ensure timeous submission of weekly, monthly, quarterly, yearly Labour Relations reports
- Assisting in fostering of Healthy Relationship with Organized Labour
- Assisting with ensure capturing of grievances and disciplinary statistics on Persal
- Assisting with handling telephonic and written enquiries
- Assisting to manage the information and record of all activities in Labour relations component
- Assisting to manage the appointment of presiding and investigating officers
- Assisting with co-ordinate Circulars and Memorandums and amendments of SOPs related to Labour Relations
- Assisting with co-ordinate the institutional Management Labour Committee (IMLC) meeting and provide secretariat duties
- Assisting in facilitate disputes prevention and resolution meetings between employer and employees
- Assisting in liaise with various stakeholders on a variety of matters pertaining to Labour Relations
- Assisting in represent the institution in provincial Labour Relations Forums
- Assisting in initiate disciplinary hearings for the Department of Health &Wellness
- Assisting with preside over disciplinary hearings for various institutions within the Health & Wellness
- Assisting in drafting of all documents relating to disciplinary hearings, grievances, and disputes
- Assisting in representing the employer on disputes referred to the Bargain Council and Public Service Commission
- Assisting in facilitate the provision of Labour relations services and to implement related support system
HR INTERN at HEAD OFFICE OF SOUTH AFRICAN POLICE SERVICE IN WESTERN CAPE (2022-03 – 2024-03)
- Record-keeping maintaining accurate records
- Data entry entering information into databases and systems
- Communication handling phone calls, emails, and correspondence
- Scheduling by managing schedules for police officers and staff
- Document management preparing, filing, and retrieving documents
- Support tasks assisting officers with administrative tasks, such as preparing reports
- Information management maintaining confidentiality and security of sensitive information
- Job Analysis identifying staffing needs, defining job requirements, and creating job descriptions
- Sourcing Candidates attracting potential candidates through various channels, such as job boards, social media, and referrals
- Screening and Shortlisting reviewing resumes, conducting initial interviews, and shortlisting candidates
- Interviews and Assessments conducting in-depth interviews, skills assessments, and background checks
- Selection and Offer extending job offers to selected candidates and negotiating employment terms
- Onboarding coordinating the onboarding process for new hires, including paperwork, training, and orientation
- Record Keeping maintaining accurate records of recruitment processes, candidate data, and hiring decisions
- Coordinating meetings and feedback sessions
- Analyzing requirements and providing HR insights
- Developing training materials and support resources
- Used PERSAL data to track recruitment metrics, such as time-to-hire and cost-per-hire
- Analyzed PERSAL reports to identify trends and areas for improvement in recruitment processes
- Participated in training sessions to enhance PERSAL skills and stay updated on system changes
