Personal Assistant to MD / Financial Manager at Exclusive Beauty Solutions (2008 – 2025)
Importer/ Supplier of Skincare and Nail Products to Professional Beauty Salons. Retrenched after 16 years.
- Full PA Function to MD, Managing Diary, Booking Flights & Accommodation Local and International, Company Functions etc.
- Customer Service – Receiving Orders, Preparing Quotations, Sales Orders and Invoicing. Maintain Database & Client Records.
- Logistics - Overseeing Dispatch/Couriers. Liaising with Forwarders. Assist with DG Documents, Customs Clearance/Comm. Inv. Receive Stock via Air or Boat Shipments. Calculate Landed Cost. Add Stock to Sage Pastel, Create New SKU's. Update Price Lists.
- Debtors Control – Process Payments Daily, Handle Account Queries, Weekly Age Analysis, Email Statements, Maintain Good Customer Relations, Follow Up on Outstanding and Overdue Accounts.
- Creditors Control - Process and Reconcile Delivery Notes, Invoices, Credit Notes, Faulty Stock Returns. Prepare & Pay Suppliers.
- Inventory - Stock Takes, Do Stock Adjustments on Sage Pastel. Order placement and liaising with EMEA's. Meet Order Deadlines. Worked on PartnerCast Online Ordering System for CND Nail Brand (Revlon USA, France)
- Process Banks & Do Reconciliation, Petty Cash, General Ledger Capturing & Correcting Discrepancies. Data Capturing.
- Prepare Sales Reports, Stock Reports, Update GP Spreadsheets. Manage Cash Flow Report Daily.
- Performed Month-End Closing Procedures to Trial Balance. Identifying and Resolving Discrepancies. Produce Management Accounts. Performed Financial Year-End Closing Procedures at end February and Submitted TB and Reports to Accountant.
- Payroll – Attendance Registers & Time sheets. Fuel Logbooks of Sales Staff. Expenses Claims. Managed fleet of 4 vehicles.
- Prepare and Submit on eFiling - UIF, EMP and VAT Returns. COIDA and IRP'5.
- Manage the Office & Staff in absence of Director while away or travelling. Can work under pressure.
Procurement Officer / Office Administrator / Receptionist at Textile Junction CC (2003 – 2008)
Printing Company. Was offered a better position.
- Front Desk, General Office Administration, Stock Control and Procurement
- Wages (Weekly 30+ Employees)
Office Administrator at Ilanto Print CC (1999 – 2003)
Printing Company. Owner Emigrated & Company Changed Ownership.
- Reception, General Office Duties
- Invoicing & Scheduling Deliveries
- Stock Control and Ordering
- Sales Reports
Office Administrator at CSS Servutron (1997 – 1999)
Computer Company. Company Closed.
