Menzi Kunene

More than 22 years of document control experience in the engineering and construction industry. I have a clear understanding of all aspects of document control practice from Feasibility Studies to Final Hand-over of project documentation. This will include dealing with internal and external parties (e.g.

Engineering Design

Team, Drawing Office, Procurement, Expediters, Site personnel, Consultants, Vendors and Contractors. Provide training to new staff and prepare procedures or improve existing procedures. Produce monthly progress reports and tracking all activities of the Document Control Department.

Lead Document Control at Hatch (2021-01 – 2025-02)

Lead Document Control role on different projects including the following: FOM ACP Debottlenecking (Anglo Project), Tail Gas Scrubber (Anglo Project), British Lithium Study, Part of Migration team – IpasDM to ShareCente, Debswana Jwaneng Mine Undergroung Easy Access FS, Botswana Ministry an Public Works, Platreef PFS (Ivanhoe)

• Implementation of Electronic Document Management System (EDMS) - Define/implement/Improve document control processes to align with project execution requirements
• Maintain EDMS to support contract management, engineering design, construction, and commissioning
• Assist in standardizing naming convention and classification of all project documents
• Work closely with engineering, procurement, construction, safety, and commissioning teams to ensure all project documentation requirements are met
• Facilitate communication between contractors, suppliers, and internal teams for document submission and approval
• Maintain a document review and approval matrix for all stakeholders
• Train and guide team members on document control processes, procedures and the use of the EDMS
• Provide support to engineers, managers, and contractors on document retrieval and submission processes
• Provide training to new team members
• Participating in mentoring and coaching others
• Generate reports on document status, approvals, pending actions, and compliance issues
• Prepare documentation for internal and external audits
• Ongoing assist in checking and verifying adherence to document control policies
• Ensure all project documents are properly prepared/compiled and ready for project handover
• Maintain final as-built documentation, O&M manuals, test certificates, and regulatory approvals for the commissioning phase
• Organise document archiving for future reference and legal compliance
• Work-sharing experience (supporting other projects across the globe)

Document Control Management and Lead Roles at Fluor (2009-01 – 2021-12)

Document Control Management and Lead Roles on different phases of multiple projects. Notable assignment: Letlhakane Tailings Plant Project (Debswana Diamond Mine) - Based in the Botswana site (almost 3 years). Other projects worked on: Cut 8 Project (Debswana Diamond Mine), Tanks Replacement Project (Sasol) – Based in Secunda Site, Eastplats Project, and other small-scale projects.

• Controlling, managing, and monitoring documentation received from contractors for review/approval purposes by Engineering, Management and construction team
• Systematic registration of all documentation - ensuring that all documentation/information, technical and non – technical, generated on a project is managed properly in terms of identification, registration, approval, distribution, tracking, and filing
• Record documentation flow to and from all parties, including client, consultants and contractors
• Ensure adherence to and the effective use of tools, systems and procedures. Provide support and training for new project staff
• Implementing and applying document number conventions
• Prepare and issue weekly/monthly status report and maintain registers. Undertake any other ad hoc projects/ duties assigned
• Regular interaction with clients to ensure the proper flow of information and that the expectations/requirements are met
• Regular interaction with contractors / vendors to ensure that all contractual requirements are being met
• Participate in conducting random audits to site-based contractors to ensure that they maintain the use of the correct and latest revisions of the IFC drawings
• Participate in conducting random audits to site-based contractors to ensure that the compilation of data packs/books contains the correct and the latest information (including the final fully signed redline drawings and commissioning certificates) to ensure smooth hand-over
• Assist in expediting missing signatures on final redlined drawings
• Expedite the review and approval of documentation, based on the agreed turnaround time
• Record and distribute inspection requests
• Assist all contractors with site related documentation quires/processes which include final data packs, RFI's Redline drawing, site instructions, concessions, NCR's, method statements, etc
• Assist/guide contractors to prepare / compile final data books, data packs, QC packs and also ensure that the commissioning certificates are included with all required signatures
• Leading the process of handing over of final project documentation to operations
• Attend site progress meetings and organize document control related meetings
• Assist commissioning team with all document control activities during the following commissioning phases: Pre-Commissioning Phase, C1 Construction and Installation Phase, C2 Cold Commissioning/Pre-commissioning, C3 Wet commissioning, C4 Hot / Product Commissioning, C5 Hand-over to operation

Site Document Control at FMI (2008-01 – 2009-12)

Tenke Fungurume Copper Project - Based in the DRC site. Contract came to an end (End of Job).

Document Control Roles/Activities at Hatch (2006-01 – 2008-12)

Transnet Capital Projects (Transnet). Resigned - wanted to gain site knowledge and experience.

Document Control Roles at Kellog, Brown & Root (KBR) (2004-01 – 2006-12)

Sasol Superflex Project (Sasol). Contract came to an end (End of Job).

Junior Document Control Roles at Murray & Roberts (2002-01 – 2004-12)

Mozal 2 Aluminum Smelter Expansion Project, Hillside 3 Aluminum Smelter Expansion Project. Contract came to an end (End of Job).

Diploma in Business Computing

Certificates in Various