Lead Document Control at Hatch (2021-01 – 2025-02)
Lead Document Control role on different projects including the following: FOM ACP Debottlenecking (Anglo Project), Tail Gas Scrubber (Anglo Project), British Lithium Study, Part of Migration team – IpasDM to ShareCente, Debswana Jwaneng Mine Undergroung Easy Access FS, Botswana Ministry an Public Works, Platreef PFS (Ivanhoe)
- Implementation of Electronic Document Management System (EDMS) - Define/implement/Improve document control processes to align with project execution requirements
- Maintain EDMS to support contract management, engineering design, construction, and commissioning
- Assist in standardizing naming convention and classification of all project documents
- Work closely with engineering, procurement, construction, safety, and commissioning teams to ensure all project documentation requirements are met
- Facilitate communication between contractors, suppliers, and internal teams for document submission and approval
- Maintain a document review and approval matrix for all stakeholders
- Train and guide team members on document control processes, procedures and the use of the EDMS
- Provide support to engineers, managers, and contractors on document retrieval and submission processes
- Provide training to new team members
- Participating in mentoring and coaching others
- Generate reports on document status, approvals, pending actions, and compliance issues
- Prepare documentation for internal and external audits
- Ongoing assist in checking and verifying adherence to document control policies
- Ensure all project documents are properly prepared/compiled and ready for project handover
- Maintain final as-built documentation, O&M manuals, test certificates, and regulatory approvals for the commissioning phase
- Organise document archiving for future reference and legal compliance
- Work-sharing experience (supporting other projects across the globe)
Document Control Management and Lead Roles at Fluor (2009-01 – 2021-12)
Document Control Management and Lead Roles on different phases of multiple projects. Notable assignment: Letlhakane Tailings Plant Project (Debswana Diamond Mine) - Based in the Botswana site (almost 3 years). Other projects worked on: Cut 8 Project (Debswana Diamond Mine), Tanks Replacement Project (Sasol) – Based in Secunda Site, Eastplats Project, and other small-scale projects.
- Controlling, managing, and monitoring documentation received from contractors for review/approval purposes by Engineering, Management and construction team
- Systematic registration of all documentation - ensuring that all documentation/information, technical and non – technical, generated on a project is managed properly in terms of identification, registration, approval, distribution, tracking, and filing
- Record documentation flow to and from all parties, including client, consultants and contractors
- Ensure adherence to and the effective use of tools, systems and procedures. Provide support and training for new project staff
- Implementing and applying document number conventions
- Prepare and issue weekly/monthly status report and maintain registers. Undertake any other ad hoc projects/ duties assigned
- Regular interaction with clients to ensure the proper flow of information and that the expectations/requirements are met
- Regular interaction with contractors / vendors to ensure that all contractual requirements are being met
- Participate in conducting random audits to site-based contractors to ensure that they maintain the use of the correct and latest revisions of the IFC drawings
- Participate in conducting random audits to site-based contractors to ensure that the compilation of data packs/books contains the correct and the latest information (including the final fully signed redline drawings and commissioning certificates) to ensure smooth hand-over
- Assist in expediting missing signatures on final redlined drawings
- Expedite the review and approval of documentation, based on the agreed turnaround time
- Record and distribute inspection requests
- Assist all contractors with site related documentation quires/processes which include final data packs, RFI's Redline drawing, site instructions, concessions, NCR's, method statements, etc
- Assist/guide contractors to prepare / compile final data books, data packs, QC packs and also ensure that the commissioning certificates are included with all required signatures
- Leading the process of handing over of final project documentation to operations
- Attend site progress meetings and organize document control related meetings
- Assist commissioning team with all document control activities during the following commissioning phases: Pre-Commissioning Phase, C1 Construction and Installation Phase, C2 Cold Commissioning/Pre-commissioning, C3 Wet commissioning, C4 Hot / Product Commissioning, C5 Hand-over to operation
Site Document Control at FMI (2008-01 – 2009-12)
Tenke Fungurume Copper Project - Based in the DRC site. Contract came to an end (End of Job).
Document Control Roles/Activities at Hatch (2006-01 – 2008-12)
Transnet Capital Projects (Transnet). Resigned - wanted to gain site knowledge and experience.
Document Control Roles at Kellog, Brown & Root (KBR) (2004-01 – 2006-12)
Sasol Superflex Project (Sasol). Contract came to an end (End of Job).
Junior Document Control Roles at Murray & Roberts (2002-01 – 2004-12)
Mozal 2 Aluminum Smelter Expansion Project, Hillside 3 Aluminum Smelter Expansion Project. Contract came to an end (End of Job).
