Legal Secretary - ENS (Edward Nathan Sonnenbergs) - Sandton
(2025-02 - 2026-03)
- Transcribed minimal correspondence using dictaphone technology.
- Managed time capturing for a team of six, including the Head of Department and four executives located across South Africa, Mauritius, and Cape Town/PE offices.
- Finalised month-end invoices, processed credit notes and disbursements, and managed electronic and direct client submissions.
- Printed legal documentation with meticulous attention to detail.
- Inputted expenses accurately into the 3E system.
- Coordinated travel arrangements for executives, ensuring seamless logistics.
- Scheduled meetings and booked boardrooms efficiently.
- Prepared, reviewed, and finalised proforma and final invoices, processing them through the 3E system or submitting directly to clients.
Legal Secretary - Webber Wentzel Attorneys - Sandton
(2024-03 - 2024-11)
- Transcribed correspondence for legal professionals.
- Handled time capturing for two partners, ensuring accurate billing.
- Prepared and finalised month-end invoices for three partners, including processing expense and medical aid claims.
- Printed legal documents with precision.
- Captured expenses and disbursements within the Evergreen system.
- Organised and maintained physical and electronic filing systems.
Legal Secretary - Allan Levin & Associates - Melrose, South Africa
(2023-08 - 2024-02)
- Drafted correspondence, pleadings, and transcriptions from electronic dictation.
- Supported corporate governance functions.
- Managed incoming calls, screening and directing them appropriately.
- Finalised month-end invoices accurately.
- Pursued outstanding debtors to ensure timely payment.
- Typed confidential documentation with discretion.
- Scheduled client consultations efficiently.
- Recorded and managed time entries for billing purposes.
Executive Assistant - CMS RM Partners Inc - Sandton, South Africa
(2020-03 - 2023-04)
- Provided comprehensive executive support to the Heads of Dispute Resolution, Corporate Investigations & Forensics, and Employment departments.
- Executed general secretarial and administrative duties for a team of eight professionals.
- Transcribed correspondence, pleadings, and other legal documents using Microsoft Office Suite.
- Handled electronic dictation, corporate governance tasks, and month-end invoice preparation using the AJS system.
- Developed PowerPoint presentations for meetings and seminars.
- Managed confidential documentation with utmost discretion.
- Followed up on debtor accounts to facilitate prompt payments.
- Scheduled consultations and managed time capturing for three directors.
- Maintained and organised director diaries.
Senior Secretary to 2 (two) Directors - Dispute Resolution Department - Cliffe Dekker Hofmeyr Inc - Sandton, South Africa
(2006-07 - 2020-02)
- Performed all secretarial functions for two Directors within the Dispute Resolution Department.
- Primarily handled Dictaphone typing for all court processes, including Magistrate, High Court, and Arbitrations.
- Drafted agreements, legal opinions, and general correspondence, including highly confidential documents pertaining to staff and the firm.
- Managed and screened all incoming telephone calls, taking messages accurately.
- Captured timesheets for two Directors, associates, and candidate attorneys using the AJS accounting package.
- Executed invoicing and managed all associated accounting processes.
- Processed disbursement accounts upon receipt, collated them, and forwarded them to clients.
- Managed debtor accounts and maintained both manual and electronic filing systems.
- Maintained and handled director diaries, both manually and electronically.
- Arranged and scheduled appointments for the Directors telephonically and electronically.
- Prepared PowerPoint presentations for client seminars.
Secretary to Director and Senior Associate - Bowman Gilfillan Attorneys - Sandton, South Africa
(2005-08 - 2006-06)
- Provided dedicated secretarial support to two professionals in the Employment Department.
- Primarily handled Dictaphone typing for the Director and provided comprehensive assistance to the Senior Associate in all aspects of court procedures, including Magistrate, High Court, and Labour Court processes.
- Drafted agreements, legal opinions, and general correspondence.
- Managed and screened telephone calls, taking messages as required.
- Handled national and international facsimile transmissions.
- Captured timesheets and itemised billing onto the Elite package.
- Processed month-end accounts, collating and forwarding them to clients.
- Managed filing systems and arranged client appointments telephonically using MS Office Outlook.
- Performed general secretarial functions to support the department.
Secretary to Director - Brooks & Luyt Inc - Rosebank, South Africa
(2002-08 - 2005-07)
- Rendered comprehensive secretarial services primarily for the Director.
- Executed Dictaphone typing for various legal documents, including Sale of Shares agreements, Sale of Business agreements, and Employment Contracts.
- Drafted Confidentiality Agreements, Affidavits, and other legal documents.
- Prepared and typed all court processes and general correspondence.
- Managed facsimile transmissions and maintained the Director's diary using Outlook.
- Scheduled appointments and diarised file matter deadlines.
- Captured and processed invoices using the Law plan package.
- Requisitioned cheques, opened new client files, and conducted Companies Office searches.
- Provided relief cover for the switchboard.
- Assisted two additional professional staff members with typing and legal administrative tasks, performing similar secretarial functions as those for the Director.
- Subsequently, dedicated all secretarial efforts exclusively to the Director until departure.
Legal Secretary - Kisch IP (previously known as DM Kisch) - Sandton, South Africa
(1996-02 - 2001-07)
- Utilised Dictaphone for typing on MS Word, and independently drafted correspondence (local and international), affidavits, letters of demand, and reports.
- Managed and transcribed confidential correspondence, including directors' minutes of meetings.
- Compiled and processed invoices using basic Excel functions.
- Sent facsimiles and handled email communications.
- Maintained the partner's diary, scheduled appointments, and managed travel arrangements.
- Organised client lunches and designed invitations for events.
- Compiled and updated Christmas card lists and client databases.
- Coordinated appointments with overseas clients during the partner's international conference attendance (INTA).
- Maintained department attendance registers and leave forms.
- Captured billing information in the Patricia accounts package and processed accounts.
- Fulfilled general day-to-day administrative duties within the department.
