Verifier: Monitoring & Evaluation at National Department of Sport, Arts & Culture (DSAC) (2023-04 – 2026-03)
Conducted verification of programme performance and monitoring & evaluation activities across the department.
- Consolidate the Annual Report (AR)
- Assist in the development of Annual Performance Report (APR)
- Assess Provincial Annual Performance Plan (APP) and Strategic Plan (SP)
- Assist in the implementation of the Annual Performance Plan (APP) and Strategic Plan (SP)
- Assist in the development of the Annual Performance Plan (APP) and Strategic Plan (SP)
- Conduct verification of Departmental Programme Performance Information on a quarterly basis to ensure the audit standards of performance management and to validate the actual achievements of targets
- Identify and Remove duplicates on the listing provided from the branches to match with the POE provided to be reported
- Design and implement Action Plans Templates for the Programmes to address the non-achievement of the planned targets
- Verification of portfolio of evidence (POE) from the Branches to produce report
- Coordinate and consolidate Chief Directorate Monitoring and Evaluation, Monthly, Quarterly, Mid-Year, Annual, Mid-term and End-term operational plans through PowerPoint and excel spreadsheet
- Consolidation of Operational Plans and providing inputs
- Filing and safekeeping Portfolio of Evidence (POE) for audit purposes
- Conduct site visits on ongoing projects
- Conduct feedback review sessions to present the evaluation findings
- Provide feedback from workshops and action plans
- Respond to audit findings of the Internal Audit and office of the Auditor-General
- Conducting quality assurance of the findings and performance
- Receiving both Internal and Auditor-General requests or queries
- Analyzing all the requests
- Packaging and filing (electronically and manual) the Portfolio of Evidence (POE) as per the requests
- Submission of requests to the Internal Audit and Auditor-General as and when required
Verifier: Monitoring & Evaluation at National Department of Sport, Arts & Culture (DSAC) (2023-04 – 2026-03)
- Track & Reporting on project progress
- Providing project status report
Verifier: Monitoring & Evaluation at National Department of Sport, Arts & Culture (DSAC) (2023-04 – 2026-03)
Risk Management
- Address and respond to audit queries regarding performance information on audit findings
- Consolidating and Submission of Quarterly Operational Risk Register on Performance Information
- Workshopping the provinces for mini-audit as to verify safekeeping of POE and collating of information
Verifier: Monitoring & Evaluation at National Department of Sport, Arts & Culture (DSAC) (2023-04 – 2026-03)
Evaluation and Research
- Coordinating field visits and collecting data during field visits exercise
- Assist in the design and development of evaluation tools (questionnaires)
- Capturing of collected data using excel spreadsheet for analysis
Verifier: Monitoring & Evaluation at National Department of Sport, Arts & Culture (DSAC) (2023-04 – 2026-03)
Provincial Project Performance
- Assist in coordinating and facilitating project site visits, observations and regular reporting on those projects
- Assisting in writing Integrated Provincial Report for departmental performance
- Liaising with provincial M&E managers for workshops
Verifier: Monitoring & Evaluation at National Department of Sport, Arts & Culture (DSAC) (2023-04 – 2026-03)
Administration
- Keep and maintain the filing system for the Portfolio of evidence per indicator of each branch with hardcopies in the files and softcopies in the laptop within the relevant subdivided folders
- Writing memorandums and other letters using correct technical requirements
- Arranging travel claims and advances for local and international trips
- Taking minutes during meetings and disseminating the outcome of the meetings with action plans
Strategic Planning Intern at Department of Agriculture, Land Reform and Rural Development (2019-02 – 2021-01)
Provided strategic planning and stakeholder management support to the department.
- Draft submissions, memos and letters of Annual Performance Plan (APP) and Operational Plan
- Assist in the development of the APP and Strategic Plan
- Provide guidance and continuous support on the implementation of operation plans
- Assist with the capturing of information during Strategic planning, Annual Performance planning and Operational planning sessions
- Proofreading and editing the Strategic Plan and Annual Performance Plan (APP) before tabled to parliament and Board Executive Committee
- Assist with the development of the annual corporate calendar in line with legislative framework for compliance and reporting
- Providing trend analysis in qualitative and quantitative format for the Key Performance Indicators (KPI)
- Assist in the Development of the Technical Indicator Description (TID)
- Develop and consolidate operational plans for the unit
- Organize, Coordinate and facilitate organizational and departmental/operational strategy sessions
- Collect input priorities for the next financial year to the APP and Operation Plan
- Assist in the implementation of the APP and Strategic Plan
Strategic Planning Intern at Department of Agriculture, Land Reform and Rural Development (2019-02 – 2021-01)
Office Administration
- Draft correspondence documents mainly: memorandums, letters, notices and reports
- Assist with travel arrangements of the Director
- Manage the diary of the Director
- Organising and recording official documents in a systematic filing system
- Organise departmental meetings and events and circulating departmental announcements
- Take meeting minutes, prepare meeting minute drafts and action items
- Prepare purchase and requisition forms for procurement of departmental resources according to proper policies and regulations and liaise with external service providers
- Ordering stationery by following proper procurement process
- Undertake adhoc related duties
- Preparing and coordinating the OFTAR and S&T claims for the Director
- Maintain the incoming and outgoing documents on the register
