Mulalo Raphulu

I am a professional Supply Chain Management practitioner with experience in procurement administration, Bid Adjudication Committee (BAC) processes and Bid Specification committee, compliance, and records management. I have skills in coordinating BAC proceedings, managing submissions, maintaining accurate records, preparing reports, and ensuring adherence to policies, regulations, and National Treasury prescripts. I possess strong analytical, communication, problem-solving, planning, and organisational skills.

I am detail-oriented, deadline-driven, able to work independently, and committed to integrity, professionalism, and effective service delivery

Officer in Charge of Tender Section - Department of Defence (SA Navy Procurement)

(2020-01 - 2022-12)

• Administered and coordinated bid specification and evaluation processes.
• Facilitated bid specification committee meetings and ensured alignment with procurement policies.
• Prepared Terms of Reference (TORs), pricing schedules, and bid documentation.
• Ensured timely advertisement of bids in compliance with procurement regulations.
• Provided guidance on nomination of bid specification and evaluation committee members.
• Coordinated approval processes for bid committees and procurement documentation.
• Ensured compliance with the Public Finance Management Act (PFMA) and Treasury Regulations.
• Conducted quality assurance on bid documentation prior to submission.
• Assist in the career planning and effective employment of procurement personnel.
• Preparing procurement reports, records and pricing schedules.
• Apply sound risk management principles throughout procurement processes.
• Building and maintaining effective relationships with internal and external stakeholders.
• Managing Requests for Quotations (RFQs) using Tender Bulletin and E-Procure systems.
• Chairing Bid Specification Committee (BSC) meetings and coordinating the preparation of specifications for tenders.
• Participating in Bid Evaluation Committee (BEC) processes.
• Applying legislation and regulations including the Public Finance Management Act (PFMA), Preferential Procurement Policy Framework Act (PPPFA), and Broad-Based Black Economic Empowerment (B-BBEE) requirements.

Officer in Charge of Evaluation section - Department of Defence (SA Navy Procurement)

(2023-01 - 2024-12)

• Coordinate and manage procurement bid/tender evaluation processes.
• Ensure compliance with procurement policies, regulations, and National Treasury prescripts.
• Verify bid documents for administrative, technical, and compliance requirements.
• Support and guide Bid Evaluation Committees (BEC) during evaluations.
• Assess submissions, validate scores, and ensure correct application of evaluation criteria.
• Prepare evaluation reports and recommendations for Bid Adjudication Committee (BAC) consideration.
• Identify risks, non-compliance, and discrepancies in procurement submissions.
• Maintain accurate records, evaluation documents, and audit trails.
• Ensure confidentiality, transparency, and integrity throughout the evaluation process.
• Monitor evaluation timelines and provide effective stakeholder coordination.

Officer in Charge of Order Administration and Payment - Department of Defence (SA Navy Procurement)

(2024-01 - 2025-12)

• Processing purchase orders and ensuring their accuracy and completeness.
• Monitoring supplier deliveries to ensure compliance with contractual requirements.
• Following up on outstanding deliveries and resolving supply-related issues.
• Verifying supplier invoices against purchase orders and delivery documentation.
• Compiling complete payments packages for processing.
• Coordinating with finance and suppliers to ensure timely payment of invoices.
• Maintaining accurate procurement and payment records.
• Managing supplier communication regarding order, deliveries and payments.
• Ensuring compliance with financial policies, procurement procedures and audit requirements.
• Assisting with contract administration and supplier performance monitoring.
• Supporting effective inventory replenishment through accurate order administration.

Logistics Officer Depot Management - Department of Defence (Naval Store Depot Wingfield)

(2026-01)

• Manage and coordinate depot logistics operations and supply chain activities.
• Ensure effective receipt, storage, issuing, and control of stock and equipment.
• Monitor inventory levels and maintain accurate stock records.
• Conduct stock verification, audits, and reconciliation of inventory records.
• Ensure compliance with supply chain policies, procedures, and relevant regulations.
• Coordinate warehousing, distribution, and movement of assets.
• Manage logistics documentation, reports, and record keeping.
• Monitor asset utilisation, maintenance, and accountability.
• Support procurement, demand planning, and replenishment processes.
• Identify risks, shortages, and inefficiencies and implement corrective actions.
• Coordinate with internal stakeholders to ensure timely delivery of logistical support.
• Promote good governance, accountability, and proper asset management.

Supervisory Experience - Department of Defence (SA Navy Procurement)

• Supervised procurement staff and allocated daily operational duties.
• Conducted performance management and quality control of work outputs.
• Provided guidance and mentorship to team members.
• Managed discipline, conduct, and development of subordinates.
• Facilitated training and skills development to improve team efficiency

Demand and Acquisition Management Experience - Department of Defence (SA Navy Procurement)

• Facilitated development, analysis, and verification of Demand Management Plans (DMPs).
• Coordinated consolidation and submission of departmental procurement plans.
• Collected, analysed, and verified procurement data from relevant stakeholders.
• Ensured alignment of procurement plans with strategic objectives and budget availability.
• Conducted industry and supplier analysis based on commodity requirements.
• Developed sourcing strategies including transversal contracts, bulk procurement, and direct sourcing.
• Provided support and advisory services to internal clients on procurement processes.
• Conducted research and analysis to inform procurement methodologies.
• Ensured compliance with quality standards and procurement legislation.

Grade 12 - Maluta Secondary School (2010)

Bachelor's Degree - Supply Chain Management - Regent Business School (2026-06)

Junior Supply Support Officer Certificate - DoD School of Logistics Training (2021)

Unit Procurement Administration Certificate - DoD School of Logistics Training (2022)

Management Development Programme - Regent Business School (2022)