Nonkoliso Mgeyi

Daily processing of customer invoices on Pastel / Sage Daily processing of supplier invoices on Pastel / Sage Reviewing customer and Supplier age analysis every week and submit it to the company director

Accounting Officer - My Architect SA

(2020-03)

• Daily processing of customer invoices on Pastel / Sage
• Daily processing of supplier invoices on Pastel / Sage
• Reviewing customer and Supplier age analysis every week and submit it to the company director
• Capturing payments received from customers on Pastel/Sage, allocating them to the customers’ accounts
• Reconciling customer accounts every month-end, ensuring completeness and accuracy
• Reconciling bank accounts
• Following up on outstanding customer accounts via phone calls and emails
• Capturing bank statements on Pastel / Sage , allocating supplier payments and sundry expenses to the relevant accounts
• Review monthly supplier payments and execute payments on Standard Bank Business Online / FNB Business Banking.
• Load, Audit and Release Consultants payments once verified and approved by Project Managers
• Sending Remittance Advices to supplier / consultants after completion of the Payment
• Filing of Invoices after Payment Run
• Handle customer’s queries, Send monthly statements to
• Capturing and reconciliation of cash book.
• Engage with suppliers and internal stakeholders to resolve all creditors’ queries.
• Ensure that all monthly EMP201 (PAYE/UIF/SDL / AOD) returns are submitted at a right time and at a right period to SARS or Labour.
• Ensure that VAT 201 returns are submitted at right time and at a right period
• Ensure that Monthly UIF declarations are submitted to Department of Labour
• Create EMP201 payments on SARS eFilling and release payments on Business online system / FNB Banking
• Liaise with SARS as and when queries arise
• Reason for Leaving: Company is retrenching

Assistant Finance Manager - DGIT Architects

(2015-04 - 2020-02)

• BUDGETING / FORECASTING & REPORTING
• Set up and manage Project cash flows
• Work closely with external Project Managers and cost consultants / Quantity Surveyors to create comprehensive financial plans and track progress on projects
• Make sure that budgets are updated on monthly basis and funds are requested on time once the Quantity Surveyors submit new estimates
• Maintain sufficient contract documentation and check that payments made are in line with contractual terms.
• Verify consultant’s claims and check if they are in line with the budget once they are approved by the Project Manager.
• Produce monthly financial reports for the project team, to agreed timetables, showing budget, forecast, committed and actual performance against plan, with breakdown of costs and written explanation.
• Ensure project budgets and plans are kept up to date to reflect progress and changes to assumptions, including any reforecast as required.
• Maintain detailed records as required for both internal and external audit purposes
• Routinely review Construction and Professional Fee budgets
• Provide financial input into forward planning process to support completion of project lifecycle
• Communicate with customers to ensure a clear understanding of their needs,
• Responsible for the management of Service Level Agreements and ensure that all Projects SLA’s are submitted to the client with the detailed professional fee calculation and Disbursement.
• FINANCE ADMINISTRATION
• On weekly basis, monitor and track debtors to ensure they are consistent with contract conditions.
• Liaising with banks (Standard Bank or Nedbank) for all finance matters. (Acquiring finance / opening investment accounts or project accounts).
• Maintain banking relationships Recommend changes that will improve the company's financial performance and financial controls.
• Develop systems and procedures to ensure the efficient and effective management of the company's finances.
• Oversee the smooth and efficient running of the Finance Department.
• Maintain reliability on VIP system (software), ensuring it remains effective and operational at all times.
• Ensure job costing is completed and reported to Directors.
• In conjunction with the Managing Director, ensure that business cash flow adequately supports company work activities and produces optimal results.
• Coordinate Monthly budget for suppliers / subcontractors professional fees.
• Administration of the organization’s insurance policies and Company Registration Office compliance
• Ensuring confidentiality and professional integrity is upheld at all times. Act as the main point of contact to external auditors and provide all required information.
• Manage admin staff and ensure reimbursements for travelling are captured on daily basis
• REGULATION & STATUTORY COMPLIANCE
• On an annual basis reconcile gross wages and payroll tax.
• Collect all necessary documentation in readiness and preparation of company tax return.
• CREDITORS
• Ensure invoices are properly authorized in accordance with levels of authority
• Accurately capture invoices to Business Online Banking system in order to effect payment on time
• Review monthly supplier payments and execute payments on Standard Bank Business Online / Nedbank Business Banking.
• Release Consultants payments once verified and approved by Project Managers
• Sending Remittance Advices to supplier / consultants after completion of the Payment
• Filing of Invoices after Payment Run
• Accurately prepare Monthly reconciliations of Creditors Accounts
• DEBTORS
• Collection of all outstanding debtors
• Reconcile and allocate debtors accounts
• Handle customer’s queries
• Send monthly statements to Clients
• Prepare monthly debtors reports
• Ensuring that all payment due from debtors accounts are collected on time and in a professional manner
• Issuing Invoices and Completing payment requisitions for all services rendered
• Reason for Leaving: Resigned

Payroll Administrator - DGIT Architects

(2011-04 - 2015-03)

• Prepare, Process and manage payroll processes of employees.
• Gather all payroll related data.
• Review and calculate travelling reimbursements and hours worked.
• Create and run salary sheets and reports. Manage, maintain and update payroll related data.
• Process payrolls of new hires or terminated Employees Export payroll data to Business online system and release salaries
• Print and file all payroll reports Ensure that all monthly (PAYE/UIF/SDL / AOD) returns are submitted at a right time and at a right period to SARS or Labour.
• Ensure that Monthly UIF declarations are submitted to Department of Labour
• Create EMP201 payments on SARS eFilling and release payments on Business online system
• Liaise with SARS as and when queries arise.
• Reason for Leaving: Promoted

Accounts Administrator - DGIT Architects

(2008-10 - 2011-04)

• Calculate variances from the budget and report significant issues to management
• Purchase supplies and equipment as authorized by management
• Maintain the petty cash fund
• Maintain project-related records, including contracts and change orders
• Review and approve supplier invoices related to a project
• Review and approve time sheets for work related to a project
• Investigate project variances and submit variance reports to management
• Report to management regarding the remaining funding available for projects
• Approve all project-related billings to clients
• Investigate all project expenses not billed to clients
• Compile information for internal and external auditors as required
• Liaising with clients and consultants on a daily basis regarding project updates
• Completing payment requisitions to pay suppliers for services rendered.
• Reason for Leaving: Better Offer

Junior Bookkeeper - LEM Accounting & Auditing Services

(2005-11 - 2007-05)

• Preparation of Cash Book
• Check all payments received
• Keep close updates of Debtors & Creditors
• Invoicing (Using Pastel)
• Preparation VAT, UIF / PAYE
• Completion of UIF / PAYE, Workmen’s Compensation, VAT and Income Tax forms
• Ensure that all monthly returns are submitted at a right time and at a right period.
• Registration of Employees with the Dept of Labour
• Registration of Companies & amendments
• Registration of VAT, UIF, Compensation Fund, Income Tax etc.
• Respond to Vat / PAYE / Income Tax queries
• Data capturing
• Reason for Leaving: Career Move

Administration Assistant - New Dawn Publishers

(2005-02 - 2005-10)

• Answering telephone (switchboard)
• Keep diary of the Manager
• Make traveling and accommodation bookings for staff
• Ensure that information like dates of meetings reach the people concerned.
• Coordinate the commissioning functions
• Strategize Marketing drive
• Filing – personal and business
• Invoicing of LSTM on Pastel
• Coordinate orders for all seven provinces
• Help in typing of manuscripts in Publishing Department.
• Attend to other work related to duties as per supervisor’s request.
• Reason for leaving: Career Move

Bcom - Accounting Science (Final Year) - University of South Africa

Course - Practical Bookkeeping - University of South Africa (2004)

Basic Computer Certificate - MS Windows XP, MS Word & MS Excel - Creative Minds Computer School (2004)

Senior Certificate - Ntabankulu High School (2000)