Admin Clerk (In-service Training) - Department of Education
(2017-08 - 2019-01)
- Reception and Telephonist: Manage the reception area, answer phone calls, and direct visitors
- Correspondence: Type and distribute letters, memos, and reports
- Filing and Record-Keeping: Maintain accurate and up-to-date files and records
- Data Capturing: Capture data onto the department's database or spreadsheet
- Personnel Administration: Assist with personnel administration, including leave management and employee records
- Recruitment and Selection: Assist with recruitment and selection processes
- Employee Relations: Provide support with employee relations, including grievance and disciplinary procedures
- Financial Record-Keeping: Maintain accurate financial records, including invoices, receipts, and expenditure reports
- Budgeting and Expenditure: Assist with budgeting and expenditure management
- Procurement: Assist with procurement processes, including ordering and receiving goods and services
- Circuit Office Administration: Provide administrative support to the circuit office, including managing the office environment and supplies
- Event Planning: Assist with planning and coordinating events, including meetings, workshops, and training sessions
- Travel Arrangements: Make travel arrangements for staff, including booking flights, accommodation, and car rentals
- Maintain Confidentiality: Maintain confidentiality and handle sensitive information with discretion
- Adhere to Policies and Procedures: Adhere to departmental policies and procedures
- Perform Other Duties: Perform other duties as assigned by the supervisor or manager
Educational Assistant - Sethembinkosi Primary School
(2020-12 - 2021-04)
- Assisting teachers with lesson preparation, delivery, and assessment
- Supporting students with learning difficulties, disabilities, or English language barriers
- Helping maintain a positive and inclusive classroom environment
- Providing one-on-one support to students who require extra assistance
- Assisting students with homework, reading, and other academic tasks
- Helping students develop social skills, emotional intelligence, and self-esteem
- Maintaining student records, attendance, and progress reports
- Assisting with school events, activities, and programs
- Performing general administrative tasks, such as photocopying and filing
- Communicating with teachers, parents, and other stakeholders about student progress and needs
- Collaborating with teachers to develop and implement individualized education plans (IEPs)
- Participating in school meetings, training sessions, and professional development activities
- Ensuring student safety and well-being during lessons, breaks, and extracurricular activities
- Reporting incidents, accidents, or concerns to teachers or school administrators
- Maintaining a clean and organized classroom environment
- Assisting with supervision of students during recess, lunch, or after-school programs
- Participating in school-wide initiatives, such as literacy or numeracy programs
- Performing other duties as assigned by teachers or school administrators
Assistant Project Coordinator (Local Government Elections 2021 and National, Provincial Elections 2024) - Independent Electoral Commission (IEC)
(2021-05 - 2024-06)
- Providing administrative support to the Project Coordinators and project team
- Maintaining project records, files and databases
- Preparing and distributing project-related documents, reports and materials
- Assisting with project planning, coordination, and implementation
- Coordinating logistics, travel arrangements and accommodation for Project stakeholders
- Liaison with internal and external stakeholders, including vendors, service providers and partners
- Providing communication support to project stakeholders, including drafting and sending emails, letters, and reports
- Maintaining relationships with stakeholders, including responding to queries and resolving issues
- Assisting with development and dissemination of project-related information and materials
- Assisting with project budgeting, financial planning and management
- Processing invoices, payments, and other financial transactions
- Maintaining accurate and up-to-date financial records and reports
- Obtaining Quotes: Sourcing and obtaining quotes for local-level procurement of goods and services, such as catering for training sessions or local logistical needs
- Running RFQs: Managing the formal RFQ process for specific services (e.g., catering) and ensuring all regional RFQ documents are properly verified and compliant with Supply Chain Management (SCM) policies
- Requisition & Orders: Raising requisitions via IEC systems (such as SAP), informing successful vendors, and supplying them with official purchase orders
- Vendor Management: Liaising with service providers, receiving goods, and matching invoices to ensure timely payments
- Assisting with project monitoring and evaluation activities
- Collecting and analyzing data to track project progress and outcomes
- Identifying and reporting on project risks, issues, and challenges
- Ensuring compliance with IEC policies, procedures, and regulations
- Maintaining confidentiality and handling sensitive information with discretion
- Adhering to relevant laws, regulations, and standards
- Logistical Arrangements: Coordinate logistics for training sessions, including venue booking, catering, and equipment setup
- Material Preparation: Assist in preparing training materials, such as manuals, guides, and presentations
- Participant Management: Manage participant registration, attendance, and evaluation forms
- Feedback Collection: Collect feedback from participants to evaluate the effectiveness of the training and identify areas for improvement
- Record-keeping: Maintain accurate records of training sessions, including attendance, evaluation forms, and feedback
- Electoral staff recruitment
- Contracting
- Processing Payments
Credit Controller / Compliance officer and Receptionist/ Case Administrator - National Bargaining Council for Electrical Industry South Africa
(2025-09 - 2026-02)
- Debt Management: Manage and collect outstanding debts from employers
- Payment Plans: Negotiate payment plans with debtors
- Credit Control Policies: Implement and enforce credit control policies
- Regulatory Compliance: Ensure compliance with relevant laws, regulations, and industry standards
- Audits and Inspections: Conduct audits and inspections to ensure compliance
- Risk Management: Identify and mitigate risks related to non-compliance
- Record-Keeping: Maintain accurate and up-to-date records of debtors and compliance activities
- Reporting: Prepare reports on credit control and compliance activities
- Stakeholder Communication: Communicate with employers, employees, and other stakeholders on credit control and compliance matters
- Policy Development: Assist with developing and updating credit control and compliance policies
- Training and Awareness: Provide training and awareness on credit control and compliance to staff and stakeholders
- Switchboard Operations: Answering multi-line telephone systems, screening calls, taking accurate messages, and responding to general queries
- Visitor Management: Welcoming guests, handling walk-in inquiries from both employers and employees, and maintaining a neat reception area
- Dispute Processing: Consulting with workers or employers and screening labor disputes or compliance issues to ensure they follow the appropriate Labour Relations Act (LRA) procedures
- File Management: Opening and maintaining case files, documenting proceedings, and safely storing physical and electronic records regarding NBCEI regulations and procedures
- Pension/Fund Administration: Assisting with pension, benefit, and levy fund paperwork relevant to the electrical industry
- Document Processing: Typing reports, managing correspondence, and scanning or faxing documents to regional staff and officials
- Compliance Checks: Ensuring all parties adhere to Council agreements and capturing data on internal case management systems
Assistant Project Coordinator (Local Government Elections 2026) - Independent Electoral Commission (IEC)
(2026-02)
- Providing administrative support to the Project Coordinators and project team
- Maintaining project records, files and databases
- Preparing and distributing project-related documents, reports and materials
- Assisting with project planning, coordination, and implementation
- Coordinating logistics, travel arrangements and accommodation for Project stakeholders
- Liaison with internal and external stakeholders, including vendors, service providers and partners
- Providing communication support to project stakeholders, including drafting and sending emails, letters, and reports
- Maintaining relationships with stakeholders, including responding to queries and resolving issues
- Assisting with development and dissemination of project-related information and materials
- Assisting with project budgeting, financial planning and management
- Processing invoices, payments, and other financial transactions
- Maintaining accurate and up-to-date financial records and reports
- Obtaining Quotes: Sourcing and obtaining quotes for local-level procurement of goods and services, such as catering for training sessions or local logistical needs
- Running RFQs: Managing the formal RFQ process for specific services (e.g., catering) and ensuring all regional RFQ documents are properly verified and compliant with Supply Chain Management (SCM) policies
- Requisition & Orders: Raising requisitions via IEC systems (such as SAP), informing successful vendors, and supplying them with official purchase orders
- Vendor Management: Liaising with service providers, receiving goods, and matching invoices to ensure timely payments
- Assisting with project monitoring and evaluation activities
- Collecting and analyzing data to track project progress and outcomes
- Identifying and reporting on project risks, issues, and challenges
- Ensuring compliance with IEC policies, procedures, and regulations
- Maintaining confidentiality and handling sensitive information with discretion
- Adhering to relevant laws, regulations, and standards
- Logistical Arrangements: Coordinate logistics for training sessions, including venue booking, catering, and equipment setup
- Material Preparation: Assist in preparing training materials, such as manuals, guides, and presentations
- Participant Management: Manage participant registration, attendance, and evaluation forms
- Feedback Collection: Collect feedback from participants to evaluate the effectiveness of the training and identify areas for improvement
- Record-keeping: Maintain accurate records of training sessions, including attendance, evaluation forms, and feedback
- Electoral staff recruitment
- Contracting
- Processing Payments
