EXECUTIVE ASSISTANT - DYNAMIC POWER ENGINEERING (HEAD OFFICE)
(2022-04)
- Deliver top notch administrative support to CEO
- Facilitated communication between Head Office and all other branches to keep all parties well informed
- Handling incoming and outgoing calls while recording accurate message for distribution to CEO
- Communication regarding delays and special circumstances
- Compiling a BBBEE file containing evidence for the elements of scorecard
- Preparing agenda, taking minutes and tracking action items
- Handling sensitive company or personal information with discretion
- Strong multitasking and time management abilities
- Acting as a primary point of contact in the CEO's absence
- Arrange meeting
- Verifying of documents that needs the CEO's approval
- Maintain condition of documents
- Prepare and type weekly reports
- Rental of office printers for all 5 branches and making sure the printers are well functional
- Ordering of office stationery
- Liaise with different suppliers for quotations and compliance documents
- Facilitate payment of orders for service rendered and sharing of proof of payment
PROJECT COORDINATOR - DYNAMIC POWER ENGINEERING
(2025-04 - 2026-02)
I successfully contributed to this project alongside managing my full-time responsibilities as an Executive Assistant.
- Assist PM with scheduling, planning, and coordinating operations daily, this includes refuelling, services due, recoveries of generators on site, dispatches of generators to site, Investigation of generators on site
- Corresponding and communicating with client and relevant stakeholders regarding job requests, operations update and SLA time's management
- Compiling and submitting all required reports to the clients and PM (Incidents reports, daily reports, Job Log etc) and ensuring accuracy of the information captured
- Actively communicating with client on any requests received and follow up emails
- Ensure and verify that all jobs are done with a job number issued and all supporting documents are completed and of no error
- Ensure completeness and quality of the data capturing, verified information and ensuring there are no jobs skipped and all job cards issued closed off
- Monitor the DSE system and alarms on generators
- Communicate with workshop/technical supervisor regarding repairs and issue job cards to track work to give a proper response to external and internal stakeholders
- Ensure that all technicians have adequate resources to execute work, this includes phones, tolls, access to site etc
- Responsible for the shift schedule for the technicians and allocation of technicians
- Responsible for diesel estimation for the technicians based on the job cards issued
- Planning and issuing job cards looking at the routes for the teams
- Monitor and provide feedback on the tracking of the generators (tracking company)
- Monitor and capturing of live data and checking and verifying quality of the supporting documents (Refuelling, Dispatches, Retrieval, Services, Investigation, Repairs) for all project tasks for relevant or assigned regions
ADMIN CLERK - PIONEERS RMD ACADEMY
(2020-06 - 2021-12)
- Controlling of class register
- Checking and controlling of proof of payments
- Filling documents
- Preparing financial records of the company
- Safekeeping of proof of payments
- Taking minutes during meetings
- Follow up on action items
ADMIN INTERN - GAUTENG DEPARTMENT OF EDUCATION
(2018-10 - 2020-04)
- Arranging of meetings, manage diary, type letters and follow up submissions
- Handling of incoming and outgoing calls while recording accurate message
- Track files and correspondence
- Prepare and typing of documents
- Provide supply chain clerical support service within the business unit
- Ensure that office equipment are in good working condition
- Taking of minutes during meetings
- Update register on a daily basis
- Compile a list of documents to be achieved and submit to supervisor
