Export Sales Administrator at MOTUS AFTERMARKET PARTS (2021-10 – Present)
- Receives confirmed sales order or proforma invoice and ensures all requirements for Customer to import complies to the regulations of their governing bodies, and ensures all requirements are met for the export out of South Africa.
- Tariffing of items
- Consignment Based Conformity Assessment verification is checked and noted for the sales to load orders, and warehouse to pick and pack.
- Calculates freight, inspection invoice, document fees are added to each commercial invoice
- Incoterms are noted and ensure VAT is either ZERO rated or VAT payable
- Works with the various distribution centers to ensure all orders are picked, packed, checked, and tripped.
- Liaises with forwarding/clearing agent to collect and consolidate order/s in and around South Africa.
- Confirms and cross checks tax invoices created against proforma invoice/sales order.
- Creates a commercial invoice and packing list for the export of the shipment
- Completes all relevant documents over and above the commercial invoice and packing list (e.g.)
- SADC certificates
- Inspection forms
- Export Clearing Instruction
- Pulls through all sales figures from the previous day, ensures all invoices are linked to an export file.
- Conforms to all rules and regulations according to the SARS and SARB rules and regulations on record keeping.
- Ensures all documents received from the forwarding/clearing agent ties up to the export.
- Checks and confirms all charges from the forwarding/clearing agent ties up to the commercial invoice.
- Updates Export register will all relevant information according to Company policies.
- Confirms finance have updated all Customer payments made link to the export file.
- Upload agents' invoice on system for finance to make payment based on statement.
- Resolves all over and under supply immediately according to policy and follows through to ensure all corrections are made by means of invoice, or credit note
- Attends to all SARS, and Customers governing bodies queries regarding stock moving over border
- Confirms all KPI are met about movement of cargo with forwarding/clearing agent.
- Answer emails and communicate regarding all requests and queries
- Filing needs to be done daily ensuring all documents are filed as per SARS and SARB rules and regulations.
- Copies all relevant SARS and agent documents are filed on the cloud
- Archiving is done through Metro-file once a year and 5 years of documents are kept.
- Current files on the premises are 18 months
Export Operations Administrator at DSV Solutions Africa (2021-04 – 2021-09)
- Exporting for Sub Saharan African: Kenya, Zambia, Zimbabwe, Rwanda, Angola, Tanzania, Malawi, Mauritius, Uganda, and Mozambique
- Exporting Vehicle parts
- Invoicing Shipments
- Arranging pre-inspections & dispatch Compliance
- Knowledge on Dangerous goods
- Understanding of Clearing instructions
- Working on SAP
- Keeping clients updated during the whole process.
- Trucking shipment
- Assisting the Exports Operations Manager
Buy Back and Trade Back Administrator at MAN AUTOMOTIVE SOUTH AFRICA (2017-10 – 2020-02)
- Drawing up Quotes (Cornerstone and Non- cornerstone)
- Drawing up Contracts (Buy Backs and Trade Backs
- Cancellation of contracts
- Recalculations of RV for Extensional of Contracts
- Drawing up Extensions of Schedules
- Storing all contracts Electronically
- Following up on buyback expiring the following month
- Removing of expired Buybacks
- Monthly additions on the portfolio
- Recalculation of subsequent provision for extensions
- Handling various queries on portfolio
- Maintenance of the Trade back portfolio
- Add Monthly Buyback Additions schedules
- Buy Back test uploads
- Month's end reporting
- 6 months Due MAN Contract
- Reports Overdue-Germany
- 3 Months forecast Liquid planning
- Quarterly Subsequent Provision Calculation
- Quarterly Service Agreement
IVR Administrator (Trade Ins) Assisted for four months at MAN Automotive SA (PTY) (2018-12 – 2019-04)
- Preparations of the payment requisition in favor of the bank or Customer
- Confirming and collecting all required documents from the Salesmen
- Trade – Ins
- Capturing all Vehicles on Embrace System
Sales Administrator at MAN Automotive SA (PTY) (2014-09 – 2017-09)
- Opening Deal File
- Creating Purchase orders on Embrace System
- Assist the Sales team with Admin
- Receiving Vehicle Stock
- Arrange For COF, Weigh bridge and Truck Release
- Arrange Registration and Licensing for Trucks
- Liaison with Suppliers
- Issuing of Permit
Seafreight Imports Assistance Customs Controller at Bluestratar Trading (2013-10 – 2014-08)
- Receiving imports clearing documents
- Requesting arrival notifications from shipping lines
- Registering and preparing files for entries
- Handling customs queries
- Arranging customs examination to be done by our own agent
- Processing Cargo dues
- Requesting Charges from shipping lines
- Preparing Delivery Instructions
- Checking on Navis updates for collections of Container
- Invoicing Shipments
- Assisting Clearing and Forwarding Manager
- Worked on Corefreight System
Entry Clerk at TRADE OCEAN (PTY) LTD (2013-01 – 2013-09)
- Framing Entries
- Arranging documents for customs
- Administrator
Mass Clerk at TNT EXPRESS WORLDWIDE (PTY)LTD (2011-09 – 2012-01)
- Capturing Manifest
- Submitting Manifest to Customs
- Monitoring for a Release or Stop from Customs
Imports Query Clerk at TNT EXPRESS WORLDWIDE (PTY)LTD (2012-01 – 2012-12)
- Dealing with clearing instruction (client/TNT Broker)
- Tracking and Tracking Shipments
- Assisting and confirming Tariff Codes
- Requesting payments for customs duties and VAT from Clients
- Assisting with retrievals of shipments from state warehouse
- Preclearing Shipments
Customs Administrator at Bac Duty Free and Logistics Specialist (2009-01 – 2010-03)
- Framing Entries
- Exporting Duty free Shipments
- Airfreight
- Doing Admin
- Working on Compu – Clearing system
