Phindi Thubane

Experienced Administrative and Executive Support Professional with over 20 years of experience supporting executives, managing office operations, coordinating events, and delivering high-level administrative services across public and private sector organisations. Skilled in diary management, stakeholder communication, report preparation, customer service, and document management. Proven ability to manage multiple priorities, maintain efficient office systems, and support leadership teams in achieving organisational objectives.

Virtual Assistant at Kukhanya Productions (2022-09 – 2024-07)

Managed customer enquiries and administrative support for production company.

• Managed customer enquiries via telephone and email, providing product information and resolving issues
• Prepared proposals, processed orders, and maintained customer accounts
• Handled executive email communication on behalf of the Director
• Scheduled meetings and coordinated administrative support activities
• Designed marketing materials including logos and flyers
• Registered companies through the CIPC system

Administrator at Khanyi Mining and Resources (2023-03 – 2023-07)

Provided administrative support for mining and resources company.

• Prepared internal correspondence and administrative documentation
• Managed executive diary scheduling and meeting coordination
• Organised meetings and recorded accurate minutes
• Liaised with site office administrators to coordinate operations
• Assisted with HR administration and travel arrangements

Executive Assistant at National Nuclear Regulator (2019-07 – 2020-08)

Provided executive administrative support to senior management.

• Provided executive administrative support including calendar management and document preparation
• Compiled and consolidated monthly and quarterly reports from departmental inputs
• Coordinated international and domestic travel arrangements including visas, accommodation and transport
• Organised executive meetings, conferences and prepared meeting minutes
• Liaised with local and international stakeholders
• Managed office inventory and administrative operations

Manager / Owner at Raccolto, Tempo (2007-01 – 2018-12)

Managed full business operations including finance, HR, marketing and customer relations.

• Managed full business operations including finance, HR, marketing and customer relations
• Recruited, trained and supervised five employees
• Negotiated supplier contracts and managed budgets
• Handled customer service and resolved operational issues
• Promoted products and maintained supplier relationships

Senior Secretary at Medical Research Council (2006-01 – 2006-12)

Provided secretarial support to Deputy Director and coordinated research initiatives.

• Managed the Deputy Director's diary and coordinated meetings
• Liaised with government departments and NGOs regarding alcohol and drug abuse initiatives
• Coordinated local and international travel arrangements
• Compiled research information and administrative reports

Administrator at Department of Public Service and Administration (DPSA) (2002-02 – 2005-12)

Provided administrative support to senior management in government department.

• Managed senior management diary and organised events
• Prepared marketing and communication materials
• Liaised with academics and senior government officials
• Managed project budgets and administrative coordination

Senior Secretary at Government Communication and Information System (GCIS) (1999-08 – 2002-01)

Provided secretarial support and information management services.

• Maintained government directories and information databases
• Organised meetings and prepared minutes
• Liaised with stakeholders and conducted research for information requests
• Edited and proofread presidential speeches

Secretary at Various Organisations (1998-06 – 1999-07)

Provided clerical and administrative support to senior managers.

• Provided clerical and administrative support to senior managers
• Managed diaries, coordinated meetings, and prepared documentation
• Handled travel arrangements and office supply management

National Certificate in Public Relations – Technikon South Africa (2001)

National Diploma in Office Administration – Technikon Northern Gauteng (1998)