Phindile Ntinga

I am an Accounts Payable and Finance Professional with over 5 years of experience in high-volume environments, specializing in end-to-end invoice processing, supplier masterfile management, reconciliations, workflow approvals, and audit support. Proficient in Sage Evolution, Sage One, Pastel, and Excel, I leverage strong analytical skills to resolve discrepancies, maintain clean ledgers, and build positive supplier relationships. My experience includes generating insightful weekly and monthly AP reports, ensuring VAT and SARS compliance, and managing payroll processing and bookkeeping up to trial balance.

I excel in high-pressure, deadline-driven settings, consistently upholding integrity and confidentiality while maintaining robust financial controls.

Accounts Payable Officer at Dube TradePort (Client Deployment via Nsele & Associates Consulting Inc.) (2025-09 – Present)

• Capture and validate high volumes of supplier invoices daily, cross-referencing against purchase orders and goods received documentation to confirm that liability is supported by adequate proof of delivery.
• Identify and clear unmatched entries on the GRNI account, working with procurement and stores to obtain outstanding GRNs or correct discrepancies before they age.
• Reconcile supplier accounts to their monthly statements, investigating and clearing outstanding items within agreed turnaround times.
• Prepare and release supplier payments in accordance with agreed terms, ensuring all workflow sign-offs and control requirements are met before funds are processed.
• Monitor the age analysis of outstanding invoices and payables, proactively flagging items at risk of becoming overdue.
• Maintain the supplier masterfile with current contact, banking, and compliance information.
• Apply correct VAT treatment to all transactions and escalate SARS-related queries to the Financial Accountant with supporting documentation.
• Support internal and external audit processes by producing accurate account analyses, retrieving source documents, and responding to auditor queries.
• Manage all supplier correspondence professionally, resolving disputes and maintaining productive working relationships.
• Organise and retain AP documentation in a structured, retrievable manner in line with statutory recordkeeping obligations.

Accounts Payable & Bookkeeping Officer at Warmarc Electrical CC (Client Deployment via Nsele & Associates Consulting Inc.) (2024-06 – 2025-08)

• Managed the complete AP function on Pastel, handling invoice capture, three-way document verification, payment processing, and month-end supplier reconciliations.
• Verified that each invoice was supported by a valid purchase order and goods received note before processing, with proof of delivery confirmed where goods could not be physically inspected.
• Applied the correct accounting treatment to supplier credit notes in accordance with the company's standard operating procedure for goods returned or disputed.
• Cleared GRNI account items by coordinating with the procurement and warehouse teams to resolve unmatched receipts, ensuring the balance reflected genuine outstanding liabilities only.
• Reconciled supplier statements monthly, resolving all discrepancies and querying missing or incorrect documents within the required timeframe.
• Kept the aged creditors report current and escalated any items approaching or exceeding payment terms to management.
• Ensured all invoices passed through the required approval workflow before payment was released.
• Maintained clean, chronologically filed AP records, accessible for audit at any time.
• Prepared and submitted VAT201, EMP201, and EMP501 returns via SARS eFiling; responded to SARS queries with supporting schedules.
• Produced weekly and monthly AP reports covering invoice status, payment schedules, and reconciliation summaries for management review.
• Administered payroll and maintained the fixed asset register; assisted the CEO with cash flow planning and project cost tracking.
• Prepared audit schedules and facilitated external audit queries, achieving clean audit outcomes.

VAT and Compliance Manager at Nsele & Associates Consulting Inc. (2023-01 – 2024-05)

• Oversaw VAT and PAYE compliance for a portfolio of SME and corporate clients.
• Conducted VAT reconciliations, prepared returns, and submitted all SARS statutory returns.
• Performed monthly creditor reconciliations and resolved reconciling items.
• Investigated invoice discrepancies and incorrect postings; filed and maintained AP documentation systematically.
• Managed client liaison and follow-ups regarding outstanding documents, compliance matters, and SARS requests.
• Provided technical support on SARS queries, verifications, and audit engagements.
• Handled COIDA registrations and return submissions, ensuring full regulatory compliance.
• Processed CIPC company registrations, amendments, and annual returns for clients.
• Assisted clients with tender applications, document preparation, and compliance checks.
• Supported estate administration including SARS submissions, financial documentation, and compliance follow-ups.
• Supervised junior accountants and trainees, reviewing their work and providing guidance.

Accounts Payable Clerk at Nsele & Associates Consulting Inc. (2022-05 – 2022-12)

• Captured and processed invoices in a high-volume AP environment using Sage Pastel Evolution.
• Performed 3-way matching of invoices to supporting documents before processing.
• Managed supplier account updates and ensured accurate Supplier Masterfile maintenance.
• Maintained accurate supplier ledgers, performed monthly reconciliations and resolved outstanding items promptly.
• Ensured supplier payments were prepared, verified and processed within agreed timelines.
• Monitored supplier ageing reports and ensured timely escalation of overdue balances.
• Conducted weekly follow-ups on outstanding documentation, unmatched transactions and overdue items.
• Ensured GRNI queries were resolved timeously and adherence to internal workflow approvals maintained.
• Investigated discrepancies, corrected posting errors and ensured clean audit-ready AP records.
• Supported monthly close and audit requirements by retrieving and submitting all AP source documents.
• Retained systematic filing of documents as per statutory requirements.
• Handled supplier queries and maintained professional vendor relationships.
• Prepared weekly and monthly AP reports including invoice status, reconciliations and payment schedules.
• Managed the full debtors function including invoicing, collections, reconciliations, and age analysis.
• Monitored customer accounts, followed up on outstanding payments, and resolved queries.

Trainee Accountant / Office Manager at Nsele & Associates Consulting Inc. (2020-06 – 2022-04)

• Performed full-function bookkeeping to trial balance for multiple clients.
• Managed full Accounts Payable function: invoice capturing, supplier reconciliations, processing payments, handling credit notes, and preparing AP age analysis.
• Managed full Accounts Receivable function: invoicing, customer allocations, statements, collection follow-ups, and AR age analysis.
• Conducted supplier, customer, and bank reconciliations on Sage Pastel Evolution.
• Completed VAT201, EMP201, and EMP501 submissions and assisted with income tax returns.
• Prepared audit working papers and maintained compliance documentation.
• Communicated with clients regarding queries, documents, and compliance matters.

Lead Employer at Nsele & Associates Consulting Inc. (2020-06 – Present)

Continuously employed by Nsele & Associates Consulting Inc. as a Lead Employer, providing specialist accounting and finance services to client organisations. All positions listed above represent client deployments under this arrangement.

Bachelor of Commerce (BCom) in Accounting Science – University of Zululand (2019)

National Senior Certificate (Matric) – Thandaza High School (2014)