Creditors Controller - Viva Steelfab Engineering
(2024-02)
- Loading payments into the bank before cut of period.
- Adding new beneficiaries into the bank.
- Emailing Proof of payments to Supplier's.
- Doing local supplier reconciliations/Monthly schedule.
- Timeous and accurate processing of payments.
- Ensuring each invoice is authorised by management and PO allocation to the invoice to ensure good practices for the audit.
- Ensuring that supplier invoice agree with purchase order and stock receipt and resolving variances.
- Implementing and monitoring all creditors processes.
- Checking purchase orders against all goods received to ensuring that the invoices are correct to avoid cost variances.
- Ensuring that all original paperwork is obtained before processing payment.
- Maintaining a current age analysis.
- Allocating expenses to the correct General Ledger accounts.
- Taking responsibility for accounts payable.
- Preparation of daily COD payments.
- Capturing supplier invoices daily.
- Doing monthly investigation and corrections of supplier age analysis for amounts 'older than 60 days'.
- Keeping Debit orders and monthly bills schedule updated monthly.
- Monthly creditors - following up for statements, proof of delivery and invoices to receipt.
- Filing monthly invoices and statements.
- Loading of new suppliers on the databases and monitoring the database.
- Posting batches daily payments of invoices.
- Assisting with the Year-end pack.
- Assisting with external auditors 'queries when required.
- Updating BEE master file on the system.
- Credit application - Completing credit applications and ensuring all required documents are submitted to the supplier.
Creditors Controller - Bearings International
(2020-11 - 2024-02)
- Taking responsibility for accounts payable.
- Preparation of daily COD payments.
- Capturing supplier invoices daily.
- Monthly creditors for all branches - following up for statements, proof of delivery and invoices to receipt.
- Doing local supplier reconciliations/Monthly schedule.
- Following up and notifying branches on purchase orders not issued for invoices received (that needs to be paid) and open purchase orders to be receipt (GRN).
- Following up on a regular basis on 'GRN trail balance report' to make sure support is received from branches for supplier invoice to be receipt.
- Checking purchase orders against all goods received to ensuring that the invoices are correct to avoid cost variances.
- Monthly investigation and corrections of supplier age analysis for amounts 'older than 60 days'.
- Keeping Debit orders and monthly bills schedule updated monthly and emailing branch managers.
- Monitoring open orders and following up with branches on regular basis.
- Filing monthly invoices and statements.
- Implementing and monitoring all creditors processes.
- Loading of new suppliers on the databases and monitoring the database.
- Ensuring each invoice is authorised by management and PO allocation to the invoice to ensure good practices for the audit.
- Posting batches daily payments of invoices.
- Assisting with the Year-end pack on a yearly basis.
- Assisting with internal and external auditors 'queries when required.
- Monthly reconciliation of creditors statements which includes resolving any outstanding queries.
- Timeous and accurate processing of payments.
- Updating BEE master file on the system.
- Allocating expenses to the correct General Ledger accounts.
- Maintaining a current age analysis.
- Ensuring that supplier invoice agree with purchase order and stock receipt and resolving variances.
- Ensuring that all original paperwork is obtained before processing payment.
- Reliving at reception.
- Credit application - Completing credit applications and ensuring all required documents are submitted to the supplier.
Admin/Finance Intern - Gorogang Primary School
(2018-08 - 2020-01)
- Performing bank reconciliation.
- Comparing / agreeing all bank statement entries with the entries in the cash book.
- Receiving cash and recording it correctly under the cash book.
- Petty cash reconciliations.
- Recording Petty cash.
- Fixed asset Management - Maintaining and regularly updating additions, disposals and movement.
- Inventory control.
- Performing stock take.
- Budget monitoring and cash flow forecasting.
- Depositing cash into the Bank account.
- Issuing and receiving payment requisition forms and order forms for purchases.
- Performing fundraising preparations and events.
- Filing and ensuring the safekeeping of all financial statements.
