Phophi Bugana

Accounts Payable Specialist - DSV

(2013-01 - 2018-12)

Processed approximately 200 invoices per week with a high degree of accuracy, and executed manual and automated payment runs to ensure suppliers were paid on time.
Maintained and reconciled accounts payable and balance sheet accounts, verifying invoice details and resolving discrepancies directly with vendors.
Ensured all payable invoices were recorded correctly during monthly financial close and monitored aged creditors to keep payments current.
Worked within an Oracle finance environment for invoice processing, payment runs, and account reconciliation.

Founder - Independent Fashion Design Venture

(2018-01 - 2025-12)

Established and ran a small fashion design business, managing supplier sourcing, pricing, client orders, and day-to-day financial record-keeping.
Balanced business ownership with family responsibilities, while continuing part-time study toward a corporate governance qualification.
Developed practical experience in budgeting, supplier negotiation, and customer relationship management.

Procurement Administrator - UTI Corporate

(2011-01 - 2012-12)

Captured and processed purchase orders accurately and timeously, and maintained procurement records, supplier database, and pricing information.
Followed up on purchase orders, acknowledgements, and delivery dates, and assisted with supplier onboarding and document management.
Reconciled procurement documentation and supported the invoice matching process.
Managed the company's B-BBEE certificate process end-to-end, ensuring requirements were met and certification renewed on time.
Administered employee cellphone claims, processing and reconciling submissions each month.

Training Administrator - Sandvik

(2009-01 - 2010-12)

Coordinated training programme logistics and maintained accurate training records.
Liaised with external training providers, managing vendor contracts and related accounts payable/receivable for training services.
Compiled training participation and outcome data for regular reporting to management.

Data Capturer - Adcorp Talent Resourcing

(2008-01 - 2009-12)

Captured and processed high volumes of claims data on the Vision programme, including death, cellphone, and disability claims, ensuring accuracy and timely turnaround.
Verified claims documentation for completeness and accuracy prior to capturing, escalating discrepancies for resolution.
Maintained organized, up-to-date claims records in line with data integrity and confidentiality requirements.

Personal Assistant - Rock Definition Centre

(2005-01 - 2007-12)

Provided high-level administrative and secretarial support to senior leadership and the governing board, including preparing agendas, taking accurate minutes, and tracking follow-up actions from leadership and committee meetings.
Managed diaries and scheduled meetings for senior leadership, coordinating between multiple internal and external stakeholders to ensure smooth governance and operational processes.
Arranged domestic and international travel, including flight bookings, accommodation, itineraries, and ground transportation, while managing changes and cost-effective options under time pressure.
Maintained confidential records, correspondence, and official documentation with a high level of discretion, accuracy, and attention to detail.
Liaised with external service providers, suppliers, and visiting officials, handling bookings, logistics, and hospitality arrangements for meetings and events.

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