Administrator - Marie Stopes - Johannesburg, South Africa
(2019-10 - 2025-04)
- Telephone Duties
- Welcoming clients upon arrival
- Accepting Couriers upon arrival
- Arranging specimen collections
- Assist clients when they walk in for any service
- Arranging bookings for clients
- Processing payments for client for services rendered
- Capturing client information on the system (CLIC)
- Assisting with inquiries regarding our services and prices for each service
- Issuing invoices
- Petty Cash Reconciliation
- Record keeping according to the SOP
- Arranging client refunds
- Sending out daily financial reports
- Ensuring that the daily income balances as per the reports
- Ordering Stock
- Capturing stock usage on InFlow
- Administrative duties
Registry Clerk - Federated Employers Mutual Assurance Company (FEMA)
(2018-10 - 2018-12)
- Capturing medical records
- Registering claims
- Assisting with reception duties if and when needed
Office Administrator - National Institute for Communicable Diseases (NHLS)
(2014-02 - 2016-07)
- Work as a team member with the study teams based at Epidemiology section of the Centre for Respiratory Diseases and Meningitis
- Setting up and maintaining the administrative systems required by the study/division team
- Handling general incoming and outgoing correspondence (telephone, email, fax etc)
- Developing and maintaining relationships with key stakeholders
- Organizing local and international meetings and workshops
- Facilitating proper reporting and management
- Handling and reconciliation of Petty Cash in accordance with NICD policies and procedures
- Ensuring monthly stock take sheets are completed and submitted in accordance with NICD policies and procedures
- Receiving and distributing courier parcels
- Performing routine administrative duties
Secretary to Business Manager - NHLS Charlotte Maxeke Johannesburg Academic Hospital
(2012-07 - 2014-01)
- Managing the business manager's electronic diary
- Scheduling meetings and appointments
- Capturing invoices on Oracle for payments and receipting when goods are delivered
- Ordering stationery for the office
- Taking minutes
Management and Finance Administration Clerk - National Health Laboratory Services
(2010-02 - 2012-06)
- Switchboard duties
- Data Capturing
- Ordering stock for the office
- Following up on outstanding orders
- Capturing received invoices on Oracle for payment
- Preparing the finance manager's monthly recons for credit card claims
- Sending and receiving couriers
- Keeping a record of the use of all company cars
- Running reports
- Making travel and accommodation arrangements
Switchboard/Receptionist - Mweb Business
(2010-01 - 2010-02)
Receptionist/Switchboard - GIB Insurance Brokers
(2009-10 - 2009-12)
- Answering the phone and forwarding calls to specific departments
- Taking messages and e-mailing them to the recipients
- Signing incoming and outgoing mail
- Distributing received mail
- Filing
- Making boardroom bookings
Office Assistant/Receptionist - Ukwindla Recruitment Agency
(2008-04 - 1970-01)
- Answering the telephone
- Formatting received CV's
- E-mailing forms to candidates going for interviews
- Scheduling dates and time for interviews
- Forwarding CV's to the client
Unknown - Marie Stopes
(1970-01 - 1970-01)
