Assisting ED Health with PA duties - CITY OF JOHANNESBURG - Braamfontein, South Africa
(2018-11)
- Managed the Executive's calendar efficiently, prioritising appointments and commitments.
- Participated in meetings to provide administrative support and minute-taking.
- Coordinated and orchestrated a variety of meetings, ensuring alignment and preparedness.
- Responded to a plethora of emails, maintaining professional communication.
- Collaborated closely with HR to uphold confidentiality and protect sensitive information.
- Organised and facilitated meetings and functions with thorough planning and execution.
- Coordinated two significant functions alongside the Health Department while fulfilling my role as Executive Secretary to the Health Finance Unit.
PA/Secretary - CITY OF JOHANNESBURG - Braamfontein, South Africa
(2013-04)
- Managed telephone queries and effectively screened calls to ensure proper communication.
- Executed filing, faxing, photocopying, and binding tasks with accuracy and efficiency.
- Typed general correspondence and crafted PowerPoint presentations meticulously.
- Handled diary management, ensuring optimal scheduling of appointments and meetings.
- Arranged and executed meetings and functions, overseeing logistics and attendance.
- Processed invoices and maintained accurate financial records.
- Composed minutes of meetings, capturing key discussions and decisions.
- Ordered and managed stationery supplies, maintaining adequate stock levels.
- Distributed budget reports weekly to relevant stakeholders, ensuring transparency.
- Monitored delivery to clients, ensuring timely and efficient service.
- Organised a variety of meetings, providing attendance and meticulous minute-taking support.
- Assisted Deputy Directors and Managers with diverse secretarial and administrative functions.
Administrator - CITY OF JOHANNESBURG - Braamfontein, South Africa
(2012-03 - 2013-03)
- Supported the PA in departmental operations, providing essential administrative assistance.
- Recorded all diseases in databases for accurate tracking and record-keeping.
- Ensured the database was routinely updated for consistency and relevance.
- Produced weekly reports to disseminate to relevant personnel, maintaining up-to-date information.
PA / Secretary – Director (HIV and AIDS) - CITY OF JOHANNESBURG - Braamfontein, South Africa
(2011-02 - 2011-09)
- Managed telephone queries and screened calls to facilitate communication.
- Executed filing, faxing, photocopying, and binding tasks with precision.
- Typed general correspondence and prepared PowerPoint presentations.
- Handled diary management, optimising the Director's schedule.
- Arranged and executed meetings, including functions with attention to detail.
- Processed invoices and maintained financial documentation.
- Typed meeting minutes accurately to reflect discussions and outcomes.
- Ordered and managed stationery supplies effectively.
- Updated the client database to ensure current information is available.
- Monitored the delivery of services to clients, ensuring satisfaction.
- Organised various special events, including World Aids Day and the Opening of the Aids Clinic, coordinating logistics and operations.
- Provided support to Deputy Directors and Managers with administrative tasks.
Secretary – HR Directors - PRICEWATERHOUSECOOPERS - Sunninghill, South Africa
(2005-01 - 2009-08)
- Managed telephone queries and effectively screened calls to help maintain communication flow.
- Coordinated resource bookings for efficient office management.
- Executed filing, faxing, photocopying, and binding tasks with diligence.
- Typed general correspondence and crafted PowerPoint presentations accurately.
- Oversaw diary management, ensuring the Directors were well-organised.
- Arranged and facilitated meetings, handling all logistics associated with them.
- Administered office costing, including invoices, billing, and IOCNs.
- Processed timesheets and expense claims exclusively for Partners, maintaining financial accuracy.
- Formatted proposals and reports meticulously to uphold professional standards.
- Coordinated travel arrangements for Directors, ensuring smooth logistics.
- Took and typed minutes of meetings accurately, documenting essential information.
- Arranged courier services as needed, facilitating prompt deliveries.
- Ordered and managed stationery supplies, ensuring operational efficiency.
- Updated the client database, ensuring current records.
- Monitored delivery to clients for service excellence.
Secretary - PRICEWATERHOUSECOOPERS - Sunninghill, South Africa
(2004-02 - 2005-11)
- Performed secretarial duties for two Partners and various Managers, ensuring timely support.
- Typed and edited proposals as required, maintaining high standards of accuracy.
- Managed the Partners' timesheets efficiently, ensuring proper financial tracking.
- Handled diary management, optimising schedules and appointments.
Training Administrator - PRICEWATERHOUSECOOPERS - Sunninghill, South Africa
(2002-03 - 2004-01)
- Maintained the department's upkeep, ensuring an orderly environment.
- Ensured that all training rooms met required standards for optimal learning.
- Copied various handouts as required, supplying necessary training materials.
- Administered the upkeep of the training database, ensuring accurate records.
- Distributed all correspondence related to training, facilitating clear communication.
- Maintained accurate attendance registers on the attendees database for tracking purposes.
Typist – Financial Statements - PRICEWATERHOUSECOOPERS - Sunninghill, South Africa
(2000-04 - 2002-02)
- Typed and corrected all financial statements for various companies with attention to detail.
- Filled in for supervisors when they were unavailable, ensuring continuity of work.
- Maintained the input database, ensuring accurate record-keeping.
Administration - LIBERTY LIFE PROPERTIES - Braamfontein
(1997-02 - 1999-08)
- Handled telephone inquiries with professionalism and efficiency.
- Typed a range of correspondence, including lease documents, letters, and agreements, ensuring clarity and correctness.
- Managed filing tasks systematically, maintaining organized records.
Administration - SOUTH AFRICAN INSTITUTE OF MANAGEMENT - Braamfontein
(1995-01 - 1997-01)
- Operated the switchboard, providing efficient telephone service.
- Typed various correspondence accurately and swiftly.
- Ensured that all examination papers were properly organised and prepared.
