Ruth Ratombo

Human Resource Clerk

Talent

MidrandMember since July 22, 2026

Ms-office (Ms-word, Excel, Power-point, outlook, Teams and Novell GroupWise)Communication skills (written and verbal)Interpersonal relationsProblem solvingPlanning and organizing skillsTeam playerReport WritingMinutes taking

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Ms-office (Ms-word, Excel, Power-point, outlook, Teams and Novell GroupWise)Communication skills (written and verbal)Interpersonal relationsProblem solvingPlanning and organizing skills

About

Administer the Recruitment and Selection process Receive and record job vacancy information Receiving and sorting of applications according to advertised posts

Experience

Human Resource Clerk - Office of the Chief Justice (National Office) - Pretoria, South Africa

(2025-06)

Administer the Recruitment and Selection process
Receive and record job vacancy information
Receiving and sorting of applications according to advertised posts
Provide effective and efficient recruitment process
Confirmation of posts before it can be advertised
Drafting, Quality checking and amending job adverts for the Provinces and the Head Office
Placement of job adverts on the website
Invite selection committee for short-listing & interview
co-ordinate the interviewing process
Scribe during the short-listing & interviews
Compiling reports on the selection process
Invite shortlisted candidates for interviews
Draft adverts that need to be advertised
Capturing applications on the master list
Attending to all HR related queries
Compile weekly, monthly, and quarterly reports
Conducting qualifications, criminal and citizenship verifications and reference checks for the recommended candidates
Provide logistical support services by arranging meetings, venues, and refreshments (includes procurement process)
Assist in the implementation of recruitment, selection, retention strategies
Compile appointment letters to successful candidates
Compile monthly and quarterly reports
Update and maintain the recruitment database
Advising on recruitment and selection matters
Assisting HR Registry in filling, opening files for newly appointed officials and transferring files to other Departments (personal and PDMS files)
Provide general clerical office administration
Render secretarial administrative support for meetings, Draft general correspondence such as response letters, emails, status reports, memos, presentations, and submissions
Advice on procedural and technical related matters in respect of human resource administration related policies and matters to ensure compliance
Assisting with compiling monthly, quarterly, and annual statistics/reports such as Exco and OPSCO
Draft submissions for approval
Ensure safekeeping of documents and filing of all related documents
Manage all incoming & outgoing correspondence
Ensure the correct handling of post advertisement related enquiries
Capture fingerprints of the candidates for security clearance
Quality assure memos for shortlisting and interviews
Administer Leave Administration: capture and update leave applications on PERSAL. Provide leave credits to OCJ officials on request
Perform leave Audits, retrieve, quality check and submit documents for audit requests
Process housing allowance and resettlement benefits
Receive appointment and service termination documents
Development, implementation, maintenance, monitoring, improvement, and communication of relevant HR policies, guidelines and procedure manuals with regards to Conditions of Services
Administer leave and ensure maintenance of leave on HR information systems, leave gratuity and discounting
Provide advice on HR Conditions of Services issues and policies; receive queries from Line Function and other stakeholders (GEMS and GEPF)
Respond to enquiries and queries and provide ad hoc support. Implementation and maintenance of PILIR
Implementation and maintenance of relevant functionalities on HR Information Management Systems and provide advice on utilisation of the system
Process the resettlement allowance payment on PERSAL
Process the injury on duty (IOD) information on compensation fund website
Conduct recruitment and selection processes for COID Services in the Province
Develop the database for filled and vacant posts for COID Services in the Province
Perform conditions of service processes for COID Services in the Province
Administer PERSAL establishment for COID Services in the Province
Capture appointments and service terminations on PERSAL
Administer service terminations
Issuing of ill-health retirement forms (PILLIR)
Advise, compile and submit PILIR applications to Health Risk Manager
Handle human resource enquiries and assist with all matters related to the staff establishment
Instate transactions on PERSAL regarding appointments, relocations, transfers, movements, promotions and probation
Administer Conditions of Service including leave management for employees of the department
Assist in compiling, Implementing, updating and submitting employee benefits such as allowances (GEHS / GEPF/GPAA), Overtime, Pension, Medical aid and Resettlement etc
Issue, Receive and reconcile applications
Capturing leave forms/ appointments / transfers / promotions/ terminations. Implement OSD translations on PERSAL
Administer the exit management for employees of the Department including pension benefits and leave gratuity payments
Processing applications for early and normal retirement
Processing long service recognition
Assist in conducting awareness sessions on leave, service benefits, recruitment and on audit findings to ensure compliance
Provide administrative support and ensure correct implementation of PMDS within the Department
Provide support to PMDS structures
Receive, quality check PMDS Documents and create database for submitted documents
Update and maintain PMDS database for Performance agreements, Mid-Term Reviews and Annual Performance Assessments
Assist with conducting PMDS workshops and briefing sessions
Capture Performance Agreements, Mid-Term Reviews, Annual Performance Assessments and quarterly probations on PERSAL
Produce performance management reports
Arrange performance Moderation Committee meetings
Update grade progression database
Administration of probation documents and maintain probation database
Capture probation reports and confirm probation on PERSAL
Ensure accurate filling and timeous capturing 100% of PMDS documents
Ensure PMDS records are up to date and filed
Rendering assistance in the Office of the DDG: Corporate Management Services and the Chief Director: Human resource Management and Development
Providing clerical support duties
Managing incoming and outgoing register
Arranging and Scheduling meetings
Managing the calendar
Consolidating monthly and quarterly reports within the Chief Directorate
Ensuring compliance with submission of memos and reports

Intern in Human Resource Management and Development - Office of the Chief Justice (National Office) - Pretoria, South Africa

(2023-06 - 2025-05)

Administer the Recruitment and Selection process
Receive and record job vacancy information
Receiving and sorting of applications according to advertised posts
Provide effective and efficient recruitment process
Confirmation of posts before it can be advertised
Drafting, Quality checking and amending job adverts for the Provinces and the Head Office
Placement of job adverts on the website
Invite selection committee for short-listing & interview
co-ordinate the interviewing process
Scribe during the short-listing & interviews
Compiling reports on the selection process
Invite shortlisted candidates for interviews
Draft adverts that need to be advertised
Capturing applications on the master list
Attending to all HR related queries
Compile weekly, monthly, and quarterly reports
Conducting qualifications, criminal and citizenship verifications and reference checks for the recommended candidates
Provide logistical support services by arranging meetings, venues, and refreshments (includes procurement process)
Assist in the implementation of recruitment, selection, retention strategies
Compile appointment letters to successful candidates
Compile monthly and quarterly reports
Update and maintain the recruitment database
Advising on recruitment and selection matters
Assisting HR Registry in filling, opening files for newly appointed officials and transferring files to other Departments (personal and PDMS files)
Provide general clerical office administration
Render secretarial administrative support for meetings, Draft general correspondence such as response letters, emails, status reports, memos, presentations, and submissions
Advice on procedural and technical related matters in respect of human resource administration related policies and matters to ensure compliance
Assisting with compiling monthly, quarterly, and annual statistics/reports such as Exco and OPSCO
Draft submissions for approval
Ensure safekeeping of documents and filing of all related documents
Manage all incoming & outgoing correspondence
Ensure the correct handling of post advertisement related enquiries
Capture fingerprints of the candidates for security clearance
Quality assure memos for shortlisting and interviews