Human Resource Clerk - Office of the Chief Justice (National Office) - Pretoria, South Africa
(2025-06)
- Administer the Recruitment and Selection process
- Receive and record job vacancy information
- Receiving and sorting of applications according to advertised posts
- Provide effective and efficient recruitment process
- Confirmation of posts before it can be advertised
- Drafting, Quality checking and amending job adverts for the Provinces and the Head Office
- Placement of job adverts on the website
- Invite selection committee for short-listing & interview
- co-ordinate the interviewing process
- Scribe during the short-listing & interviews
- Compiling reports on the selection process
- Invite shortlisted candidates for interviews
- Draft adverts that need to be advertised
- Capturing applications on the master list
- Attending to all HR related queries
- Compile weekly, monthly, and quarterly reports
- Conducting qualifications, criminal and citizenship verifications and reference checks for the recommended candidates
- Provide logistical support services by arranging meetings, venues, and refreshments (includes procurement process)
- Assist in the implementation of recruitment, selection, retention strategies
- Compile appointment letters to successful candidates
- Compile monthly and quarterly reports
- Update and maintain the recruitment database
- Advising on recruitment and selection matters
- Assisting HR Registry in filling, opening files for newly appointed officials and transferring files to other Departments (personal and PDMS files)
- Provide general clerical office administration
- Render secretarial administrative support for meetings, Draft general correspondence such as response letters, emails, status reports, memos, presentations, and submissions
- Advice on procedural and technical related matters in respect of human resource administration related policies and matters to ensure compliance
- Assisting with compiling monthly, quarterly, and annual statistics/reports such as Exco and OPSCO
- Draft submissions for approval
- Ensure safekeeping of documents and filing of all related documents
- Manage all incoming & outgoing correspondence
- Ensure the correct handling of post advertisement related enquiries
- Capture fingerprints of the candidates for security clearance
- Quality assure memos for shortlisting and interviews
- Administer Leave Administration: capture and update leave applications on PERSAL. Provide leave credits to OCJ officials on request
- Perform leave Audits, retrieve, quality check and submit documents for audit requests
- Process housing allowance and resettlement benefits
- Receive appointment and service termination documents
- Development, implementation, maintenance, monitoring, improvement, and communication of relevant HR policies, guidelines and procedure manuals with regards to Conditions of Services
- Administer leave and ensure maintenance of leave on HR information systems, leave gratuity and discounting
- Provide advice on HR Conditions of Services issues and policies; receive queries from Line Function and other stakeholders (GEMS and GEPF)
- Respond to enquiries and queries and provide ad hoc support. Implementation and maintenance of PILIR
- Implementation and maintenance of relevant functionalities on HR Information Management Systems and provide advice on utilisation of the system
- Process the resettlement allowance payment on PERSAL
- Process the injury on duty (IOD) information on compensation fund website
- Conduct recruitment and selection processes for COID Services in the Province
- Develop the database for filled and vacant posts for COID Services in the Province
- Perform conditions of service processes for COID Services in the Province
- Administer PERSAL establishment for COID Services in the Province
- Capture appointments and service terminations on PERSAL
- Administer service terminations
- Issuing of ill-health retirement forms (PILLIR)
- Advise, compile and submit PILIR applications to Health Risk Manager
- Handle human resource enquiries and assist with all matters related to the staff establishment
- Instate transactions on PERSAL regarding appointments, relocations, transfers, movements, promotions and probation
- Administer Conditions of Service including leave management for employees of the department
- Assist in compiling, Implementing, updating and submitting employee benefits such as allowances (GEHS / GEPF/GPAA), Overtime, Pension, Medical aid and Resettlement etc
- Issue, Receive and reconcile applications
- Capturing leave forms/ appointments / transfers / promotions/ terminations. Implement OSD translations on PERSAL
- Administer the exit management for employees of the Department including pension benefits and leave gratuity payments
- Processing applications for early and normal retirement
- Processing long service recognition
- Assist in conducting awareness sessions on leave, service benefits, recruitment and on audit findings to ensure compliance
- Provide administrative support and ensure correct implementation of PMDS within the Department
- Provide support to PMDS structures
- Receive, quality check PMDS Documents and create database for submitted documents
- Update and maintain PMDS database for Performance agreements, Mid-Term Reviews and Annual Performance Assessments
- Assist with conducting PMDS workshops and briefing sessions
- Capture Performance Agreements, Mid-Term Reviews, Annual Performance Assessments and quarterly probations on PERSAL
- Produce performance management reports
- Arrange performance Moderation Committee meetings
- Update grade progression database
- Administration of probation documents and maintain probation database
- Capture probation reports and confirm probation on PERSAL
- Ensure accurate filling and timeous capturing 100% of PMDS documents
- Ensure PMDS records are up to date and filed
- Rendering assistance in the Office of the DDG: Corporate Management Services and the Chief Director: Human resource Management and Development
- Providing clerical support duties
- Managing incoming and outgoing register
- Arranging and Scheduling meetings
- Managing the calendar
- Consolidating monthly and quarterly reports within the Chief Directorate
- Ensuring compliance with submission of memos and reports
Intern in Human Resource Management and Development - Office of the Chief Justice (National Office) - Pretoria, South Africa
(2023-06 - 2025-05)
- Administer the Recruitment and Selection process
- Receive and record job vacancy information
- Receiving and sorting of applications according to advertised posts
- Provide effective and efficient recruitment process
- Confirmation of posts before it can be advertised
- Drafting, Quality checking and amending job adverts for the Provinces and the Head Office
- Placement of job adverts on the website
- Invite selection committee for short-listing & interview
- co-ordinate the interviewing process
- Scribe during the short-listing & interviews
- Compiling reports on the selection process
- Invite shortlisted candidates for interviews
- Draft adverts that need to be advertised
- Capturing applications on the master list
- Attending to all HR related queries
- Compile weekly, monthly, and quarterly reports
- Conducting qualifications, criminal and citizenship verifications and reference checks for the recommended candidates
- Provide logistical support services by arranging meetings, venues, and refreshments (includes procurement process)
- Assist in the implementation of recruitment, selection, retention strategies
- Compile appointment letters to successful candidates
- Compile monthly and quarterly reports
- Update and maintain the recruitment database
- Advising on recruitment and selection matters
- Assisting HR Registry in filling, opening files for newly appointed officials and transferring files to other Departments (personal and PDMS files)
- Provide general clerical office administration
- Render secretarial administrative support for meetings, Draft general correspondence such as response letters, emails, status reports, memos, presentations, and submissions
- Advice on procedural and technical related matters in respect of human resource administration related policies and matters to ensure compliance
- Assisting with compiling monthly, quarterly, and annual statistics/reports such as Exco and OPSCO
- Draft submissions for approval
- Ensure safekeeping of documents and filing of all related documents
- Manage all incoming & outgoing correspondence
- Ensure the correct handling of post advertisement related enquiries
- Capture fingerprints of the candidates for security clearance
- Quality assure memos for shortlisting and interviews
