Ruwayda Jaars

I am a passionate young woman with a heart for people and a passion for everything that I undertake in life. I believe that I have the potential to learn and grow into a position where I am challenged and stretched beyond my current abilities and knowledge. I am a task oriented individual who functions well under pressure and pays close attention to small details in the workplace.

I am a loyal individual who is always willing to go the extra mile. I have strong leadership abilities and I can easily work with any type of personality in any work situation, on my own, or within a team. I am dedicated and determined to seek out new opportunities to better my career prospects in future.

Temporary Medical Receptionist at Kalaharii Day Theatre & Eye Cataract Centre

I am just appointed as a Temp, to assist when the Kalahari Day Theatre host a visiting Specialist scheduled.

• Handle the Specialist dairy bookings and consultations.

• Arrange and take appointments for upcoming Specialist visiting and theatre procedures.

• Maintain all consultations.

• Make sure all patients prescriptions are in order.

• Make sure all Theatre Procedures are clear and correctly booked as scheduled.

• Maintain all cash payments and receipt pay-outs.

• Assist with other admin Ad-hoc as needed.

• Reference: Ms Vanessa Liebenberg (Hospital Manager), 079 502 1130 or 054 332 3989.

Medical Receptionist & Administrator at Dr. JM Witbooy Duration: 2 years. General Practitioner.

Also handled administration for Occupational Health & Safety Monitoring CO.PTY LTD.

• Handle daily dairy bookings of Doctor and patient appointments.

• Strictly working on appointments and maintaining a smooth reception area.

• Handle all phone calls booking, enquiries and emails correspondence.

• Open new files for patients, private or medical-aid.

• Booking appointments for patients to referred specialists, hospitals and care units.

• Get Authorization / Referral Number from different Medical-Aid Schemes to get access for patients to specialist, for payment procedures.

• Doing billing of patients with Medical-Aid Schemes or private patients.

• Write out receipts and handle Patty Cash and EFT transactions.

• Call and apply or adjust chronic applications with different type of Medical-Aid Schemes.

• Doing patients chronic prescription approved by doctor.

• Coordinate pharmacy orders and invoices.

• Generate monthly Invoices, Pay-slips, PAYE-records, SARS-records, Medical Aid Schemes Records / Payments and filling.

• Generate doctor properties, rental invoices and client inquiries.

• All other Admin Ad-hoc.

• I’m familiar with the following health care practices computer programmes: Good-X Health Programme; Health-Focus.

• Handle all Medical Fitness Examination administration.

• Booking appointments for medical fitness.

• Generate Quotations and Invoices.

• Payments bookkeeping and follow up on late payments.

• Write out receipts and handle patty cash.

• Reference: Sister MG Witbooy, 083 440 1474. • Reason for leaving: After 40 years in practice doctor has reached his retirement years, therefore the private practice has close down.

Socio Economic Development Administration - Intern at Karoshoek Solar One (RF) Pty Ltd (KS1) (2023-07 – 2024-01) Internship Programme. Duration: 6 months.

Reference: Mr. Pitso Monyeki (MANAGER), 082 237 9389.

• Form part of the SED Management Team.

• Responsible for all the SED Projects and Programmes to be held.

• Planning all SED Projects and Programmes align with MOU of relevant stakeholders.

• Work closely with community stakeholders, departments, schools, ect.

• Arrange meetings and engagements with stakeholders.

• Take minutes of all engagements for reference purpose.

• Responsible for SED Finance (Yearly Spend Tracker, Invoices and Budget Planning) with SED Team.

• Track revenue to see progress for planning purpose with SED Manager and Team.

• For tender purpose projects: control all procurement, certificates to be submitted with B-EEE Certificates and all compliance documentation.

• SED department also give exposure to the admin team to form part in all the Infrastructure Projects to be monitor with management in Health and Safety sector, for onsite protocol inspection.

• Working closely with SED Project Consultant Engineering.

• When infrastructure project is complete the SED Team arrange handover ceremony for project completeness.

• SED Management team finalise the client Auditing documentation and procurement.

• Review on a monthly basis the client secondment letters, new employee appointments, review spending of client in order with invoices and payment dates.

• All other relevant AD-Hoc administration work.

• Reason for leaving: It was just a 6-month Administration internship, for the youth to gain work experience and exposure in line with my Management Assistant Course.

Sales Administrator Clerk at UC Chemicals and Cleaning Service CC Duration: 4 years.

• Handle all over the counter and telephone sales.

• Generate all sales Quotations and Invoices.

• Receiving and reconciling of payments (cash/ deposits & credit cards).

• Banking / Orders / GRV’s / Petty cash.

• Completion of Order forms, Job Cards and all other relevant documents.

• Operating switchboard, telephone etiquette and office machines equipment.

• Liaising with clients (inbound & outbound).

• Liaising between factory / different departments & clients.

• Have the ability to work under pressure and reach deadlines for Quotations, Invoices, Job cards, Reports in a busy office sale environment.

• Control Registers, Attendance Sheet and Clock cards of employees.

• I have excellent interpersonal skills and customer service orientation and experience.

• I’m familiar with Microsoft Computer Programmes, E mails, Pastel-Sage, Retail System POS & Smart-It Accounting.

• Reference: Mrs. Ursula Miller, MANAGER, 0788 5511 88. • Reason for leaving: Study full time further.

N5, N4 in Management Assistant – Northern Cape Rural TVET College, Upington (2022 – 2022)

Grade 12 (Matric) – SA Van Wyk High School (2011 – 2011)