Sam Phama

Detail-oriented professional skilled in financial, customer service, and administrative functions. Organized assistant thriving in fast-paced environments, managing inventory, diary, and records with precision. Strong multitasking and time management abilities contribute to efficient team operations.

Cashbook Officer - Walter Sisulu University - Butterworth

(2021-07)

• Capture bank statement transactions in ITS for all university bank accounts.
• Check that all daily bank statements are reconciled.
• Investigate reconciling items
• Check that all the final runs of the cashier are in balance and are matched to the specific bank statement and ensure that no runs are unmatched.
• Ensure that all the subsystems are posted before reconciliation reports are printed.
• Check and identify any errors generated by the system, possibly using incorrect transaction types or by human error.
• Adhere to set deadlines.
• All variances are dealt with immediately.
• Ensure all journal entries on the suspense account are accounted for
• Print reports to verify all journal entries on the suspense account.
• Ensure all journal entries on the suspense account are accounted for.
• Query and follow up on any unknown or wrong transactions, correspond with FNB, and take corrective action.
• Follow up on unknown deposits with the relevant sections.
• Do a spreadsheet recon and keep records of all correspondence.
• Ensure all unreconciled differences are followed up on

Assistant Procurement Officer - Walter Sisulu University - Butterworth

(2020-09)

• Ensure effective sourcing and implement the procurement cycle for goods/services in accordance with WSU policies and procedures.
• Ensure compliance of requisitions (adequate supporting documents have been attached, the budget code used, and the description is correct) before the verification and approval of the requisition.
• Obtain specifications from internal stakeholders. Ensure that specifications align with the iProcurement Principles.
• Identify suitable suppliers.
• Generate requests for quotes, obtain quotes and compare responses.
• Generate orders after confirmation of goods/services to be delivered.
• Draft and issue award letters to the recommended service providers.
• Clear commitments for items are no longer required by the end users monthly.
• Conduct site briefings for RFQ transactions.
• Address any queries with suppliers and agree on solutions to ensure the efficient delivery of quality goods and services.
• Follow up on outstanding deliveries of goods or services not rendered.
• Refer any unresolved supplier non-performance to the Chief Buyer.
• Provide support and feedback to internal stakeholders regarding the progress on the delivery of goods and services required.
• Respond to internal stakeholders timeously and provide accurate and comprehensive information.
• Compile evaluation reports that comprehensively package the procedures followed.
• Assist users in the preparation of management reports and waivers.
• Prepare and monitor RFQ tracking tool.
• Record & report on non-responsive Suppliers and fruitless and wasteful travel expenditure.
• Monitor and report on long outstanding commitments
• Five supervised and trained interns.

Asset Officer - Walter Sisulu University

(2021-01 - 2021-12)

• Facilitate the inputs to the maintenance of the fixed asset register.
• Generate reports using the Mars application to provide insights into asset status and other relevant metrics.
• Identifying and categorizing assets according to their nature and ensuring that they are barcoded with a correct sequence.
• Capturing of assets to Mars.
• Collect and fill in all the supporting documents to ensure that information presented in the FAR is supported.
• Travelling between the Walter Sisulu University campuses to barcode and verify assets.
• Utilizing ITS to extract invoices associated with asset transactions.
• Collaborating with various departments, such as facilities, and ICT to gather information and ensure accurate asset data.
• Performing a three-way match against orders, invoice, and delivery note.
• Participated in the processing of additional and disposals of assets.
• Control the movement of assets between locations and process transfers between departments in the fixed register.
• Participate in the disposal of redundant assets through asset policy.
• Perform monthly physical verification procedures and follow ups. Investigate where assets are identified as missing assets.
• Update the assets sheets behind the office/room doors.
• Liaise with Stores department in ensuring that all assets received by the university are processed to both the Fixed Register and the General Ledger timeously.
• Provide documentation as required by auditors.
• Assist in responding to audit queries.
• Perform any other duties as delegated by management.

Master of Management Accounting - Accounting Sciences - Cape Peninsula University of Technology (2025)

Postgraduate Diploma in Management Accounting - Accounting - Cape Peninsula University of Technology (2020)

BTech: Cost & Management Accounting - Accounting - Walter Sisulu University (2020)

Diploma: Accounting (Cum Laude) - Accounting - Walter Sisulu University (2019)

National Higher Certificate: Accountancy - Accountancy - Walter Sisulu University (2018)