Sandiselwe Ndzotyana

Planning of vehicle maintenance as required as per drivers report Allocation of vehicle maintenance to the service providers Authorizing any work required on vehicles with the service providers and proving drivers with the progress status

Regional Fleet Manager – Finance - PRASA (Passenger Rail Agency of South Africa)

(2024-07)

• Planning of vehicle maintenance as required as per drivers report
• Allocation of vehicle maintenance to the service providers
• Authorizing any work required on vehicles with the service providers and proving drivers with the progress status
• Make arrangements with drivers to collect vehicles that are in the workshops when repairs are complete
• Maintaining records of all fleet activity, such as repairs made to vehicles
• Attending to any vehicle breakdown or incidents that may arise
• Monitoring of the vehicle tracking system for any vehicles that are not tracking etc. and liaising with service provider to rectify
• Checking daily speeding violations warning drivers of transgressions and reporting any action to the HOD's
• Assist in developing the administration regarding fuel usage, maintenance and insurance requirements
• Assist with formulation, implementation and monitoring of policies to ensure effective and efficient management of internal audit and risk management systems for the unit
• Preparing reports on fleet activities, Fuel usage and vehicle maintenance
• Coordinate with insurance department to ensure that all vehicles are always covered
• Conduct regular inspections in facilities for adherence to standards and protocols, recommend corrective actions and set work priorities
• Detect and prevent the misuse /abuse of PRASA vehicles
• Monitor the fuel usage on all PRASA vehicles
• Monitor the vehicle maintenance on all repairs done on PRASA vehicles
• Monitor the authorization process on all motor vehicle accident claims through insurance department
• Monitor the usage on all miscellaneous card's transactions
• Provision of relevant information and guidance to audit teams
• Liaise with internal and external audits
• Compile comprehensive audit assistance work papers
• Monitor implementation of corrective measure resulting from the audit reports

Asset Controller - WIP - PRASA (Passenger Rail Agency of South Africa)

(2017-08)

To manage the full Work in Progress functions including the monitoring the internal controls and providing of appropriate level of financial information to management.

• Ensure the information is accurate and relevant
• Capture other pertinent information required on SAP
• Prepare monthly WIP and Moveable Assets reconciliation in the General Ledger
• Barcode all procured assets with 24hrs after delivery
• Update and ensure that the asset register is updated on a regular basis
• Ensure all assets are correctly accounted for on the asset register
• Conduct physical verification annually and update asset register
• Ensure that all offices have the inventory lists
• Compile complete and accurate asset reconciliation between SAP and FAR
• Responsible for Disposal of an Assets
• Document controls relating to Work in Progress and Moveable assets
• Physical verification of Rolling Stock; Moveable Assets and Infrastructure Network WIP
• Obtaining of relevant information and ensure accuracy and integrity of data
• Liaise and assist with internal and external audits
• Attend and respond to audit queries within three days during audits
• Compile comprehensive audit assistance working papers
• Implement corrective measures resulting from the audit reports
• Manage the audit physical verification of Rolling Stock, Moveable Assets, and Infrastructure Network WIP
• Calculate depreciation monthly
• Monitor WIP General Ledgers monthly
• Prepare monthly report listings of WIP
• Ensure compliance with internal controls
• Adhere and comply to policies and procedures
• Cost monitoring and compilation of capitalisation documents on completed projects
• Assist with month end and year end reporting
• Any other WIP and Fixed assets related issues

Finance Assistant - PRASA (Passenger Rail Agency of South Africa)

(2014-11 - 2017-07)

• Assets Verification
• Capitalisation of Assets
• Maintenance of Fixed Assets Register
• Reports to HO
• Capture and update data on SAP system
• Invoice Matching
• Monitor accuracy of data documents for payments
• Review and verify invoices and payments to ensure compliance to policies and procedures, authorisation, and purchase orders
• Prepare invoices for payments according to specific contract payment terms and conditions
• Liaise with internal and external stakeholders
• Manage risk associated with task assigned and perform supplier reconciliation
• Adhere to deadline, reporting calendar and execute duties with minimal supervision
• Provide support to regional offices and attend other related issues
• Perform administrative duties, filling and attend other related queries
• Perform other ad hoc duties as required
• Supplier Queries
• Invoice Capturing
• Debtors Reconciliation
• Concessions Clearing
• Collection from Customers
• Provision for doubtful debts
• General Ledger
• Creating and Parking a Journal
• Provisions and Accruals
• Accurate and timeous verification of source documents to the shift journals/RCC printouts
• Compares the totals per shift (shift doc) with entries on RCC17 (summary of daily tickets issued) print
• Compares TIM (Ticket Issuing Machine) cancelled tickets per shift doc with entries on RCC15 (daily report of cancelled tickets) print and issue debit notes if cancelled tickets not submitted
• Checks if concession voucher is completed correctly and compare them with the relevant RCC print and issue debit notes for incomplete or not submitted travel vouchers
• Ensures that the concession vouchers total amount is reflected on the relevant shift journals codes
• Ensures that day docs are completed correctly
• Ensures that the data on the DAYDOCS are registered correctly on the relevant SA103 (Register of daily tickets issued) and issue debit notes if necessary
• Ensures that the total amounts on KANDOCS are registered correctly on the relevant SA103
• Ensures that the cash receipt issued at non-depot station is attached on the daydoc for non-Depot Payments if not a debit note will be issued
• Ensures that the relevant (correct) totals of the columns of SA103 are registered against the correct journal code on relevant shift journal
• Liaises with RCC with regards to missing shift data, reversals, and cancellations
• Check cross casting – ensure debit & credit side of shift journal are balancing
• Ensure the shift journal is signed as proof of verifying
• Prepare Monthly Recons (Expenditure & Revenue)
• Review and consolidate cash requests from the regions
• Review and consolidate actual payments report from the regions
• Cost centre management report
• Review and approve demand plans
• Prepare demand plan management recons
• Prepare weekly revenue report
• Prepare monthly Journals

Regional Banking & Stock Administrator - MTN SP (MOBILE TELEPHONE NETWORK)

(2008-08 - 2014-09)

• Manage and account for all cash in stores
• Do Daily Cash ups
• Banking Reconciliations
• Daily Banking for the region
• Resolve any Variances
• Assists with Change
• Reconcile Petty Cash
• Pay attention to any irregularities
• Attend to regional teams meeting and offer support
• Document control
• Reports to Head Office
• Accountable for Stock in all stores
• Assist with the planning of the stock take
• Ensure that audit process is followed as per company policy
• Daily stock counts
• Receive Stock on the system
• Balancing of Purchase Orders
• Dispatch Stock
• Stock movements and stock allocations for all stores
• IBT's in and Out
• Stock takes
• Stock Adjustments
• Accountable for Stock Shortages
• Do GRN

Senior Administrator - Kagisano Financial Services

(2007-04 - 2008-07)

• Gather client's information (Data/Documents)
• Perform credit checks on client
• Ensure clients meet company requirements/ policies
• Management of the loan & credit cards
• Assists with Retaining Existing Customers
• Provide Customer Service Excellence
• Internal Reporting and attend administration matters
• Debt collecting and comply with the new Credit Act

Trainee Accountant - Mpotulo & Associates Financial Accounting cc

(2006-12 - 2007-03)

• Bookkeeping/Accounting
• Processing of Monthly accounting records
• Performance of Bank Reconciliation
• Bringing on opening balances
• Preparation of working papers
• Preparation of Trial Balance
• Compile a fixed assets register using the previous years Financials and update yearly
• Preparation of Financial Statements
• Company Tax, Personal income tax, VAT, PAYE reconciliation

Bachelor's degree - Accounting - Walter Sisulu University (2011)

Matriculation - Dondashe Senior Secondary School (2003)