Regional Fleet Manager – Finance - PRASA (Passenger Rail Agency of South Africa)
(2024-07)
- Planning of vehicle maintenance as required as per drivers report
- Allocation of vehicle maintenance to the service providers
- Authorizing any work required on vehicles with the service providers and proving drivers with the progress status
- Make arrangements with drivers to collect vehicles that are in the workshops when repairs are complete
- Maintaining records of all fleet activity, such as repairs made to vehicles
- Attending to any vehicle breakdown or incidents that may arise
- Monitoring of the vehicle tracking system for any vehicles that are not tracking etc. and liaising with service provider to rectify
- Checking daily speeding violations warning drivers of transgressions and reporting any action to the HOD's
- Assist in developing the administration regarding fuel usage, maintenance and insurance requirements
- Assist with formulation, implementation and monitoring of policies to ensure effective and efficient management of internal audit and risk management systems for the unit
- Preparing reports on fleet activities, Fuel usage and vehicle maintenance
- Coordinate with insurance department to ensure that all vehicles are always covered
- Conduct regular inspections in facilities for adherence to standards and protocols, recommend corrective actions and set work priorities
- Detect and prevent the misuse /abuse of PRASA vehicles
- Monitor the fuel usage on all PRASA vehicles
- Monitor the vehicle maintenance on all repairs done on PRASA vehicles
- Monitor the authorization process on all motor vehicle accident claims through insurance department
- Monitor the usage on all miscellaneous card's transactions
- Provision of relevant information and guidance to audit teams
- Liaise with internal and external audits
- Compile comprehensive audit assistance work papers
- Monitor implementation of corrective measure resulting from the audit reports
Asset Controller - WIP - PRASA (Passenger Rail Agency of South Africa)
(2017-08)
To manage the full Work in Progress functions including the monitoring the internal controls and providing of appropriate level of financial information to management.
- Ensure the information is accurate and relevant
- Capture other pertinent information required on SAP
- Prepare monthly WIP and Moveable Assets reconciliation in the General Ledger
- Barcode all procured assets with 24hrs after delivery
- Update and ensure that the asset register is updated on a regular basis
- Ensure all assets are correctly accounted for on the asset register
- Conduct physical verification annually and update asset register
- Ensure that all offices have the inventory lists
- Compile complete and accurate asset reconciliation between SAP and FAR
- Responsible for Disposal of an Assets
- Document controls relating to Work in Progress and Moveable assets
- Physical verification of Rolling Stock; Moveable Assets and Infrastructure Network WIP
- Obtaining of relevant information and ensure accuracy and integrity of data
- Liaise and assist with internal and external audits
- Attend and respond to audit queries within three days during audits
- Compile comprehensive audit assistance working papers
- Implement corrective measures resulting from the audit reports
- Manage the audit physical verification of Rolling Stock, Moveable Assets, and Infrastructure Network WIP
- Calculate depreciation monthly
- Monitor WIP General Ledgers monthly
- Prepare monthly report listings of WIP
- Ensure compliance with internal controls
- Adhere and comply to policies and procedures
- Cost monitoring and compilation of capitalisation documents on completed projects
- Assist with month end and year end reporting
- Any other WIP and Fixed assets related issues
Finance Assistant - PRASA (Passenger Rail Agency of South Africa)
(2014-11 - 2017-07)
- Assets Verification
- Capitalisation of Assets
- Maintenance of Fixed Assets Register
- Reports to HO
- Capture and update data on SAP system
- Invoice Matching
- Monitor accuracy of data documents for payments
- Review and verify invoices and payments to ensure compliance to policies and procedures, authorisation, and purchase orders
- Prepare invoices for payments according to specific contract payment terms and conditions
- Liaise with internal and external stakeholders
- Manage risk associated with task assigned and perform supplier reconciliation
- Adhere to deadline, reporting calendar and execute duties with minimal supervision
- Provide support to regional offices and attend other related issues
- Perform administrative duties, filling and attend other related queries
- Perform other ad hoc duties as required
- Supplier Queries
- Invoice Capturing
- Debtors Reconciliation
- Concessions Clearing
- Collection from Customers
- Provision for doubtful debts
- General Ledger
- Creating and Parking a Journal
- Provisions and Accruals
- Accurate and timeous verification of source documents to the shift journals/RCC printouts
- Compares the totals per shift (shift doc) with entries on RCC17 (summary of daily tickets issued) print
- Compares TIM (Ticket Issuing Machine) cancelled tickets per shift doc with entries on RCC15 (daily report of cancelled tickets) print and issue debit notes if cancelled tickets not submitted
- Checks if concession voucher is completed correctly and compare them with the relevant RCC print and issue debit notes for incomplete or not submitted travel vouchers
- Ensures that the concession vouchers total amount is reflected on the relevant shift journals codes
- Ensures that day docs are completed correctly
- Ensures that the data on the DAYDOCS are registered correctly on the relevant SA103 (Register of daily tickets issued) and issue debit notes if necessary
- Ensures that the total amounts on KANDOCS are registered correctly on the relevant SA103
- Ensures that the cash receipt issued at non-depot station is attached on the daydoc for non-Depot Payments if not a debit note will be issued
- Ensures that the relevant (correct) totals of the columns of SA103 are registered against the correct journal code on relevant shift journal
- Liaises with RCC with regards to missing shift data, reversals, and cancellations
- Check cross casting – ensure debit & credit side of shift journal are balancing
- Ensure the shift journal is signed as proof of verifying
- Prepare Monthly Recons (Expenditure & Revenue)
- Review and consolidate cash requests from the regions
- Review and consolidate actual payments report from the regions
- Cost centre management report
- Review and approve demand plans
- Prepare demand plan management recons
- Prepare weekly revenue report
- Prepare monthly Journals
Regional Banking & Stock Administrator - MTN SP (MOBILE TELEPHONE NETWORK)
(2008-08 - 2014-09)
- Manage and account for all cash in stores
- Do Daily Cash ups
- Banking Reconciliations
- Daily Banking for the region
- Resolve any Variances
- Assists with Change
- Reconcile Petty Cash
- Pay attention to any irregularities
- Attend to regional teams meeting and offer support
- Document control
- Reports to Head Office
- Accountable for Stock in all stores
- Assist with the planning of the stock take
- Ensure that audit process is followed as per company policy
- Daily stock counts
- Receive Stock on the system
- Balancing of Purchase Orders
- Dispatch Stock
- Stock movements and stock allocations for all stores
- IBT's in and Out
- Stock takes
- Stock Adjustments
- Accountable for Stock Shortages
- Do GRN
Senior Administrator - Kagisano Financial Services
(2007-04 - 2008-07)
- Gather client's information (Data/Documents)
- Perform credit checks on client
- Ensure clients meet company requirements/ policies
- Management of the loan & credit cards
- Assists with Retaining Existing Customers
- Provide Customer Service Excellence
- Internal Reporting and attend administration matters
- Debt collecting and comply with the new Credit Act
Trainee Accountant - Mpotulo & Associates Financial Accounting cc
(2006-12 - 2007-03)
- Bookkeeping/Accounting
- Processing of Monthly accounting records
- Performance of Bank Reconciliation
- Bringing on opening balances
- Preparation of working papers
- Preparation of Trial Balance
- Compile a fixed assets register using the previous years Financials and update yearly
- Preparation of Financial Statements
- Company Tax, Personal income tax, VAT, PAYE reconciliation
