Experiential learner - Department of Correctional Services LMN REGION - LMN REGION
(2023-08 - 2025-11)
Rendered support and administration across multiple divisions including Secretariat (Facilities), Personnel Administration, Transfer Administration, Leave Administration, Service Termination, Financial Accounting, Management Accounting, Procurement Office, Assets Management Office, Recruitment and Selection, Human Resources Development, and Transport Office.
- Division: Secretariat (Facilities) - To render secretarial support and office administration/management towards Regional Head/Director
- Division: Secretariat (Facilities) - Ensure proper record management through effective filing systems
- Division: Secretariat (Facilities) - Recover or collect money from internal and external parties
- Division: Secretariat (Facilities) - Administrate Road Accident Fund claims
- Division: Secretariat (Facilities) - Handle all income enquiries and provide feedback
- Division: Secretariat (Facilities) - Make all transport arrangements for conferences, courses, meetings and hearings away from the office
- Division: Secretariat (Facilities) - Arrange meetings/conferences/workshops with relevant stakeholders upon request
- Division: Secretariat (Facilities) - Type/compile memorandums and presentations
- Division: Secretariat (Facilities) - Ensure submission of travel claims for the RH
- Division: Secretariat (Facilities) - Execute office and general administrative duties
- Division: Secretariat (Facilities) - Acknowledge receipts of document
- Division: Secretariat (Facilities) - Record and issue minutes
- Division: Secretariat (Facilities) - Maintain diary and manage appointments
- Division: Secretariat (Facilities) - Manage electronic document tracking system
- Division: Secretariat (Facilities) - Answer and screen telephone calls
- Division: Personnel Administration - Checking of vacant posts on persal before appointing new members
- Division: Personnel Administration - Open necessary documents/file such as G102, Z198 card, SP file and SV file (after appointment on PERSAL)
- Division: Personnel Administration - Perform promotion for officials who get a higher post and adjust notches accordingly
- Division: Personnel Administration - Checking and verifying all the documents for employment of the new members, such as employment form Z56 (bank form), appointment letter, medical report form, date of assumption of duty and certified copies
- Division: Personnel Administration - Requesting tax numbers from newly appointed members for e-filling
- Division: Personnel Administration - Calculating and capturing of claims such as substance and travel claim, kilometer travel, etc.
- Division: Personnel Administration - Checking and issuing leave credits on persal. And capturing as well
- Division: Transfer Administration - Administer all types of transfer such as, straight transfer, cross literal, interdepartmental and temporary transfer
- Division: Transfer Administration - Assist official with memorandum for transfer
- Division: Transfer Administration - Issuing transfer orders official who are released
- Division: Transfer Administration - Perform relocation of new officials transferred to us
- Division: Transfer Administration - Update transfer registers
- Division: Leave Administration - Maintaining and controlling of G102 and Z168 registers (leave registers)
- Division: Leave Administration - Capturing of Z1a forms on PERSAL
- Division: Leave Administration - Checking that leave credits are available before capturing on PERSAL
- Division: Leave Administration - Calculation of leave credits
- Division: Leave Administration - Comparing leave credits on the G102 register with PERSAL
- Division: Leave Administration - Ensure that leaves taken also appear on the Z168
- Division: Leave Administration - Check if leaves forms are correctly filled in the SV files
- Division: Service Termination - Administer all types of service termination such as resignation, dismissal/discharge, normal retirement, early retirement, death and ill health retirement
- Division: Service Termination - Requesting tax directives from SARS e-filling for service termination and pay leave gratuity accordingly
- Division: Service Termination - Compile memorandum for opening of debts even recover the money owed to the department
- Division: Financial Accounting - Creation and amendment of user profile on BAS system, Termination of user on BAS system
- Division: Financial Accounting - Password reset on BAS system, Log call on behalf of officials when experiencing BAS problems
- Division: Financial Accounting - Checking the correctness of entities that going to be submitted to Regional office, Maintenance of segment details on BAS
- Division: Financial Accounting - Distribute debtors' statements on a monthly basis and also maintain debts files
- Division: Financial Accounting - Reporting losses to Regional Office within 24 hours and maintenance of losses and debts register
- Division: Financial Accounting - Ensure that control measures are in place for all transactions and that all transactions are supported by authentic verifiable documents clearly indicating the approved accounting allocations
- Division: Financial Accounting - Ensure that all transaction is recorded before the closure of accounting month
- Division: Financial Accounting - Compiling and capturing of sundry payment and journals
- Division: Financial Accounting - Handling, compiling and capturing of GG vehicle kilometer
- Division: Financial Accounting - Proper handling of bookkeeping
- Division: Financial Accounting - Draw and analyze BAS reports
- Division: Financial Accounting - Handling of batch control on payments, journal and other financial reporting
- Division: Management Accounting - Provide Budget process advice to other directorate and management Compilation, Coordination and distribution of MTEF and ENE
- Division: Management Accounting - Budget (Capturing & Balancing) (Using BAS)
- Division: Management Accounting - Implementing and evaluating all aspect of budget
- Division: Management Accounting - Ensure departmental budget and program are in line with Budget statement
- Division: Management Accounting - Compile Weekly, Monthly and Quarterly reports for Management and cash flow statement
- Division: Management Accounting - Compile Budget Schedule to Management Area
- Division: Management Accounting - Manage expenditure for whole Region (Three Provinces)/manage over and under spending and advise accordable
- Division: Management Accounting - Maintaining Regional Budget (3 Province Limpopo, Mpumalanga And North West)
- Division: Management Accounting - Prepare in Year Monitoring (Monthly) Or Early Warning Report to report to National Office
- Division: Management Accounting - Ensure proper recording and allocation of revenue and receipts
- Division: Management Accounting - Ensure that banking and capturing of receipts deposits on BAS are done
- Division: Management Accounting - Deliver budget related documentation from and to other Directorates
- Division: Management Accounting - Assist Directorate on their expenditure reports
- Division: Management Accounting - Assist in the preparation of the compilation of monthly reports to National Office
- Division: Procurement Office - Ensure that members of the Bid Specification and evaluation Committee are appointed
- Division: Procurement Office - Handling bid related enquiries
- Division: Procurement Office - Recording of issued bids/price quotations and receiving of bids/price quotations
- Division: Procurement Office - Monitoring of bids progress until awarding compile required budget reports in line with PFMA
- Division: Procurement Office - Compile and align the demand management plan with the allocated budget for units
- Division: Procurement Office - Compile and consolidate the Regional procurement plan
- Division: Procurement Office - Create order on the mainframe LOGIS
- Division: Procurement Office - Handling of registering of prospective supplies on the database
- Division: Procurement Office - Maintaining the database by updating information when required
- Division: Procurement Office - Ensuring database is in rotated on CSD
- Division: Procurement Office - Arrange monthly directorates meetings as per the approved year plan
- Division: Procurement Office - Support the office of the director with secretaries' duties as and when requested
- Division: Procurement Office - Manage daily flow of incoming and outgoing documents
- Division: Assets Management Office - Printing assets register reports
- Division: Assets Management Office - Transferring/moving of assets from one location physically and systemically
- Division: Assets Management Office - Register new assets on assets register
- Division: Assets Management Office - The compiling of monthly and quarterly returns
- Division: Assets Management Office - The process of assets disposing
- Division: Assets Management Office - The management of loss of damaged and lost assets
- Division: Recruitment and Selection - Receiving application forms from the registry office
- Division: Recruitment and Selection - Sorting application forms per reference numbers
- Division: Recruitment and Selection - Ensuring safekeeping and confidentiality of information
- Division: Recruitment and Selection - Ensuring that the gross list is compiled as per approved format
- Division: Recruitment and Selection - Compiling shortlisting memorandum and inviting panel members and unions
- Division: Recruitment and Selection - Compiling interview memorandums and inviting panel members, unions and candidates
- Division: Recruitment and Selection - Taking minutes during interviews as an HRP
- Division: Recruitment and Selection - Administration of criminal clearance
- Division: Recruitment and Selection - Administration of appointment letters
- Division: Recruitment and Selection - Administration of acceptance and confirmations
- Division: Recruitment and Selection - Ensuring that Z83 forms are available in the office
- Division: Recruitment and Selection - Updating records in respect of successful candidates
- Division: Recruitment and Selection - Checking & updating correct information in line with persal information
- Division: Recruitment and Selection - Compiling retention memorandum
- Division: Recruitment and Selection - Verification of qualification
- Division: Recruitment and Selection - Ensuring that indemnity certificate, SAP91 (Finger-prints) are forwarded to Head Office
- Division: Human Resources Development - Manage walk-ins for experiential learners
- Division: Human Resources Development - Write memorandums for experiential learners
- Division: Human Resources Development - Manage and handle receive applications within the Region of experiential learners
- Division: Human Resources Development - Manage the applications, selection and appointments of experiential learners within the Region
- Division: Human Resources Development - Analyze the statistics received from the centers
- Division: Human Resources Development - Compile monthly statistics from all centers
- Division: Human Resources Development - Submit monthly statistics within the stipulated time frames/due dates
- Division: Transport Office - Performing physical inspection of fleet
- Division: Transport Office - Receiving and realizing of trip sheet
- Division: Transport Office - Updating of log book
- Division: Transport Office - Audit of fuel slip
- Division: Transport Office - Updating monthly and daily report
- Division: Transport Office - Sent vehicle to the merchant
- Division: Transport Office - Administration and issuing of state vehicle
- Division: Transport Office - Verify the requisition and document are completed correctly
- Division: Transport Office - Update database of vehicle before and after allocation of vehicle
- Division: Transport Office - Report utilization and mileage of vehicle
- Division: Transport Office - Report vehicle to repair
