Sihle Manxayi

Human resources representative with experience in managing employee benefits, employee hiring and onboarding, performance management and HR records. Reliable and organized team member with the ability to communicate effectively and handle office changes. Skilled at building and maintaining relationships, representing shared company values and managing employees across all levels of an organization. Proficient with HRIS and benefits management.

HR Administrator - Tsogosun Blackrock Casino

(2024-09)

• Recruitment
• Review and arrange for approval of employee requisition forms.
• Manage recruitment of staff in a cost-effective manner.
• Guide managers and facilitate the recruitment and selection process.
• Advertise the position, shortlist candidates and arrange interviews.
• Conduct MIE checks.
• Reference checks
• Type up LOA request, contracts and prepare starter packs which include qualifications/medical aid information/pension-provident info/personal details.
• Generate new contract – all parties to sign.
• Get green action form completed for salary change – complete with HOD signature, and e-mail confirming salary, and type letter to employee regarding new salary as an addendum to their original contract.
• Check that starter pack fulfils checklist requirements.
• Get signatures from HOD’sCollect employee requisition form.
• Ensure that the recruitment bundle is completed and submitted for further processing.
• Facilitate the onboarding process for new employees, conduct orientation sessions, explaining company policiesand procedures, and assisting with the completion of requiredpaperwork.
• Recruitment to be aligned with the EE Plan.
• Termination of employment
• Get resignation letter or dismissal letter signed by employee and HOD.
• Print Green Action form.
• Request claw back – if employee is Med Aid member Check if employee has outstanding loans.
• Request final payroll figures from Dept (especially regarding Leave and shift workers).
• Fill out clearance certificate with employee.
• Assist with retirement fund withdrawal information.
• Send Pension Fund withdrawal notice to Alexander Forbes.
• Send Licences to Compliance and inform Admin, Security and IT for them to be terminated on the system.
• Control that file is signed by HO.
• HR administration processes
• Supervise HR personnel to ensure full and accurate administration of people and T&A records.
• Maintain monthly updated employee record filing system.
• Ensure that all HR Administration is accurate and completed / processed timeously.
• HR Reporting and Data Analysis.
• Employment Equity- co-ordinate committee meetings and related administration.
• Handle all employee benefits i.e. Provident fund, Disability, Funeral Cover Claims.
• Attend to Audits (Eg. Department of Labour).
• Support OH&S on IOD cases.
• Compliance with legislation
• Do follow-ups on queries where necessary
• Respond to telephone queries and refer where necessary.
• Handle walk-in queries and direct to correct person where necessary.
• Advice and counsel employees where possible
• Assist all employees with daily queries especially regarding Home Loans, Cash Plans and Educational Assistance for children.
• Maintain an open, hospitable and friendly environment.
• Maintain database.
• Ensure IR database is updated.
• Ensure injury duties are reported
• Conduct leave audits with departments.
• Filing system
• Add leave / cash plan / ID’s / license forms to personal files.
• Follow up on ID’s and licences and file outstanding documents.
• Conduct personal audits on files to ensure satisfactory standard for external audits.
• Add in Appraisals/any changes on personal forms or bank details, to files.
• Assist Departments who need info in files and keep record of files that leave HR.
• Completed new file for new staff
• Open starter packs for new staff and print their names.
• Keep filing organized in terms of labels/dividers etc.
• File in filing cabinet
• Make sure checklist is adhered to.
• Coordinate learnership programme with external service providers.
• Complete training needs analysis form.
• Organise staff training and development initiatives.
• Monitor and control expenditure against the budget.
• Ensure training is conducted in line with training plan.
• Compile training matrix and ensure implementation.
• Conduct training impact assessment and evaluation.
• Facilitate Implementation and compliance with the performance management policy.
• Alignment of the performance management system with Training and Development.
• Guide managers in addressing poor performance.
• Facilitate mentorship and coaching.
• Stationer
• Order stationery as neededMaintain levels of all necessary paperwork e.g. forms the HR Consultants use.
• HR Notice Board
• Keep notice boards updated and neatPost vacancies and remove after closing date
• Legislative reporting
• Collection of information for reports (ATR, WSP) and present to Employment Equity for final submission.
• Assist in information gathering and skills calculations for BBBEE verification, Collate documentation and co-ordinate audit.
• Payroll
• Work with Sage 300
• Work with PRP
• Work With ESS
• Receive and reconcile the wage book from Human Resources to payroll.
• Ensure payroll is completed in an accurate, timely, and compliant manner.
• Handle the onboarding and termination payroll processes, including final salaries.
• Address payroll-related enquiries from employees and resolve discrepancies.
• Ensure accurate processing of new hires, terminations, promotions, and changes in compensation.
• Collaborate with the finance team to ensure payroll funding is secured and reconciled against budget.
• Check and verify monthly payroll.
• Support HR Manager with all payroll related tasks,
• Policy Development and Compliance
• Assist in implementing and updating HR policies and procedures.
• Ensure compliance with labour laws and regulation.
• Employee Relations/IR/BCEA
• Arrange disciplinary hearings and grievances ensuring notification and attendance of all participants.
• ource suitable managers to chair disciplinary hearings.
• Issue Written Warnings.
• Advise line managers on procedural and substantive fairness issues relating to discipline and incapacity.
• Conduct counselling sessions with employees to address work performance issues.
• Represent the company at CCMA conciliation and arbitration cases supported by external consultants, as necessary.
• Brief consultants appointed to represent the company in CCMA proceedings.
• Ensure complete records of all disciplinary cases are captured and filed.
• Take minutes of disciplinary hearings / counselling sessions.
• Coordinate and chair labour forum meetings.
• Liaise with union members.
• Co-ordinate Union meetings.
• Ensure that all IR Policies and Procedures are followed diligently.
• Conduct Exit Interviews.
• Handle the employee termination processes.
• Ensure that the termination bundle is completed and submitted for further processing.
• Engage with Trade Unions and external stakeholders.
• Ensure compliance with Collective Agreements.
• Compliance
• Enforce and emplement company policies that comply with labour laws.
• Ensure no compromise of company policies.

HR Generalist - AeroklasDuys(Automative Industry)

(2022-06 - 2024-08)

• Recruitment and Hiring
• Develop job discriptions,
• Managing job postings,
• conducting Screening, interviews,
• and assist department manager in selecting candidates for various positions within the organisation.
• Onboarding and Orientation
• Facilitate the onboarding process for new employees, conduct orientation sessions, explaining company policiesand procedures, and assisting with the completion of requiredpaperwork.
• Employee Relations
• Inform management about employee concerns like grievance, conduct investigations in disciplinary matters in accordance with company policies and relavant labour laws and promoting a positive work environment.
• Assisting with performance evaluations, providing feedback, and setting goals.
• Identifying training needs.
• coordinate workshops, Seminars and supporting professional development intiative to inhance skills and competences.
• MERSETA Submission (WSP & ATR Reports)
• HR Policies and Procedures
• Developing, implementing, and enforcing HR policies,procedures, and guidelines to ensure consistency, fairness, andcompliance with labour laws and industry standards.
• HR Administration
• Handle various administrative tasks related to HR functions,such as maintaining employee records and databases,processing employee documentation (e.g., contracts, leave forms), and managing HR-related correspondence (HRIS).
• Labour Relations/IR
• Ensure company follow labour laws.
• Update company on labour law amendmemts
• Promote fair labour practice in the workplace.
• Draft warnings
• Prepare for Disciinary Hearing
• Observe in disciplinary hearing
• Represent company in Bargaining council or labour disputes council.
• Compile HR metrics, generate reports, and analysing datarelated to employee turnover, recruitment, performance, andother HR-related activities to inform decision-making andstrategic planning.
• Payroll Processing
• Work with Sage 300
• Work with PRP
• Work with Employee Sage self service
• Receive and reconcile the wage book from Human Resources to payroll.
• Ensure payroll is completed in an accurate, timely, and compliant manner.
• Handle the onboarding and termination payroll processes, including final salaries.
• Address payroll-related enquiries from employees and resolve discrepancies.
• Ensure accurate processing of new hires, terminations, promotions, and changes in compensation.
• Collaborate with the finance team to ensure payroll funding is secured and reconciled against budget.
• Check and verify monthly payroll.
• Support HR Administrator with all payroll related tasks, where applicable.
• Enter and verify employee data, including hours worked,overtime, leave taken, and other relevant information into thepayroll system.
• Payroll Reconciliation
• Assist in reconciling payroll reports and identifyingdiscrepancies or errors. Collaborating with the financedepartment to ensure accurate recording and reporting of payroll related transactions.
• assist with the administration of employee leave, includingprocessing leave requests, updating leave balances, andensuring compliance with company policies and labour laws.
• Record Keeping and Documantation :
• Maintain accurate and up-to-date payroll records, employeefiles, and documentation related to payroll processing. Ensuringconfidentiality and security of payroll information.
• Reporting to Employees Enquries
• Provide support and assistance to employees regardingpayroll-related inquiries, discrepancies, and issues. Addressingqueries in a timely and professional manner.
• Compliance and Reporting
• assist in ensuring compliance with relevant labourlaws (LRA,EEA&BCEA), regulations, and company policies relatedto payroll processing and employee compensation. Generatingpayroll reports and assisting with audit preparations as needed.
• Collaboration with HR and finance department
• I collaborate with HR and finance departments to ensureseamless integration of payroll processes with other HR andfinancial activities. Communicating effectively to resolvediscrepancies and improve efficiency.

Diploma - Human Resources Management - Nelson mandela University (2018 - 2021)