Simamkele Madalambane

Detail-oriented Project and Contract Administrator with hands-on experience in SAP, financial administration, and project coordination within the public sector. Proven ability to manage invoices, support contract performance and monitoring, and coordinate stakeholders across multiple projects. Strong track record of maintaining accurate financial records, supporting tender processes, and ensuring compliance with organisational procedures.

Highly organised, deadline-driven, and effective in fast-paced environments.

Admin support intern – Project, Financial & Contract Administration - City of Cape Town (CCT)

(2024-09 - 2026-06)

• Coordinate project administration activities, ensuring accurate documentation and smooth communication between internal departments and external service providers
• Manage correspondence, resolve queries, and escalate issues to relevant stakeholders to maintain project progress
• Prepare and distribute project documentation, including reports, registers, and stakeholder updates
• Record meeting minutes and track action items to ensure accountability and follow-through
• Maintain and update project risk registers, constraint logs, and stakeholder engagement records
• Request quotes from the service providers
• Activate service request from the vendor
• Capture and process invoices on SAP, ensuring compliance with financial controls and organisational procedures
• Raise purchase requisitions and update purchase orders to support procurement processes
• Monitor project expenditure against budgets to support cost control and reporting
• Maintain accurate financial records and assist in compiling financial reports
• Monitor contract performance and support reporting for transversal tenders and contracts
• Assist with preparation of tender documentation and respond to contract-related queries
• Coordinate stakeholder and vendor meetings to support contract execution
• Compile and manage contract and project documentation for internal use
• Monitor and update vendor performance against KPIs to ensure compliance with contract requirements
• Log change requests for contracts from supply chain
• Monitor purchase orders usage

General Assistant – Administration - St Johns Instant Services

(2023-03 - 2024-09)

• Captured invoices and maintained accurate administrative records
• Processed online orders and supported customers with order completion
• Reviewed and proofread order forms to ensure data accuracy
• Responded to customer queries via email and provided administrative support
• Maintained organised filing systems for efficient document retrieval

In-Service Training – Administration - Lewis Stores

(2019-08 - 2019-11)

• Handled incoming and outgoing customer calls, resolving queries professionally
• Captured and maintained accurate client information in company systems
• Organised and managed administrative documentation and filing systems

Advanced Diploma - Project Management - Cape Peninsula University of Technology (2021)

National Diploma - Management - Cape Peninsula University of Technology (2019)

Matric Certificate - Siphamandla Secondary School (2015)