Senior SCM Specialist - National Health Laboratory Services - Johannesburg
(2025-01 - 2026-05)
Reported to the Manager Tenders & Contracts and led (10) SCM Specialists that reported to me throughout the full tender process cycle from the end user requisition to an award of contract
- Managing the bidding process, ensuring the compliance to SCM policies, PPPFA and PFMA
- Overseeing the drafting of tender documents, and adhere with legal and best practice principles
- Facilitating tender briefings, bid openings and supplier presentations
- Coordinating the finalization of contracts and ensuring all parties are informed
- Review the bid specifications, bid documents before advertising and Observation of successful bidders publication on the website & the National Treasury E-Tender
- Present the BEC recommendation report to the BAC
- Develop specifications for contracts, items to be advertised in line with financial regulations
- Ensuring contracts are accurately recorded and updated in the contract register
- Overseeing contract administration, including variations, amendments and renewals
- Monitoring contract performance and ensuring adherence to agreed-upon terms and conditions
- Managing supplier performance and addressing any issues related to contract compliance
- Facilitating dispute resolution related to contracts
- Building and maintaining relationships with suppliers
- Evaluating supplier performance and identifying areas for improvement
- Negotiating contracts with vendors and ensuring value for money
- Managing the supplier database and ensuring suppliers are properly registered
- Ensuring compliance with all relevant legislation, regulations and company policies
- Implementing and maintaining SCM policies and procedures
- Ensuring good governance within the division
- Supervising and mentoring of the SCM Specialist
- Delegating tasks and ensuring work is completed on time and to the required standards
- Providing training and support to team members
- Preparing of EXCO, FINCOM, Statistics & Tender reports
- Analyzing data & identifying trends to improve NHLS SCM performance
- Compiling Contract Monitoring & Performance report
SCM Specialist - City of Cape Town Metropolitan Municipality - Cape Town
(2018-11 - 2024-12)
Reported to the Head Supplier Management and oversight of the Office Assistants and the EPWP's
- Conclude a procurement plan in line with the budget and strategic objective of the department
- Identify high-usage items for the conclusion of mini-contracts and high-value contracts
- Coordinate the process of transversal contracts for the department
- Conclude the drafting of specifications and give input into the procurement process
- Report on all Demand Management activities to the relevant structures internally and externally
- Research and analysis of certain commodity pricing to provide data in order to allow for determination of whether prices are market related
- Support Demand Plan Development from a systems perspective
- Engaging with SPOs to compile and develop data packages for the Demand Plan
- Assisting SPOs by contributing to the development and improvement of processes to enhance demand plan management and implementation
- Updating of the demand plan information based on feedback received from user departments
- Managing and controlling of the SCM records management section
- Manage and co-ordinate responses for the SCM department in respect of requests from the Auditor General of South Africa (AGSA)
- Co-ordinate and Facilitate the SCM RFI's for Audit purposes (AGSA)
- Performing the role of tender, contract administrator and contractual issues
- Undertake the tender and contract administration for branch procurement contracts
- Assistance with drafting of tender and contract related documents
- Support the SCM Practitioners on daily responsibilities to tenders and contracts
- Receive Excellent Performance Awards in the SCM Department for clean audit from the Executive Level of Supply Chain Management (SCM Director & CFO) in 2017 and 2022
- Submission of SCM Records Management monthly report
Senior Administrative Officer - City of Cape Town Metropolitan Municipality - Cape Town
(2016-07 - 2018-10)
Reported to the Manager BAC Support and oversight of the Office Assistants and the EPWP's
- Manage and co-ordinate responses for the SCM department in respect of requests from the Auditor General of South Africa (AGSA)
- Co-ordinate and Facilitate the SCM RFI's for Audit purposes (AGSA)
- Performing the role of tender, contract administrator and contractual issues
- Undertake the tender and contract administration for branch procurement contracts
- Assistance with drafting of tender and contract related documents
- Support the SCM Practitioners on daily responsibilities to tenders and contracts
- Managing and controlling of the SCM records management section
- Accomplish three consecutive clean audits for the SCM Department RFI's conducted by the Auditor General of South Africa (AGSA)
- Accomplish the clean audits for the SCM Department's record inspection conducted by the Provincial Archives & City of Cape Town Records Management
- Coordinate and focus on the three audits and five investigations that were identified for the SCM Department both internal and external
- Execute and complete the tender document scanning project to ensure that the SCM Department has an electronic soft copy and to avoid loss of documentation
- Proposal of the Digitization Project Team in collaboration with SCM Records Management to the SCM Director to ensure that the SCM Department acquire it's own scanning device
- Submit annually a complied list of records to be destroyed to Records Management to get approval for destruction from the Provincial Archives
- Maintain the Director's Cabinets, BAC, Minutes, Agendas, Reports and Resolution
- Undertake research on Supply Chain Management Records Management
- Submission of SCM Records Management monthly report
Archivist: Appraisal - Department of Cultural Affairs and Sport (DCAS) - Cape Town
(2014-01 - 2016-06)
Reported to the Assistant Director Records Management and oversight of the Records Clerks
- Implementing the approved records management procedures and Processes
- Implementing the file classification and allocating the correct reference
- Reporting amendments, additions and implantation to be done on the file classification plan
- Assessing, discussing and submitting matters concerning the registry procedures
- Ensuring record management and preservation in compliance with policies and legislation
- Ensuring that the records inventory is arranged, recorded and maintained
- Providing guidance to personnel on records systems, processes and tasks applications
- Classification of the records according to approved filing system
- Ensuring the compliance to the standard document procedures
- Filing of archival records in the stack rooms and verification of transfers of archives
- Supply of archival records to the researchers, governmental bodies and staff
- Processing of records and stack room management, retrieval of documents and files
- Arrangement and description of archives, records and Data coding of archives
- Care of collection non- public records, microfilm, photographs, maps, digital and electronic
- Review policies, procedures and client offices with the managing of electronic records
- Presenting the provision of preservation and conservation during archives week
- Assists the digitization project team with the list of archival records, publication and maps
- Submission of the monthly report for the work done by the EPWPs
Regional Assistant Librarian - Department of Cultural Affairs and Sport (DCAS) - Stellenbosch
(2013-03 - 2013-12)
Reported to the Assistant Director Collection and oversight of the Library Clerks
- Arranging books in shelves using the Dewey Decimal System and the alphabet
- Checking books for damages and packing of books in boxes
- Scanning items (books) to redundant and discard patron identification
- Moving cartons of obsolete books to redundant & discard stores for disposal
- Counting of books in relevant categories, i.e. non-fiction, fiction, adult, juvenile
- Creating new item list on SLIMS (Item returns and issued)
- Checking and verifying new consignments of library items
- Shelve reading, Sorting and weeding books, Receipt of approval books
- Maintain a filing system for research documents creating a database
- Creating MS excel spreadsheet, including formatting and formulas
- Allocation of library material by making use of MS excel spread sheets
- Classification of library material according to a system
- Providing the EPWPs with the month's tasks as directed by management
- Checking the filing of transferred records by the EPWP's in the stack rooms
- Typing the time sheets for the EPWP's for the month
- Examining the performance of EPWPs and their conduct at work
- Assist with stock take at public libraries and disposal library material
- Assist with processing of library material during tours
Logistics Clerk - Melbro Logistics Services (Epping Industrial) - Cape Town
(2012-09 - 2013-01)
Reported to the Manager Inventory Management and oversight of the Inventory Assistants
- Procuring of the goods i.e. cleaning material, stationary and inventory
- Control the usage of the logistics stock, stock control and stock taking
- Capturing orders from our clients checking pricing on those orders
- Booking the delivery of those orders with our clients, primarily distribution Centre
- Processing credit notes, invoicing, transport cost allocation for deliveries
- Monitoring and ordering inventory of office suppliers
- Answering, directing phone calls and taking distribution messages
- Perform general office duties and stock taking and stock control
- Photocopying, Printing, Sorting, Scanning and Faxing of documents
- Checking various items for completeness and correctness
- Coordinates the activities aimed at the safekeeping of the logistics
- Maintaining filing systems and compiling records of office activities
Admin Ticket Official - Passenger Rail Agency of South Africa (PRASA) - Cape Town
(2012-04 - 2012-08)
Reported to the Arear Manager and oversight of the General Assistants
- Advises passengers of train service status, changes or delays in train services
- Issues tickets at the station using reservation system
- Issues tickets to defaulters at stations
- Issues booking fee (penalty) tickets to defaulter
- Complies with station cash arrangements
- Signs for PTIM and petty cash after ensuring correctness
- Counts money generated at end of shift and Perform daily banking procedures
- Inspects infrastructure at workplace for any defects
Administration Clerk - Cape Argus Newspaper - Cape Town
(2012-01 - 2012-03)
Reported to the Editorial Manager and oversight of the General Workers
- Daily receive papers and capture the information
- Submit captured data to editors for final check before printing
- Capture and implement research based information
- Maintain electronic database of opinions and precedent
- Conduct research for professional staff member
- Typing of transcriptions for the editors
- Photocopying and Faxing of documents
- Handling telephonic calls from the clients
- Assist with any other duties as instructed by the management
