Executive Assistant & Coordinator
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Olwethu Kopo is a seasoned Executive Assistant, with 6 years’ experience in; (1) offering administrative support to Partners and Associate Partners especially in the consulting field, (2) she is a Coordinator of events, board meetings, and retreats, and (3) has a passion for health and wellness with a mental well-being focus within the corporate space.
-I can coordinate, set up, and manage VIP parties for the local Johannesburg office annual retreats,
-I have coordinated bi-annual global trainings for 150+ junior staff members from 6 different regions globally for 4 consecutive years.
-I can also create SharePoint site for management of sales appointments and calendars for various persons.
- I support with the development and advancement of the office culture by being an active member of the office social and wellness team.
-I host a training website (Kubicle) for new joiners in the firm (who would later attend the training events that I would coordinate). I would track the progress and report on the feedback.
-Prepare monthly site-visit packages with site-specific survey results including PowerPoint presentations that track performance improvement, accountability benchmarks and summary reports.
Project and Administrative Assistant
-I provided administrative support to ensure efficient operation of office by ensuring that office stationery was up to date, and I also supported with vendor management.
-I answered phone calls, schedules meetings, and supports visitors by being the face of the office.
-I carried out administrative duties such as filing, typing, copying, binding, scanning etc.
-I completed operational requirements by scheduling and assigning administrative projects and expediting work results.
-I made travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
-I exhibited polite and professional communication via phone, e-mail, and mail by being patient and understanding to all and every call made and received.
-I supported the team by performing tasks related to organization and strong communication.
-I researched and conducted data to prepare documents for review and presentation by boards of directors, committees, and executives.
-I supported with the preparation of meetings.
-Accurately recorded minutes from meetings.
-Greeting visitors and deciding if they should be able to meet with executives.
-I used various software, including word processing, spreadsheets, databases, and presentation software.
-Reading and analyzing incoming memos, submissions, and distributing them as needed.
-Making travel arrangements for executives.
-Performing office duties that include ordering supplies and managing a records database.
