Smangele Ngema

Dedicated and detail-oriented Operations, Administration and Supply Chain Professional with more than 10 years of experience supporting inventory control, supplier management, finance administration, SHEQ compliance, reporting, and operational processes. Experienced in invoice verification, stock control, supplier liaison, asset administration, audit preparation, and documentation management. Strong knowledge of Occupational Health and Safety legislation, compliance standards, and operational reporting.

Proficient in Advanced Microsoft Excel, workflow management systems, and administrative controls. Recognized for accuracy, attention to detail, and the ability to meet strict deadlines in fast-paced environments.

Compliance and Operations Administrator - Bidvest SACD - Durban, South Africa

(2011-12)

• Verify supplier invoices against approved rates and supporting documentation before processing.
• Liaise with suppliers and service providers regarding pricing, delivery schedules, invoice queries, and service performance.
• Assist with financial administration activities, including invoice reconciliations and creditor documentation.
• Maintain accurate inventory records and workflow management systems to ensure stock availability and compliance.
• Coordinate receiving, dispatching, stock counting, storage activities, and inventory control procedures.
• Prepare operational and management reports, ensuring accuracy and adherence to reporting deadlines.
• Compile and maintain B-BBEE compliance records and audit documentation.
• Coordinate environmental reporting and maintain compliance records in line with company requirements.
• Attend meetings, compile minutes, and maintain operational records and filing systems.
• Support asset control processes through accurate record maintenance and documentation management.
• Ensure supplier documentation is updated, filed, and available for audits and inspections.
• Participate in stock counts, inventory verification exercises, and operational audits.
• Conduct SHE inspections, audits, risk assessments per OHSA + ISO 9001/14001/45001.
• Manage contractor compliance, permit-to-work systems, and incident/IOD investigations.
• Oversee fire safety, first aid, PPE, and environmental monitoring including water usage.
• Maintain SHEQ documentation and coordinate facility service providers.
• Coordinate safety inductions and training for employees, contractors, and visitors. Maintain training registers and competency records.
• Update and monitor training matrix. Ensure annual medicals are completed.

Safety Administrator - MJH Tilers CC - Durban, South Africa

(2008-03 - 2011-11)

• Conducted monthly workplace inspections and ensured compliance with Occupational Health and Safety legislation.
• Prepared and maintained Health & Safety files, registers, and compliance documentation.
• Ordered, issued, and monitored Personal Protective Equipment (PPE) requirements for employees.
• Conducted employee inductions and in-house safety training while maintaining attendance registers and records.
• Investigated incidents and maintained reporting records in accordance with company procedures.
• Assisted with internal and external audits and ensured corrective actions were implemented.
• Maintained compliance documentation and supported regulatory inspections.
• Scheduled and monitored employee medical examinations and training requirements.
• Ensured safety records, competency documentation, and employee files remained current and audit-ready.

National Diploma - Safety Management - University of South Africa (UNISA) (2012 - 2016)

Senior Certificate - Grade 12 - Zeph Dhlomo Secondary School (1999 - 2003)