EXPORT DOCUMENTATION CLERK - Macadamia nuts, perishables - Ebenezer Couriers - Durban, South Africa
(2014-01 - 2016-04)
- Arranged export bookings with shipping lines
- Monitored and updated stack dates and vessel schedules to meet cutoff requirements
- Submitted shipping instructions via shipping line portals
- Reviewed draft bills of lading for accuracy prior to final release
- Obtained freight rates and confirmed applicable charges for processing and payment
- Submitted release documentation and coordinated bill of lading releases
- Arranged telex releases if applicable
- Processed cargo dues via OTC
- Captured and submitted customs entries via Easy Clear
- Prepared drafts documents for client approval and then process final export documentation (PPECB, Phytosanitary Certificates, COO, EUR1, SADC, Form A)
- Ensured dispatch of original documents within 5–7 days post vessel sailing
- Submitted completed shipment files for invoicing and ensured proper file closure
EXPORT CONTROLLER - Macadamia nuts, perishables - CH Logistics - Durban, South Africa
(2016-05 - 2022-06)
- Managed receipt and execution of shipping instructions from overseas agents
- Liaised with suppliers to ensure cargo readiness and alignment with shipment schedules
- Negotiated ocean freight rates with carriers to achieve cost-effective solutions
- Secured bookings with shipping lines in accordance with vessel schedules and stack cut-off requirements
- Coordinated merchant and carrier haulage for efficient container movement and loading
- Prepared and submitted shipping instructions via carrier platforms
- Captured and submitted export customs declarations via CargoWise, ensuring SARS compliance
- Administered port and carrier cargo dues through OTC systems
- Verified and processed freight and landside charges for payment authorization
- Prepared and managed export documentation (PPECB, Phytosanitary Certificates, COO, EUR1, SADC, Form A) in line with regulatory requirements
- Coordinated submission of documentation and facilitated timely Bill of Lading (B/L) releases with carriers
- Monitored vessel movements, including ETD and ETA, ensuring proactive communication of updates
- Ensured dispatch of original export documentation within stipulated timeframes post-ETD
- Oversaw file billing processes, ensuring accuracy, rate confirmation, full cost recovery, and timely file finalization
IMPORT & EXPORT CONTROLLER - hazardous, and dry cargo sectors - Lengime Mobilis CC - Durban, South Africa
(2022-08 - 2023-08)
- Managed end-to-end sea freight import process from file registration through to final delivery
- Requested ANF and obtained freight and landside charges from carriers
- Processed customs clearance via Cargo Wise
- Arranged and authorized payment of VAT and/or DUTY as applicable
- Processing carrier cargo dues via OTC
- Monitored shipment movements, including ETD and ETA tracking
- Submitted all required documentation to shipping lines to secure cargo release
- Coordinated transport instructions to haulers upon receipt of carrier release
- Arrange with transporters for container delivery
- Finalized import files by submitting clearance documentation and ensuring accurate file closure and hand over to manager
- Managed full export lifecycle across all modes, including booking, execution, and final delivery
- Negotiated freight rates and secured bookings with shipping lines in line with operational requirements
- Coordinated hazardous cargo applications and approvals in accordance with IMDG regulations
- Arranged merchant and carrier haulage, including container packing and stack placement
- Processing navis
- Prepared and submitted hazardous declarations and supporting compliance documentation
- Coordinated provision of tremcards and hazardous labelling for warehouse loading
- Managed pre-advice of containers and shipment details to relevant stakeholders
- Administered specialized documentation for charcoal exports (MSDS, vanning certificates, weathering certificates, test certificates, indemnities, and accreditations)
- Submitted shipping instructions and export customs entries via CargoWise (SARS compliant)
- Processed cargo dues and arranged payment of freight and landside charges
- Prepared export documentation including COO, EUR1, and SADC certificates
- Coordinated submission of shipping documents and facilitated Bill of Lading (B/L) releases
- Monitored vessel schedules (ETD/ETA) and ensured proactive shipment tracking
- Ensured timely dispatch of original export documentation post-ETD
- Oversaw invoicing, ensuring rate confirmation, cost recovery, and accurate file finalization
AGRI EXPORT / IMPORT CONTROLLER - Macadamia nuts, perishables - FR MEYER'S SOHN
(2023-10 - 2026-04)
- Negotiated ocean freight rates with carriers to achieve cost-effective solutions
- Secured bookings with shipping lines
- track vessel schedules and stack cut-off requirements
- Coordinated merchant and carrier haulage for efficient container movement and loading
- Process Navis
- Prepared and submitted shipping instructions via INTTRA and carrier platforms
- Captured and submitted export customs declarations via Cargo Wise
- Process cargo dues via OTC
- Verified and processed freight and landside charges for payment
- Prepared and managed export documentation (PPECB, Phytosanitary Certificates, Chambers, EUR1, SADC, Form A)
- Coordinated submission of shipping documentation and facilitated timely Bill of Lading (B/L) releases
- Monitored vessel schedules, ensuring accurate ETD/ETA tracking and proactive updates
- Ensured dispatch of original export documentation within required timeframes post-ETD
- Status report to be sent (Monday, Wednesday and Friday) to clients
- Managed billing processes, ensuring rate confirmation, full cost recovery, and accurate file finalization
- Registered and managed import files within Cargo Wise
- Coordinated with shipping lines and agents to monitor shipment progress and update system milestones
- Facilitated regulatory inspections, including Plant Inspection, Port Health, and State Veterinary requirements
- Managed EFT payments related to shipments in line with operational requirements
- Maintained and updated shipment status reports for internal and client communication
- Coordinated shipment releases with carriers and ensured timely processing
- Issued transport instructions and monitored delivery through to final destination
- Provided clients with accurate delivery updates and maintained system integrity within Cargo Wise
- Ensured billing accuracy prior to submission to the invoicing team
- Sent client billing and supporting documents for shipment
