Bookkeeper - NOORDHEUWEL PHARMACY - Krugersdorp
(2022-11 - 2026-06)
Software: Sage Business Cloud Accounting & Unisolv Retail Solutions. Reason for leaving: Relocated from JHB to Somerset West, Western Cape.
- Approve Cash up Reconciliation
- Cash up Control Overview, Corrections & updates
- Override Transactions @ Tills x 4
- Cashbook Processing: FNB Current / Call & Credit Card / Loyalty Cards / Small Petty Cash / Large Petty Cash / Nedbank
- Spot check the money coming in from the drivers
- Spot check cash counts
- Submit monthly Cash Recon to Management (incl: daily cash up / large petty cash / credit cards / mobile credit cards)
- Debtors: Check Age Analysis & initiate follow up, process debtors journals
- Medical Aid: Check & approve reconciliations & process journals
- Process Medical Aid Performance Based Rebates
- Creditors: Check Reconciliations & Credit Notes
- Check & reconcile purchases & vat calculations
- Check Stock adjustments
- Review Petty Cash Vouchers, Allocations & Wages Calculation for students
- Update Fixed Asset Register, calculate depreciation & process journal
- Journal turnover, purchases & cost of sales from Unisolv to Sage Accounting
- Prepare & process monthly provisions & accrual journals
- Staff Account Purchases Reconciliation, calculate discounts & submit for payroll deductions
- Payroll Reconciliation & Process monthly Journal
- Reconcile Staff & Other Loan Accounts
- Reconcile Inter Company/Bank Transfer Account
- Reconcile Salary Control Account
- Resolve Suspense Accounts
- VAT reconciliation & submission
- Review Income Statement & Balance Sheet
- Payroll Backup
- Reporting and implementing processes and procedures in finance department
- Compile & Submit Management Accounts
- Assist with discrepancies & Audits
- Give information needed to make critical financial decisions
- Assist with strategic planning & Cashflow
- Keep information about current legislation relating finance and accounting
Creditors - RJ CONNECT - Randburg
(2021-11 - 2022-11)
Importer & Distributor of IT products, support & implementation. Software: SAP Business ONE. Reason for leaving: Career Development Opportunity.
- Creditors Local & Foreign - capture invoices, transactions & payments – Book value R5mil
- Calculate & process Landed Cost for foreign invoices
- Reconcile supplier statements to invoices captured
- Create monthly report to indicate money owing, discount structures, date driven validity of discounts to enable timeous payments
- Prepare monthly reconciliation reports of Creditors Account statement against payable Age Analysis
- Check & match invoices against orders ensuring that stock invoiced have been GRV'd correctly
- Sending Remittance Advices to suppliers
- Daily Bank Statement allocations of payments
- Business Expenses / Expense claims – capture local & international travel claims
- Control petrol slips & fuel reconciliation
- Assist with year-end GL reconciliations
- Co-ordinate Company Motors Vehicles x 12 - services, fuel expenses, required maintenance & licence renewals, e-toll accounts & tracking
- Credit Cards monthly recons – process & reconciling credit card receipts to statements
- Maintain Cellphone contracts x 12 – Liaise with Vodacom i.r.o. upgrades & contract changes
- Manage building maintenance for the company
Financial Administrator - CALAFRICA - Roodepoort
(2020-07 - 2021-04)
Import & Supply Water & Fluid Control Products. Reason for leaving: Family Responsibilities.
- Creditors: Bookvalue +-R3 mil - ZAR & EUR – Full Function - Process, Reconcile, Payments & Correspondence
- Debtors: Bookvalue +-R5 mil - ZAR – Reconcile, Statements, Debt Collecting & Correspondence
- Cashbook: Process & Reconcile Petty Cash, Call & Current Accounts incl. Discounts & Intercompany Transfers
- General Ledger: Process Journals & all Reconciliations
- Prepare monthly cashflow
- VAT: Prepare VAT reports & load for payment / refund
- Loans: Intercompany x 4 & Staff – process & reconcile
- Fixed Assets: Process & Update register
- Inventory: Process stock-take & check valuation report
- Imports: All correspondence & bank payments towards EUR Creditors
- Management Accounts: Prepare & submit
- Forecast: Update schedules for yearly cost projection for stock items
- Assist in Budget & Audit preparation
Bookkeeper - PETROTANK SA - Krugersdorp
(2014-08 - 2019-09)
Manufacturing of above- & underground petrol tanks. Reason for leaving: Retrenchment due to operational requirements.
- Managing & Reconciliation of Local & Foreign Cashbooks, Accounts Payable (Book value R5 million), Accounts Receivable (book value R7 million)
- Review, verify & approve source documents before processing
- Review all financial processing have been completed and processed accurately and timeously
- Overseeing and authorising the effective payments for creditors local and foreign, wages and salaries
- Monitoring and balancing accounting reports and ageing
- Reconciliation of General Ledger and Trial Balance Accounts
- Monthly journals, provisions & adjustments
- Preparation of monthly cash flow forecast
- Additions and depreciation on Fixed Assets and Fixed Asset control
- VAT processing, payments and reconciliation
- Reconciling of bank accounts x 4 – Current, Notice, Intercompany & EUR accounts with Nedbank & FNB
- Reconciling of control accounts: VAT, Salary and Wages-, Suppliers, Customer and Staff loan accounts
- Maintain internal control systems
- Maintain complete filing system to support records
- Leading the team during external accounting audits
Head Office: Creditor Supervisor - FIDELITY SECURITY SERVICES - Krugersdorp
(2012-08 - 2014-07)
3 Reporting Employees. Book value: +-R20 million. Reason for leaving: Career growth into a Bookkeeping position.
- Review and approve reconciliations done by creditor clerks and maintain standards
- Receiving of invoices and ensuring that the necessary authorisation is obtained
- Preparation of invoices and capturing onto SAP before month-end deadlines
- Liaising with creditors concerning any queries and ensuring that they are resolved
- Ensure that all clerks respond to supplier and internal queries
- Ensure that Procurement is advised of outstanding invoices
- Preparation and capturing of creditors payments ensuring that payments are timeous as per agreed terms within the Group policy directives and clearing of payments
- Ensuring that all monthly statements are received before closing off on the 4th working day after month-end
- All Creditors' accounts to be reconciled by the 4th working day after month-end
- Accurately raise accruals according to the above-mentioned reconciliations by the 4th of each month
- Review and approve monthly accruals and ensure that they are processed before the month-end close off
- Maintain VAT processing standards according to the VAT Act
- All final recons in preparation of payments performed monthly by the 20th
- Ensure filing of relevant documentation is done according to standard
- Review and sign off clerks' housekeeping files monthly and retain with a monthly report to Group Accountant
- Review all creditor accounts ensuring correct ageing
- Hold regular meetings to assess challenges and provide action plans to ensure that the Group meets its deadlines in conformity with accounting practice and Group policies
- Communicate Group policy and deadline across the Group when necessary
- Training of Creditors Clerks
- Check national creditors age analysis for debit balances and take appropriate action
- Provisions for cash flow
- Various cost analyses
- Maintain BEE certificates
- Maintain a record of Supplier Agreements
Assistant to the Financial Manager - OXYGEN FOR LIFE SA - Muldersdrift
(2011-03 - 2012-02)
Distribution of Health Products.
- Full bookkeeping functions for 2 companies up to Trial Balance
- General Ledger Journals & Reconciliations
- Inventory, Debtors, Creditors & Cashbook (Book value R3mil) – Reconciliations & Correspondence
- Petty Cash - responsible for R60,000
- VAT, Fixed Assets
