Receiving Administrator/Stock Controller at Sperosens (2022-08 – 2023-01)
- Coordinate the receiving and verification of incoming goods for imports, ensuring accuracy and completeness of shipments i.e order dispatching to clients, order escalations etc.
- Inspect and verify the condition and quality of received goods, maintaining detailed records and reporting any discrepancies or damages.
- Prepare and process documentation for customs clearance and import/export compliance, including invoices, packing lists, and customs declarations.
- Coordinate with freight forwarders and carriers to schedule and track inbound and outbound shipments.
- Communicate with suppliers, vendors, and customs authorities to resolve any issues related to imports and exports.
- Ensure compliance with import/export regulations, tariffs, and trade agreements, staying updated on changes in trade laws and requirements.
- Coordinate with internal departments to facilitate the smooth flow of goods through the import and export process, including inventory control and warehouse operations.
- Maintain accurate records of import and export activities, including shipment tracking, duties, and taxes paid.
- Participate in regular audits of import/export activities to ensure accuracy, completeness, and compliance with regulations.
- Utilize import/export management systems and software to streamline processes and maintain accurate documentation.
- Manage and maintain accurate records of inventory levels, transactions, and movements.
- Analyze inventory levels and usage patterns to forecast demand and ensure adequate stock levels.
- Coordinate with purchasing and procurement teams to ensure timely replenishment of stock.
- Conduct regular inventory audits to reconcile discrepancies and identify variances.
- Implement inventory control procedures and best practices to minimize losses and maximize efficiency.
- Identify slow-moving or obsolete inventory and implement strategies for liquidation or disposal.
- Collaborate with warehouse and logistics teams to optimize storage and handling of inventory.
- Generate regular reports on inventory levels, stock movements, and performance metrics.
- Monitor and enforce compliance with inventory management policies and procedures.
- Utilize inventory management software and systems to streamline processes and maintain accuracy.
Stock Controller at IOT.nxt (2018-11 – 2021-02)
- Forecast supply and demand to prevent overstocking and running out-of-stock (OOS)
- Enter purchase details (vendors information, invoices and pricing) into internal databases
- Place orders to replenish merchandise as needed
- Track shipments and address any delays
- Oversee storage of items, particularly of high value items
- Evaluate suppliers' offers and negotiate profitable deals
- Coordinate regular inventory audits
- Liaise with warehouse staff and other internal to do QA
- Keep updated inventory records (including daily internal requisitions)
- Ensure purchases do not exceed budget
- Do monthly recons
- Check for stock laying around and secure the stock and update the system
- Creating item codes and deleting duplicates
- Following up on negative inventory and updating the system
- Ensure all bins are counted in full by month end.
- Ensure all stock discrepancies are investigated and communicated to Procurement Manager and Finance Manager
- Ensure all bins are used effectively, marked correctly and product codes displayed on correct location.
- Ensure stock takes are conducted.
- Conduct 3rd counts of stock as required.
- Ensure effective housekeeping in stock holding area at all times.
- Ensure data systems are accurate and updated at all times.
- Pull stock valuation reports from and ensure all stock are allocated correctly.
- Maintain stock control systems and ensure sufficient stock availability at all times.
- Provide stock reports as required by the Warehouse Managers and the Procurement manager
- Investigate system variances and resolving
- Responsible for stock audit
- Develop SOP's for the division
Stock Controller at BME (OMNIA Group) (2016-11 – 2018-10)
- Maintain accurate record of inventory and stock management systems according to set standards
- Ensure regulation of in-stock level complies with inventory parameters
- Develop inventory control models that promote lower cost of sales, shorter lead times, and reduced stock levels
- Oversee the standard of merchandising to ensure appropriate presentation of stock
- Collaborate with production personnel to ensure manufactured products are of consistent quality
- Engage in the forecast of supply and demand to obtain information useful in improving the continuity of supply chain
- Oversee the functionality of electronic ordering systems and POS systems
- Supervise the maintenance of a warehouse/storeroom and ensure proper arrangement of stock
- Carry out stock management operations in line with set product/retail policies and procedures
- Utilize specialized programs in maintaining record of store execution performance
- Conduct assessment of supply chain to identify risks and develop solutions useful in minimizing losses
- Oversee the placing of orders and ensure requested goods are delivered on time
- Establish and maintain good working relationships with suppliers to enable easier procurement of products
- Work alongside workshops personnel to ensure required products are readily available
- Ensure purchase inventory is within specified budget; readily notify the retail manager when budget is exceeded.
Compliance Assistant at Medilogistics (2014-04 – 2016-10)
Report to the Operations Manager. Supervising 15. Service Medilogistics as a Compliance Officer
- Telephone screening for the management.
- Administer flow of documents
- Minutes taking, distribution and follow up of action items
- Leave Management of staff
- Order stationery
- Arrange staff meetings for the Operations Manager
- Compiling/Submission of daily call report for parcels not collected at doctors' rooms.
- Monitoring of all tracking queries directed towards the Medilogistics Tracking department and following up on queries.
- Ensuring that feedback is given within two hours after a request is submitted and handling of escalated queries.
- Handling of requests from Medilogistics Network managers and delegating work to respective clusters.
- Assisting Medilogistics I.T support with queries and requests from doctors' rooms.
- Scheduling appointments for installations and maintenance with doctor's rooms on behalf of Network Manager(s) and I.T support.
- Compiling of patient switching lists for inland doctors and distributing said lists to Medilogistics CC agents.
- Distribution of outbound call work to Medilogistics Call Centre administrators and reporting on work done.
- Provide information, recommendations for transportation and logistics cost reduction opportunities.
- Communicating urgent requests received from cluster line managers to respective hubs and providing feedback.
- Tracing of faxes and allocating traced documents to respective profiles.
- Providing direct assistance to doctors with regards to logistical & administrative queries.
- Execution of priority urgent queries, i.e. picking of parcel, scanning and ensuring parcel is brought to the relevant courier/s for delivery.
- Arranging SDX/Next day/Saturday deliveries and Urgents.
- Responsible for transportation analysis and savings/cost opportunity.
- Arranging replacement parcels as required after thorough investigation.
- Transporter negotiation, selection and performance measurement.
- Compiling SOP's for relevant Medilogistics departments.
- Assistance with queries on outbound calls, basic I.T support to CC agents and all HR-relate
Tracking Supervisor at Medilogistics (2013-03 – 2014-03)
Agent at Medipost (2012-10 – 2013-02)
