Project Administrator /Coordinator
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Qualification Post Graduate Diploma in Business Management,
Name Of Institution University of Natal (now UKZN)
Name Of Institution University of Durban Westville (now UKZN)
Year Completed 1997.
Computer skills-Ms Word, Ms Excel, PowerPoint. Internet Explorer, Ms Outlook Express E-mails, Word Perfect.
Communication skills-written & verbal communication skills, Negotiation skills at all levels.
Time Management Skills, Problem solving skills, decision making skills
Leadership skills-Conflict management skills-presentation skills
Sound Administrative Skills, Interpersonal skills
Good listener & quick thinker skill
Change Management, planning & organizing skills, team player, Able to work under pressure
Office Management and Coordination Skills.
Good organizing skill & Good Record Keeping Skills.
Pro-active working attitude and ability to lead, motivate, co-ordinate and planning, a strong ability to research.
Scheduling of all project meetings.
Sending out of meeting invites and the agenda.
Booking of the venues for the meetings and workshop, arranging of refreshments for meetings and workshop
Attending of ICT Project Steering Committee meetings, Streams meetings, take minutes and action items.
Attending of Operations Meeting, taking of the meeting minutes and action items.
Attending of SLA meeting, taking minutes and action items distributing and follow up.
Assigning Of Action Items to the responsible committee member.
Following up on Action Items and communication with regards to the projects with internal stakeholders and external stakeholders.
Remind Project Managers to ensure that SteerCo Pack is issued as per Terms Of Reference.
Sign- Offs ( of the project deliverables , project Charter ,and project documentation) and provide explanation and clarification if there is need.
Make travel Arrangements for the PMO team .
Process claims for the PMO team
Verification of Invoices for service providers for payment purposes, make a follow up on payment with SCM and Finance .
Billing and payment Reconciliation using spreadsheets with the deliverables from the service providers.
Drafting of project report for payment purposes,drafting of decision register and SteerCo Meeting Register.
Onboarding of project resources.
Project Documents management control,uploading of projects documents on SOLMAN and on internal share drive.
Soft copy filling on Share Drive and hard copy filing on leverage file.
Analysing of the Fitgap document with internal business analyst.
Assist with the project planning, business strategy and business case drafting.
Act as point of communication /contact between the internal stakeholders and the service providers
Assist the project managers with budget monitoring, actual versus budget expenditure and reporting
Qualification Post Graduate Diploma in Business Management
Name Of Institution University of Natal (now UKZN)
