Thandiwe Maphosa

Administrative and Supply Chain professional with over 5 years' experience in tender administration, compliance verification, and procurement processes within the public and private sector. Strong knowledge of PFMA, document verification, and regulatory frameworks. Proven ability to manage tender documentation, ensure compliance, and support procurement operations efficiently. Highly organized, detail-oriented, and able to meet strict deadlines in high-pressure environments.

Junior Vetting Specialist - AAA Consortium PTY LTD

(2026-01 - 2026-06)

• Conduct comprehensive due diligence on clients applying for Purchase Order (PO) funding.
• Vet suppliers to verify legitimacy, operational capacity, business registration, banking details, and trading history.
• Verify purchase orders, contracts, invoices, and supporting documentation.
• Conduct background checks on companies, directors, and key stakeholders.
• Liaise with internal departments to gather, verify, and assess information required for funding decisions.
• Engage with suppliers, clients, and relevant departments to confirm the authenticity of transactions and supporting documents.
• Identify potential fraud, misrepresentation, or financial risks and escalate concerns where necessary.
• Prepare detailed vetting reports and risk assessments for management review.
• Ensure compliance with internal policies, procedures, and regulatory requirements.
• Maintain accurate records and handle confidential information with discretion.

Tender and Office Administrator Intern - Broad Based Design

(2022-04 - 2023-03)

• Coordinated and compiled tender documentation in line with procurement and compliance requirements
• Ensured accuracy and completeness of documentation to meet audit and regulatory standards
• Managed tender correspondence in accordance with internal and external guidelines
• Maintained structured filing systems for all tender related documents
• Supported procurement processes and ensured deadlines were met
• Liaised with Supply Chain, Category Management, and Capital Works teams
• Identified and escalated risks and compliance issues in tender processes

Provisioning Administrator (Supply Chain Intern) - Public Works Department

(2018-08 - 2020-07)

• Processed Requests for Quotations (RFQs), purchase orders, and contract documentation
• Ensured accurate data capturing and updating of procurement records
• Evaluated supplier quotations and compiled compliance reports
• Monitored procurement plans and communicated progress to stakeholders
• Assisted in drafting specifications and ensuring compliance requirements were met
• Prepared documents for supplier distribution and ensured completeness of submissions
• Maintained filing systems and managed correspondence records
• Coordinated meetings, reports, and presentations
• Managed travel arrangements, claims, invoices, and administrative processes
• Supported demand planning and commodity analysis

Provisioning Administrator (Supply Chain Intern) - Contracts Administration - Public Works Department

(2018-08 - 2020-07)

Contracts Administration

• Drafted appointment letters and facilitated contract signing
• Maintained contract registers and updated records
• Managed quotation and contract documentation
• Assisted in publication of awards

Administration Clerk - Motherwell Magistrates Court

(2015-06 - 2016-05)

• Provided administrative and clerical support in a high volume office environment
• Managed incoming and outgoing correspondence and maintained records
• Prepared reports, memos, and official documents
• Maintained filing systems and registers
• Assisted clients and handled internal and external enquiries
• Operated switchboard and ensured professional communication

BTech in Public Management - Public Management - Nelson Mandela Metropolitan University (2016 - 2018)

National Diploma in Public Management - Public Management - Nelson Mandela Metropolitan University (2014 - 2016)

Grade 12 - Ncedo Senior Secondary School (2008 - 2012)