Thoko Gwebushe

21 years’ experience working as Correctional Officer: 12 years attached at Finance

Divisional Head (Supervisor): Finance at Department of Correctional Services (2014-07 – Present)

CURRENT POSITION: Divisional Head (Supervisor): Finance FROM 01st JULY 2014 TO DATE (11 years’ experience)

• Implementation of Correctional Services ACT 111 of 1998
• Manage the safe custody of offenders.
• Manage the process of representation of offenders.
• Develop measures for handling offender complaints and requests.
• Facilitate the induction of new offenders.
• Implementation of unit management principles.
• Management of case files.
• Provision of infrastructural needs to enhance the implementation of unit management principles.
• Manage human resource, finance and assets. Management of performance information
• Exercise clinical responsibility to ensure optimal service delivery: Implement the Public Finance Management ACT,1 1999 (PFMA).
• Co - ordinate, plan, compile and load the budget.
• Responsible for the inputs into the budgeting process and preparation of departmental and consolidated budgets.
• Provide assistance in analysing and checking the completeness and accuracy of IYM submission.
• Monitoring of the implementation of centre budget by assessing centre revenue and expenditure through weekly and monthly expenditure analysis.
• Prepare of reports and presentations.
• Analysis and report on financial performance information.
• Perform all functions related to the budget process.
• Monitor the budget and ensuring that the spending is within the approved budget.
• Compile budget reports with findings and recommendations.
• Establish and maintain computerized records of budget allocations monitor and evaluate centre budget procedures and recommend revisions to improve efficiency.
• Support with the monitoring and control Correctional Centre expenditure.
• Compiling of centre Internal Control Checklist.
• Maintain an updated filling system.
• Ensure confidentiality of data, reports and access to system key tasks.
• Effect virement and shifting of funds on BAS when required.
• Preparation of budget reports and statistics for the budget
• Ensure irregular and fruitless and wasteful expenditure registers are updated
• Assist in the compilation of templates and annexure for populating budget inputs, Compile ENE and MTEF
• Conduct people management activities entailing coaching, correcting and counselling staff members in the Finance unit.
• Arrange and hold information sharing sessions with staff on causes of irregular and fruitless and wasteful expenditure.
• Control and monitor punctuality and leave to be taken.
• Prepare Verify, Reconciliation and Final authorizer for LOGIS and BAS payments.
• Address financial administration enquiries to ensure the correct implementation of financial administration practices.
• Process orders and payments for expenses related to meetings, venues, catering, Hospitals, NHLS, Courier etc.
• Complying with 30 days payment report.
• Process all Sundry payments and Logis payments.
• Ensure that invoices are checked and signed.
• Oversee/identify the irregular and fruitless expenditure during pre-authorization process.
• Coordinate the maintenance of invoices and disbursement registers clearing of the suspense accounts.
• Maintain an audit file, co - ordinate the submission of Annual Financial Statements for audits, attend to and resolve audit queries.
• Stamp and record paid vouchers per payment numbers.
• File and safekeeping according to payment numbers.
• Manage the co-ordination of debtor relationships.
• Manage the collection of revenue and ensure that all cash collected, banked and captured.
• Manage the recording of all receivables.
• Manage Billing, return to sender and unidentified revenue received within the centre.
• Provide monthly age analysis reports on debtor’s accounts.
• Attend to audit queries.
• Manage and mentor revenue staff.
• Recommend action to be taken against defaulting debtors.
• Implement business policies and processes relating to debt management.
• Facilitate training and development of staff.
• Review the monthly general ledger reconciliations against the trial balance and supporting documentation.
• Identify any discrepancies on the general ledger reconciliations and propose corrective actions.
• Create and maintain an appropriate record and filling system for Public Entities.
• Bank and Petty cash Reconciliation
• Ensure That the Funds Are Secured.
• Follow Policies for The Expenditure of Petty Cash.
• Log Every Petty Cash Disbursement.
• Request For Receipts.
• Reload The Petty Cash Fund When It Is Running Low
• Management of infrastructure and Fixed assets
• Ensuring that my assets are Bar coded
• Counting of assets monthly and submit report to Asset clerk
• Responsible for assets allocated to the unit.
• Ensure that all losses are reported within 24hrs
• Appointment of investigator
• Do follow up on outstanding losses.
• Liase with the State Attorney about the outstanding losses
• Ensuring that the loss register is updated and is kept for inspection and audit purpose

Finance Clerk at Department of Correctional Services (2012-01 – 2014-06)

Finance Clerk (2 years experience)

Development and Care Clerk at Department of Correctional Services (2006-06 – 2007-08)

• Consolidation of Statistics for all centres to Regional Office.
• Drafting of Memorandum.
• Preparation for operational plan.
• Record and issue of minutes.
• Arrange meetings with relevant stakeholders including private sector.
• Make all transport arrangements for conferences, courses, meetings and hearing away from the office. Ensure submission of travel claims for Deputy Director.
• Prepare presentation for Board meetings Ensure correct filling of documents.
• Carrying out of incoming and outgoing correspondence.
• Taking and typing of minutes.
• Maintaining of the diary of Deputy Director.
• Filling of correspondence.

Secretary: Head of Centre at Department of Correctional Services (2007-09 – 2008-12)

• Compliance with departmental policy.
• Answer and screen telephone calls.
• Compile memorandum and presentations.
• Execute office and general administrative duties.
• Manage electronic document tracking system.
• Maintain diary and manage appointments.
• Acknowledge receipt of documents.
• Record and issue minutes.
• Arrange meetings/conferences/ workshops with relevant stakeholders upon request.
• Make all transport arrangements for conferences, courses, meetings and hearings away from the office.
• Ensure submission of travel claims.
• Management of assets

Client Helper at SANLAM (2000 – 2002)

• Handle queries and handle them to contact centre.
• Obtain policy information.
• Leads generation for sale.
• Do follow up to clients.
• Provide performance statistics.
• Update clients about the new products that Sanlam has launched.

Call Centre Agent Inbound at HEALTHCOR SOUTH CC (2004 – 2005)

• To handle special telephone tasks like call transfers, taking messages and call backs.
• Selling insurance policy to clients over telephone.
• Obtain policy information
• Do follow up to clients
• Receive client numbers from supervisor to sell the products
• Handle calls professional.

Advanced Diploma (Current study) in Financial Management – Regent Business School

National Diploma: Financial Management in Financial Management – Lovedale FET College

Computer Literacy Certificate in Computer Literacy – University of Transkei (Unitra)

Short Course in Customer Service Management in Customer Service Management – University of South Africa (Unisa)

National Certificate: Project Management in Project Management – Southern Business School