Ursula White
Legal Personal Assistant and Legal Secretary
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About
Highly experienced Legal Personal Assistant and Legal Secretary with over 25 years of experience supporting Partners, Directors, Attorneys and senior executives within leading international law firms and professional services organisations. Proven expertise in executive support, legal administration, client relationship management, billing, travel coordination, compliance, document management, and stakeholder engagement. Known for professionalism, attention to detail, discretion, and the ability to manage multiple priorities in high-pressure legal environments.
Experience
Legal Personal Assistant (Legal PA) at Pinsent Masons (2022-09 – Present)
- Managing complex diaries and calendars
- Acting as first point of contact for stakeholders and clients
- Travel and visa arrangements
- Legal document preparation, formatting, proofreading and track changes
- Billing, timesheets and expense management
- Client onboarding, compliance and risk support
- Meeting coordination, agenda preparation and minute taking
- Stakeholder and client liaison
- Managing communications and maintaining confidentiality
Legal Secretary / Personal Assistant at PricewaterhouseCoopers (PwC) (2019-03 – 2022-08)
- Managing 9 Partners and Directors
- Dictaphone typing and transcription
- Travel arrangements and visa coordination
- FICA administration and compliance support
- Debt collection and client invoicing
- Risk management administration
- Document formatting and track changes
- Legal meetings, diary management and appointments
- Minutes, transcription, timesheets and expenses
Legal Secretary – Commercial & Competition at Bowmans (2014-12 – 2019-02)
- General office support
- 3E accounting system
- Travel and visas
- FICA administration
- Billing and invoicing
- Timesheets
- Legal correspondence and document preparation
- Trial bundles and counsel briefs
- Opening new matters and client onboarding
Legal Secretary – Commercial & Litigation at Hogan Lovells (2007-10 – 2014-11)
- AJS accounting system
- Billing and reporting
- Engagement letters and time entries
- Legal correspondence and court documents
- Contracts, appeals, warrants and subpoenas
- Legal research
- Court filings and schedules
- Debt collection and billing support
Legal Secretary at Alan Levy Attorneys (2005-08 – 2007-09)
- Litigation and commercial secretarial support
- Debt collection
- Client invoicing
- Attorney diary management
- Dictaphone typing
- Travel arrangements
Secretary at Motorola (2003-07 – 2005-07)
- Meeting minutes
- Prepare invoices
- Travel arrangements
- Typing legal agreements
Receptionist / Secretary at South African Custodial Management (2000-03 – 2003-06)
- Switchboard
- Typing
- Minutes
- Filing
- Ordering stationery
Receptionist / Teller at South African Post Office (1995-09 – 2000-01)
- Reception
- Filing
- Stationery ordering
Education
Matric Certificate – Randfontein High School (1993)
Legal Secretary N4 & N5 – Westcol Randfontein
Professional Receptionist Course – VETA
Computer Training in Microsoft Windows, Excel, PowerPoint, Outlook – Damelin Krugersdorp
