Executive Personal Assistant | Office Manager
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Seasoned Executive PA and Office Manager with over 20 years' experience overseeing office operations, supporting C-suite executives, and managing financial and sales administration across steel fabrication, engineering, manufacturing, private equity, and financial services. Proven track record in office and facilities management, procurement and vendor coordination, financial administration, and sales support. Experienced in order processing, customer liaison, CRM lead tracking, sales reporting, and logistics coordination.
Proactive problem-solver known for streamlining operations, reducing office costs through strategic supplier negotiations, and ensuring regulatory compliance. Tech-savvy with advanced proficiency in Microsoft Excel, Pastel Partner, and multiple CRM and ERP systems.
Executive PA & Internal Sales Coordinator - PL Steel Services - Jet Park (Steel Fabrication & Engineering)
(2026-03 - 2026-06)
Provided executive support to the Managing Director, including diary management, confidential correspondence, and stakeholder liaison. Managed fleet administration including PDP renewals, licensing, servicing, and compliance tracking. Handled procurement through purchase orders, GRVs, buyouts, and certifications on eTrack.
Supported internal sales through client quotations, CRM lead tracking, and sales reporting. Processed sales orders from confirmation through to invoicing, incorporating production and procurement management. Prepared weekly sales reports and pipeline summaries for management.
Coordinated maintenance of laser and plasma cutters and fabrication machinery. Verified and cross-checked purchase orders, GRVs, and supplier invoices prior to payment release, maintaining strict financial controls.
Executive PA to Director & Office Manager - Sand Shifters / M Colman Investment - Benoni (Building Materials & Property)
(2021-01 - 2025-10)
Provided executive support across a construction materials business and a twenty-property portfolio. Managed high-volume diary management, confidential communication, and stakeholder coordination. Handled lease renewals, tenant invoicing, maintenance scheduling, and financial tracking.
Processed invoices, quotations, and credit notes in Pastel and assisted with audit preparation. Verified and cross-checked all payment batches, supplier invoices, and reconciliations before releasing payments, ensuring accuracy and preventing errors. Managed vehicle and equipment maintenance scheduling, including vehicle services, licence renewals, and PDP coordination.
Oversaw procurement of PPE and ensured compliance with safety requirements. Maintained accurate electronic and manual filing systems for all financial, tenant, and operational records. Developed and updated SOPs for office administration and financial processes.
Executive PA to Directors & Sales Manager - QED Projects - Boksburg / Roodepoort (Steel Fabrication & Engineering)
(2020-06 - 2020-12)
Provided comprehensive executive support to the Directors and Sales Manager, including diary management and administrative coordination. Served as the first point of contact for the office, managing front-line reception, switchboard, and all general office administration. Prepared daily production updates, tracked employee output, and oversaw workshop administration, including job cards and production tracking.
Administered HR functions, including contracts, payslips, leave records, and employee files. Monitored stock levels, coordinated procurement, and maintained accurate reports on consumables, PPE, and materials, including purchasing of welding equipment and gas for welding machines. Liaised with service providers for maintenance, IT, and other office-related services.
Assisted with monthly target planning, production tracking, and invoice documentation, while supporting cross-departmental coordination on maintenance, quality control, and administrative functions. Documented and updated SOPs for procurement and workshop processes.
Executive PA to MD & Financial Manager - YKK Southern Africa - Randburg (Zip manufacturing)
(2019-04 - 2020-04)
Managed diaries for the Managing Director and Financial Manager, scheduling meetings, events, and appointments. Typed correspondence, memos, and letters, and analysed sales figures. Generated monthly reports including GP, stock, reconciliations, and shipping invoices.
Coordinated local and international travel, including visas and accommodations. Supported the sales team through sales coordination, managed company collateral, prepared executive presentations, recorded and distributed meeting minutes, and managed archives and backup documentation. Assisted with updating HR policies and procedures, and contributed to the development and documentation of SOPs to streamline administrative and operational processes.
Administrative Assistant - Seshego Benefit Consulting - Sandton (Risk Consulting Services)
(2018-10 - 2019-03)
Provided high-level administrative support to leadership in a fast-paced risk consulting environment. Managed complex diaries and prepared board packs and presentations. Handled sensitive client documentation with full confidentiality, including processing payouts, drafting password-protected electronic letters for policyholders, and updating beneficiary information. Ensured regulatory compliance through accurate policy updates and maintained meticulous filing systems.
Administrative Assistant - ERWAT - Kempton Park (Government / Water Utility)
(2018-07 - 2018-09)
Provided high-level administrative support to leadership in a fast-paced risk consulting environment. Managed complex diaries and prepared board packs and presentations. Handled sensitive client documentation with full confidentiality, including processing payouts, drafting password-protected electronic letters for policyholders, and updating beneficiary information. Ensured regulatory compliance through accurate policy updates and maintained meticulous filing systems.
Executive PA to CEO - Icorp Technologies - Randburg (Electronics)
(2018-02 - 2018-06)
Organised meetings and events, overseeing logistics and catering. Coordinated stock orders from suppliers and managed procurement processes. Managed the importing of electronics, including coordination with international suppliers and freight forwarders.
Generated reports using Pastel, including daily sales, GP reports, back orders, and inventory. Maintained inventory, supplier, and customer records, loaded new stock items, and updated supplier and customer details in Pastel. Handled HR tasks including personal files, leave reports, and allowances for sales representatives.
Managed office supplies and grocery shopping, recorded and distributed meeting minutes, and prepared export documentation.
Office Manager & PA to Managing Directors - Abraaj South Africa Advisers - Sandton (Private Equity & Financial Services)
(2013-07 - 2018-01)
Reported directly to three Executive Managing Directors, providing PA support and managing reception and executive diaries. Coordinated complex international travel, including flights, transfers, hotels, and visas. Processed expense claims via Oracle, transcribed dictation, and prepared board packs, presentations, and meeting documentation.
Coordinated investor events and assisted with due diligence. Created monthly Excel dashboards, reconciliations, and financial reports, and verified documentation before processing. Oversaw office consumables, stationery, corporate gifts, and managed filing and document control systems.
National Sales Secretary & PA to National Sales Manager - Avis Rent A Car - Head Office, Isando (Car Rental)
(2009-09 - 2013-06)
Provided PA support to the National Sales Manager and coordinated nine Regional Sales Managers. Managed diaries, meeting preparations, and minute-taking. Prepared agendas, board packs, sales packs, and consolidated reports, and assisted with presentations and tenders.
Produced monthly financial and operational reports, budgets, and sales target reports. Coordinated international travel, visas, accommodation, and catering for national and regional conferences. Handled booking and sales coordination, including reservations, rental bookings, transfers, and chauffeur services.
Procured stationery and business cards for the sales team. Created sales packs for Key Account Managers and arranged customer gifts for all nine regions.
Executive PA to MD & National Admin Manager - Siegwerk South Africa - Meadowdale (Ink Manufacturing)
(2006-06 - 2009-08)
Full executive support including diary management and travel coordination. Prepared Excel reports, PowerPoint presentations, and reconciliations. Managed office supplies, petty cash, and payroll queries.
PA to Financial Manager - Oceaneering Unit Inspection & Cooperheat of Africa - Meadowdale (Engineering)
(1999-11 - 2006-05)
Provided PA support including diary management and travel arrangements. Processed weekly, fortnightly, and monthly payroll for all staff. Managed personnel files, HR queries, and payroll reconciliations using Accpac. Prepared management reports and Excel dashboards.
Executive Secretary / Personal Assistant Diploma - Academy of Learning (1999 - 2000)
Advanced Practical Accounting Diploma - Academy of Learning (1999 - 2000)
National Senior Certificate - Boksburg College (1998 - 1998)
